St. John’s College Santa Fe 2015–2016 Academic Calendar

RED = Academic and administrative deadlines for students

BLUE = Meetings and deadlines for faculty

PINK = Don Rags, Orals, and Student/Tutor Conferences

GREEN = Vacation and time off for students

 

2015

August '15  September '15  October '15  November '15  December '15

 

2016

January '16  February '16  March '16  April '16  May '16  Sponsors June '16 July '16  August '16


August 2015

 

Saturday, August 1

>>Complete financial aid/loan file for Fall 2015 term due

>>Student accounts for Fall 2015 must be paid in full, or TMS budgets arranged and verified with Treasurer’s Office
Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for Fall 2015.


Sunday, August 16–Monday, August 24

Freshmen Outdoor Orientation Backpacking Trip
Students arrive 8/16 for pack and prep, depart campus 8/18 and return 8/24


Tuesday, August 25

All on-campus housing opens; food service begins with dinner on Pond Placita

10 a.m.–5 p.m. Freshmen Registration | ESL Portale
See Freshmen Orientation Schedule from the Office of Residential Life for a full list of activities and meetings for students and parents.


Wednesday, August 26

9 a.m.–5 p.m. Registration for sophomores, juniors and seniors | ESL Portale

9 a.m.–9 p.m. Freshmen Orientation Activities          
See Freshmen Orientation Schedule from the Office of Residential Life for a full list of activities and meetings for students and parents.

Afternoon Tutors’ Meetings as scheduled by Dean’s Office

5:30 p.m. Dean’s Welcome Dinner for Freshmen with tutors | Great Hall     


Thursday, August 27

10 a.m. Convocation rehearsal | Weigle Placita

11 a.m. Convocation for Freshmen and first-term Graduate Institute students | Weigle Placita

Noon Post-Convocation Luncheon for community and guests | Peterson Student Center

1 p.m. Faculty Meeting | Junior Common Room

1:30 p.m.–5 p.m. Registration for late undergraduate arrivals | Weigle Hall
Students may not attend classes if student account balance is not paid in full or if financial aid file is incomplete.

7:30 p.m. First meeting of all undergraduate seminars and Meno seminar for new Graduate Institute Students


Friday, August 28                                                                                                                                                    

Free Day / No Classes

Undergraduate Tuition Refund Insurance form due | Registrar’s Office

9 a.m.–4 p.m. Registration for new and continuing Graduate Institute students | Levan Hall
Students may not attend classes if student account balance is not paid in full or if financial aid file is incomplete

9 a.m.–5 p.m. Tutors’ Meetings as scheduled by Dean’s Office

9 a.m.–4 p.m. Freshmen Orientation Continues
See Freshmen Orientation Schedule from the Office of Residential Life for a full list of activities and meetings

4 p.m. New GI Student Orientation | Darkey Common Room

7:30 p.m. Dean’s Opening Lecture | Great Hall


Saturday, August 29

8:30 a.m. Pancake Breakfast for Campus Service volunteers | Dining Hall

9:30 a.m.–Noon On-Campus Service Project | Fishpond Placita

Noon–3 p.m. All College Barbeque Lunch followed by bocce and lawn games | Athletic Field


(Week 1)

Monday, August 31

Graduate Institute classes begin

Graduate student Tuition Refund Insurance form due | Registrar’s Office 

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September 2015

(Week 1)

Wednesday, September 2                                                                                                                                        

3–5 p.m. Annual Community/Career Fair | Fishpond and Meem Placitas


Friday, September 4

Last day to change meal plan without incurring $50 fee | Treasurer’s Office

5 p.m. Ariel Internship Summer Reports Due to Career Service


(Week 2)

Monday, September 7 (Labor Day)                                                                                                  

All undergraduate tutorials, seminars, and Graduate Institute classes meet as scheduled

Administrative offices and Bookstore are closed for Labor Day

The following offices and areas are open: Library, Assistant Dean’s office, Student Activities Center


Friday, September 11

Global and General Pathways Summer Reports due| Career Services                                           


Saturday, September 12

2:30 p.m. Algebra Test | Dining Hall
Required of all sophomores who have not yet passed; freshmen are obliged to attempt the test once by the end of freshman year                      


(Week 3)

Wednesday, September 16

Priority Filing Date: Spring 2016 New Graduate Institute Liberal Art student financial aid applications (www.fafsa.ed.gov)

3:15 p.m. Faculty Meeting


Friday, September 18–Sunday, September 20                                                                                                      

Homecoming Weekend


(Week 5)

