Web
Site Development Tips
Steps for Copying Word Files into Word Web 
These directions
assume you have created a website folder with existing file templates and
need to copy your Word files into existing template files.
- Open your fully edited and
formatted file in Microsoft Word.
- Select all of the file
using ONE of the following methods:
 Scroll through the file to highlight all of it.
Go to the Edit menu
and select "Select All."
Hold ctrl key and
press the "A" key (i.e., Ctrl-A).
- Copy the file into the
computer's memory (clipboard) using one of the following methods:
Go to the Edit menu and select, "Copy."
Hit the Copy picture
icon (two papers side by side)
Hold ctrl key and
press the "C" key (i.e., Ctrl-C).
Use the right mouse
method by clicking on the right side of the mouse and selecting
"Copy."
- Now open in your website
folder the template file you have created as a
htm file that is waiting for the text to be
copied into an existing cell or cells.
- Find the cell where the
text needs to be copied and use the Paste command to copy it into the
cell or cells. You can do the copying in one of the following ways:
Go to the Edit menu and select, "Paste"
Hit the Paste
picture icon (the clipboard).
Hold ctrl key and
press the "V" key (i.e., Ctrl-V).
Use the right mouse
method and select "Paste."
- You have now successfully
copied the file from Microsoft Word into an existing Microsoft Word
Web file. Please do not confuse the saving files as Word documents and
Word htm files. Although the screen displays
might be similar, there are critical differences. (Your web pages must
be saved as htm (or html) files!
- You can now begin to
format, edit, and enhance the file you copied. Some reminders:
Don’t clutter your page
Don’t overdo pictures
Images consume file space
and increase downloading time for viewers
Saving Web Word Files 
Save all of your web pages for your website into
the same folder. Do not create subfolders in the website foler.
REMEMBER:
 To check to be sure that the
“save in” box shows that the file will be saved in your website
folder. If you forget to place your
file in this folder, the file will not be a part of your website.
Be sure that the “save as type”
box shows that the file is being saved as a web page (htm
or html) and not as a word document.
(If you STOP AND CORRECT ANY PROBLEM NOW!)
Do not use any spaces when
typing in filenames.
Naming Your Home Page 
Be sure the first page of your site has the file name
index. (This is the file that some people refer to as a homepage.) The index
file is the first file that loads when a user goes to your site, and this
file name must be used to get your site operational as a web site. If you do not save the homepage with the
filename of index, the website will not be accessible on the Internet! Also, be sure that when you create your
index page, you tell Word that you will be creating a webpage, not a word
document.
Saving Often 
Remember the importance of saving your files often,
about every 10 minutes. If you start on a new file or open an existing
file, when you want to save the file, you will have to use Save As to
ensure the file is being saved in the correct place, in your website, and
as a htm (or html) file.
Notes on Scanning Photographs and
Picture 
When you scan pictures, you need to save them in a
specific way to ease using them in your web pages. For resolution, use 72
dots per inch (DPI). For file type, select jpg. If you scan your pictures on
one of the computers hooked to the college network, save your pictures in a
separate folder; do not save them in the folder with your Website files. You
can create a folder on your drive for saving all of your pictures, perhaps
naming the folder Pictures. When you
name the file with the pictures, do not include any spaces in the file name
and be sure that jpg is the extension. You will then open Word Web, go to
the file where you want to insert the picture, place with the cursor where
you want to insert a picture, and use the Insert menu to insert the
picture. You will locate the picture in the place where you saved it,
select the filename
for the picture,
and then tell Word to insert. You can size and reposition the picture once
it is inserted into the file. Important: Be sure you place pictures into a
cell! Do not insert them just anywhere. If you do, the picture will be
misaligned when viewed on a variety of monitors.
Inserting Hyperlinks 
To insert links, follow these steps.
- Highlight the text that
will be a hyperlink. Go to the Insert menu and select Insert
Hyperlink, or use the Hyperlink icon button, which looks like a globe
with a chain link.
- You now need to find the file to link
to. Be sure that you switch
to the correct drive and find the file and are looking in your Website
folder! Check your hyperlink to
make sure it links to the correct document. Caution: Do not link the
file to a picture file! Be sure your links go to htm
files only that are contained within your website folder.
Other information
 Once a file is saved, you can preview it to see how it looks on the
Internet. Remember that the
settings of an individual monitor affect how web pages look. Thus, how your
web pages look on your monitor when you create your files is not how it
might look on the Internet viewed on another monitor. Keep this concept in
mind, so you do not get frustrated when your site does not appear exactly
as you would like it. For this reason you should keep your first forays
into creating web pages simple. That is, don't try to incorporate many
tricks that are time consuming; you might be frustrated if your site does
not look the way it did when you created it. Also, be sure to use tables
and cells to help ensure formatting.
Options to improve your project:
- Add horizontal dividers at
the end of your files, and below this line, add hyperlinks to take
the viewer back to your homepage or other parts of your site. (Use
the divider line key above the enter key and next to backspace
key--requires using shift key-- to separate hyperlinks placed at the
bottom of your file.)
- To help you keep track of
when you last revised a file, it is a good idea to get in the habit
of typing: Last revised with the date at the very end of your files.
(See the end of this file for an example.)
|