Monday, September 28

Graduate Institute Conferences begin for new GI Liberal Arts students          

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October 2015

Saturday, October 3

2:30 p.m. Algebra Test | Dining Hall
Required of all Sophomores who have not yet passed; Freshmen are obliged to attempt the test once by the end of Freshman year               


(Week 6)

Wednesday, October 7

1:30p.m.–3:30 p.m. All-College Seminar: Undergraduate tutorials canceled


Thursday, October 8–Saturday, October 10

Parents and Family Weekend; Parents invited to attend seminar and Friday tutorials


Saturday, October 10

2:30 p.m. Algebra Test | Dining Hall
Required of all Sophomores who have not yet passed; Freshmen are obliged to attempt the test once by the end of Freshman year        


(Week 7)

Monday, October 12

Seminar oral exams begin for GILA students           

GI Eastern Classic conferences begin


Wednesday, October 14

3:15 p.m. Faculty Meeting     


(Week 7–Week 8)

Friday, October 16–Monday, October 19

LONG WEEKEND—

Undergraduate tutorials do not meet October 16 and 19

All seminars and GI classes meet as usual on Monday, October 19

Dormitories and Dining Hall remain open


(Week 9)

Monday, October 26

Noon Junior and Senior seminar essays due

Preceptorials begin for Juniors, Seniors, and GI Liberal Arts students


Tuesday, October 27

GI Eastern Classics students begin second preceptorials


Wednesday, October 28

Junior and Senior seminar oral period begins


Thursday, October 29–Saturday, October 31         

Board Meeting (Annapolis)  

 

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November 2015

Sunday, November 1

>>GI Liberal Arts and Eastern Classics student deposits due for Spring 2016 term     


(Week 10)

Monday, November 2                                                                                                

Noon Freshman seminar essays due


Wednesday, November 4

Freshman seminar oral examinations begin


(Week 11)

Monday, November 9                                                                                                                                              

Noon Sophomore seminar essays due


Wednesday, November 11–Tuesday, November 24

Sophomore seminar oral examinations begin


Saturday, November 14                                                                                                                                           

2:30 p.m. Algebra Test | Dining Hall
Required of all Sophomores who have not yet passed; Freshmen are obliged to attempt the test once by the end of the Freshman year


(Week 12)

Monday, November 16

GI Eastern Classics Seminar papers due


Wednesday, November 18                                                                                                                                       

>>Registration forms due for Spring 2016 | Office of the Registrar
This reserves a place in undergraduate classes and housing for Spring 2016

Freshman Don Rags begin (among interstices of FF classes)

3:15 p.m. Faculty Meeting | Junior Common Room


(Week 13)

Monday, November 23–Tuesday, November 24                                                                                                   

Freshman Don Rag Days; all undergraduate classes in session unless the tutor is sitting in Freshman Don Rags


Wednesday, November 25–Sunday, November 29

THANKSGIVING BREAK – no classes

Dormitories and Dining Hall remain open 


 

(Week 14)

Monday, November 30

Classes resume

 

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December 2015

 

Tuesday, December 1

>>Complete financial aid/loan file for Spring 2016 term due

>>Student account for Spring 2016 must be paid in full or TMS budgeted, arranged, and verified with Treasurer’s Office

>>Spring 2016 student health insurance waiver for January Freshmen, re-admitted students, and new Graduate Institute students due in Treasurer’s Office

Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for Spring 2016.


Monday, November 30–Wednesday, December 2

Freshman Don Rags continue (Monday–Wednesday, among interstices of classes)


(Week 15)

Wednesday, December 9                             

Graduate Institute Satisfactory Grade Check for L4s                                  


Thursday, December 10–Friday, December 11

Sophomore and Junior Don Rags may be scheduled during class intervals


Saturday, December 12

2:30 p.m. Final Algebra Test | Dining Hall
For all Sophomores who have not yet passed; Freshmen are obliged to attempt the test once by the end of Freshman year                          


(Week 16)

Monday, December 14–Thursday, December 17                                                                          

Sophomore and Junior Don Rag Period
All undergraduate tutorials are in session, unless the tutor indicates otherwise; seminars meet as regularly scheduled.

Library Call-In Week


Tuesday, December 15

5 p.m. Holiday Dinner | Dining Hall

7 p.m. Collegium | Great Hall


Wednesday, December 16                                                                                       

6 p.m. GI Dinner for Graduating Students | Darkey Common Room


Thursday, December 17

Last day of term—Classes end with seminar or preceptorial as scheduled or arranged by tutor

10 p.m. All library materials due


Friday, December 18

Food service ends with breakfast      

Noon Dormitories close—all students must vacate

Noon   Braziel/Lynn and Thorne Pre-Medical Applications due to Career Services


Friday, December 18, 2015–Sunday, January 17, 2016

WINTER BREAK


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January 2016

Friday, January 1

Submission date of January Freshman missing or incomplete work from Summer 2015, unless earlier date stipulated by tutor


Wednesday, January 6

Undergraduate Fall 2015 grades due (except for preceptorials)


Monday, January 11

Undergraduate preceptorial grades due

ALL Fall 2015 Graduate Institute grades and comment sheets due (EC and LA)


Friday, January 15

January Freshmen arrive
See JF Orientation Schedule for all activities and meetings

9 a.m.–4 p.m. REGISTRATION:

January Freshmen & Readmitted Students | Weigle Hall

New and Continuing Graduate Institute Students | Levan HallCoffee Shop opens for dinner

9 a.m. All dormitories open

3 p.m. New Student Orientation (GI) Darkey Common Room                    

5 p.m. Meno seminar for new GI students, followed by reception | Levan Hall


Saturday, January 16

Food Service begins with breakfast


(Spring Semester: Week 1)

Monday, January 18

9 a.m. Continuing undergraduate students with incomplete Spring registration must see the Registrar. Such students are notified by campus mail and email (@sjc.edu).

Undergraduate and graduate classes meet as scheduled, except Seniors and January Freshmen

January Freshmen session begins with 7:30 p.m. seminar; no JF tutorials on Monday

Tuition Refund Insurance Waivers due in Registrar’s Office for January Freshmen, re-admitted students, all Graduate Institute students
The form requires a YES or a NO; if no form is returned by this date, student will be charged

Senior Writing Period: Jan. 18 through Feb. 12.  Senior seminar classes held per special schedule

6:15 p.m. Convocation for January Freshmen and first-term graduate students | Great Hall


Wednesday, January 20

3:15 p.m. Faculty Meeting | Junior Common Room


Friday, January 22

Last day to change meal plan | Office of the Treasurer              

 

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February 2016

Re-Locating to Annapolis? Transfer application form and $500 advance deposit are due Monday, February 29. FAFSA and CSS (if applicable) must be submitted by March 1.

Saturday, February 6

Alumni /Student Ski Day

2:30 p.m. Algebra Test | Dining Hall
Fall and January Freshmen are obliged to attempt the test once by the end of Freshman year


(Week 4)

Friday, February 12                                                                                                                                    

FREE FRIDAY – tutorials canceled


Saturday, February 13        

7 p.m.–9 p.m. Dean’s and President’s Essay Reception for Seniors | Hunt House

9 p.m. Senior essays due


(Week 5)

Monday, February 15

All Senior tutorials and seminars resume

Senior Essay Committee members claim essays | Office of the Registrar

GI conferences begin for new GI Liberal Arts students

>>Undergraduate InterCampus Transfer forms and $500 deposits due| Office of the Registrar
No exceptions. Transfer Applicants: The financial aid deadline is March 1.


Thursday, February 18–Saturday, February 20                                                                                      

Board of Visitors & Governors meeting | Santa Fe


Friday, February 19

5 p.m. Deadline for submission of Ariel Internship application | Career Services Office


Wednesday, February 24 | Week 6

3:15 p.m. Faculty Meeting


(Week 7)

Monday, February 29

Senior essay oral examinations begin | Ault-Evers Room, Meem Library

GI Liberal Arts seminar oral examinations begin 


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March 2016

Tuesday, March 1

On-line financial aid applications priority filing deadline for:

> Undergraduate FAFSA and PROFILE/CSS applications for 2016-2017 academic year

> Graduate Institute student financial aid FAFSA and PROFILE/CSS applications for SUMMER 2016 Session.

www.fafsa.ed.gov; www.profileonline.collegeboard.com


Wednesday, March 2

1:30–3:30 p.m. Faculty Seminar Day (special events as scheduled)

Undergraduate tutorials canceled

GI classes meet as scheduled


Saturday, March 5

2:30 pm Algebra Test | Dining Hall
Fall and January Freshmen are obliged to attempt the test once by the end of freshman year


(Week 8)

Monday, March 7–Friday, March 11                                                                                                        

January Freshman Don Rags scheduled during class intervals          


Wednesday, March 9

3:15 p.m. Faculty Meeting

Noon General Pathways Fellowships applications due | Career Services


Friday, March 11                                                                                                                                                     

Returning GI students (LA and EC) advance deposits due for Summer 2016 term


Saturday, March 12

Food Service ends with breakfast                             

Noon All dormitories and suites close


Saturday, March 12–Sunday, March 27

SPRING BREAK for all students

Administrative offices closed one day during Spring Break                


Wednesday, March 16                                                                                                                                            

Priority Filing Date:  Summer 2016 new Graduate Institute Liberal Arts student financial aid applications www.fafsa.ed.gov


Monday, March 21                                                                                                                                                 

Submission date for missing work that led to incomplete grade for FA 2015, unless tutor stipulated an earlier date


Saturday, March 26

Noon Dormitories open


Sunday, March 27

10–11:30 a.m. Food Service begins with Brunch


(Week 9)

Monday, March 28

All tutorials and seminars resume

GILA preceptorials begin (continue through Thursday, May 19)

Grade-changing deadlines for Fall 2015 grades  


Tuesday, March 29

GIEC students begin fourth preceptorials

GI Summer housing contracts due     


Tuesday, March 29–Monday, April 4

Sophomore tutorials canceled for essay writing period


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April 2016

(Week 10)

Monday, April 4

Noon  Sophomore Enabling Essays due by noon, or as otherwise announced by seminar tutors


Wednesday, April 6–Wednesday, April 27

Sophomore seminar orals begin         


(Week 11)

Monday, April 11                                                                                                                                            

>>Fall 2016 Undergraduate Advance Deposits for continuing students due | Treasurer’s Office
Deposit holds a place in the Fall class roster and allows participation in drawing for on-campus housing  

2016-17 Housing Plans Forms due | Office of Residential Life

EC seminar essays due


Wednesday, April 13

3:15 p.m. Faculty Meeting


Thursday, April 14–Monday, April 18

Freshmen and Junior Writing Period; no Freshman and Junior tutorials through the morning of April 18

January Freshmen classes proceed as scheduled


(Week 12)

Monday, April 18

Freshman, Junior, and January Freshmen essays due by noon; no morning Freshman and Junior tutorials 

January Freshmen classes proceed as scheduled


Wednesday, April 20–Friday, April 29

January Freshmen seminar orals


Wednesday, April 20–Monday, May 9

Freshman and Junior seminar orals


(Week 13)

Monday, April 25–Wednesday, April 27

Housing Lottery room selection | Office of Residential Life 

 

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May 2016

Sunday, May 1                                                                                                                                                         

Priority Filing Date: New GILA/GIEC student financial aid applications for Fall 2016 term

www.fafsa.ed.gov


(Week 13)

Thursday, April 28–Friday, April 29

Sophomore Enabling Don Rag Days

All Undergraduate tutorials—except for Sophomore tutorials—are in session, unless the tutor indicates otherwise; seminars meet.


Sunday, May 1

>>All student accounts for Spring 2016 must be paid in full


(Week 14)

Monday, May 2–Wednesday, May 4          

Sophomore Enabling Don Rags scheduled during class intervals


Saturday, May 7

2:30 p.m. Algebra Test | Dining Hall
Fall and January Freshmen are obliged to attempt the test once by the end of Freshman year.


(Week 15)

Monday, May 9

Satisfactory grades check due from senior year and graduate level tutors for undergraduate and graduate degree candidates | Office of the Registrar


Wednesday, May 11

12:10 p.m. Sophomore Enabling Faculty Meeting | Junior Common Room


Friday, May 13–Sunday, May 15

Reality Weekend


Saturday, May 14

9 a.m. Final Faculty Meeting: Awarding of degrees


(Week 16)

Monday, May 16–Thursday, May 19

All undergraduate tutorials (JF, FR, SO, JR, SR) canceled for Freshman Don Rags and Junior Conferences.  Seminars meet as regularly scheduled

Library Call-In Week 


Tuesday, May 17

6 p.m. GI dinner for graduating students | location to be announced


Wednesday, May 18

Senior Dinner | Great Hall


Thursday, May 19

Last day of spring term: Undergraduate Spring term ends with seminars

Last day of graduate classes

10 p.m. All Library materials due 


Friday, May 20

Commencement-related activities for families begin mid-day


Friday, May 20–Sunday, May 29

Early Summer Break for January Freshmen


Saturday, May 21

10:30 a.m. Commencement, Class of 2016 | Weigle Placita


Sunday, May 22

Food service ends with breakfast

Noon All dormitories, suites, and apartments close. All areas must be vacated.


Monday, May 23

10 a.m. Seminar Reading List Review faculty meeting | Senior Common Room


2016 Summer Term

Saturday, May 29

9 a.m. Dormitories open for January Freshmen

Food service for January Freshmen begins with dinner


(JF Week 1)

Monday, May 30 

Memorial Day: Administrative offices closed

Assistant Dean’s Office Open

January Freshmen second term begins with tutorials and seminars, as scheduled


Tuesday, May 31

9 a.m.–11a.m. & 1 p.m.–3 p.m. REGISTRATION: January Freshmen, during class intervals.
Summer Enrollment is jeopardized if financial aid/ loan file or student account is incomplete; failure to meet these registration requirements triggers withdrawal from financial aid funding and enrollment rosters. 


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June 2016

Wednesday, June 1

>>Complete financial aid/loan file for Summer 2016 term due

>>Student accounts for Summer 2016 must be paid in full or TMS budgets arranged and verified with the Treasurer’s Office.

Failure to meet these deadlines trigger withdrawal from financial aid funding and from enrollment rosters for the upcoming term.

Summer 2016 Health insurance waivers due 

Undergraduate Spring 2016 grades due

ALL Spring 2016 GI grades and comment sheets due (LA and EC)


Friday June 3–Sunday, June 5

Alumni Leadership Forum | Annapolis


Saturday, June 11

Noon Dormitories open for GI students

Food service begins with dinner

2 p.m. Graduate Institute summer faculty meeting

3 p.m. Graduate Institute Convocation | Darkey Common Room, Levan Hall

5 p.m.–6:30 p.m. New GI students’ seminar on the Meno 


(GI Week 1/JF Wk 3)

Monday, June 13

9 a.m.–4 p.m. Registration for Graduate Institute summer term students | Levan Hall

Tuition Refund Insurance ‘blue’ form due| Registrar’s Office 

Graduate Institute classes begin, as scheduled

4 p.m. New GI Student Orientation | Darkey Common Room 


Thursday, June 16

2016–2017 undergraduate housing contracts due | Housing Office


Thursday, June 16–Saturday, June 18

Board of Visitors & Governors meeting | Santa Fe


Sunday, June 26–Saturday, July 2

Summer Academy I   

 

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July 2016

(GI Wk 3/JF Wk 5)

Friday, July 1

>>Deposits due for Fall 2016 term for returning GI students (LA and EC)

Classes meet as scheduled


Sunday, July 3–Saturday, July 9                                                                                                                            

Summer Academy II


Sunday, July 10–Saturday, July 16

Summer Academy III


Monday, July 11

GILA conferences begin

Submission date of missing work from SP 2016 that led to incomplete grade, unless earlier date was stipulated by tutor


Sunday, July 17–Saturday, July 23

Summer Academy IV


Monday, July 18

Noon January Freshmen annual essays due, or otherwise as announced by seminar tutors

GIEC and GILA seminar orals begin


Wednesday, July 20–Friday, July 22

January Freshmen seminar oral examinations begin


Friday, July 29

Satisfactory grades check for Graduate Institute degree candidates 

Monday, July 25–Friday, July 29

January Freshmen Don Rags scheduled during class intervals


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August 2016

Monday, August 1

>>Complete Financial Aid/Loan file for FALL 2016 term due

>>Student Accounts for FALL 2016 must be paid in full, or TMS budgets arranged and verified with Treasurer’s Office.
Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for the upcoming term.


Monday, August 1

1 p.m. Graduate Institute final faculty meeting: awarding of degrees


Tuesday, August 2

6 p.m.  GI Graduates’ dinner | location to be announced


Thursday, August 4

January Freshmen second term ends after seminar; January Freshmen late summer vacation begins

Graduate Institute summer session ends after seminar


Friday, August 5

10 a.m. Graduate Institute Commencement

5 p.m. All library materials due


Saturday, August 6

Food service ends with breakfast

Noon January Freshman and Graduate Institute dorms close


Monday, August 15                                                                                                                                                   

All JF and GI (LA and EC) grades and GI comment sheets due


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2016–2017 Academic Year

August 2016

Tuesday, August 23

Fall 2016 Freshmen Registration


Wednesday, August 24

Fall 2016  Sophomore, Junior, and Senior registration


Thursday, August 25

11 a.m. Convocation for Fall Freshmen and new graduate students

7:30 p.m. First undergraduate seminars and Meno seminar for new graduate students

 

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