Annapolis Fall 2020—Faculty and Staff FAQ
The college will use a number of different strategies to protect the safety of all members of the St. John’s College community. Although COVID-19 testing, and pre-semester testing in particular, is not perfect and will not shield us from becoming infected, we believe it is an important part of our multi-pronged strategy.
The college has partnered with FirstCall Medical Center to conduct on-campus COVID-19 testing for all members of the college community on select dates between August 13 and August 25. Employees and students will be scheduled for an appointment for on-campus testing.
Members of the community will receive an email during the week on July 27 with the required registration, medical, and release forms.
All of the costs associated with testing prior to the start of classes and any on-going surveillance testing will be processed through individuals’ insurance plans; any non-covered expenses will be covered by the college. If you receive a bill associated with this testing, please contact the Harrison Health Center.
Students, faculty and staff returning to campus will be asked to access the CampusClear mobile app daily to affirm that they do not have symptoms associated with COVID-19. Those who are symptomatic will be instructed to not come on campus (on-campus students should stay in their rooms) and they will be provided with guidance on next steps for care. Integrity and honesty each day will be critical to keeping each other healthy and safe, as will not trying to “power through” a day on campus if you are experiencing any of the symptoms.
Additional information about the CampusClear app will be sent to the community in August.
The college has partnered with Get Inclusive for COVID-19 training for students, faculty and staff. In August all members of the community will receive an email link to the training. The required training includes a link to the college expectations for all members of the community as well as a disclosure statement around assumption of risk. This includes compliance with any requests for contact tracing or other efforts to gather information to ensure the safety of our campus and community members.
Those not adhering to the required College guidelines and public health practices are reminded that their actions could endanger other community members. While taking disciplinary action against those who do not comply is not our highest priority during these times, they still may be subject to the student conduct process or employee disciplinary action.
All persons on campus are required to wear masks that fully cover their mouths and noses when in indoor common and public areas of the college. This includes classrooms, meeting rooms, hallways, offices, and other shared spaces.
Staff and tutors are required to wear masks in private offices only when meeting with others. The use of masks is not required when in an office alone.
Anyone participating in group activities outside, such as outdoor classes, will be required to wear masks.
Residential students will not be required to wear masks in their individual residence hall rooms, but will be expected to do so while in all other areas of the college.
The college will provide all employees with a cloth face covering. It is recommended that you keep an extra face covering in your office or desk. Other PPE will be provided to employees based upon the specific requirements of your position. Frequent hand washing is strongly recommended, and hand sanitizer will be available in many locations throughout campus.
PLEASE STAY AT HOME IF YOU DO NOT FEEL WELL.
All students, staff, and faculty are required to stay or return home if they are sick, become sick, or are experiencing any symptoms consistent with COVID-19. These symptoms include, but are not limited to, fever or chills; cough; shortness of breath or difficulty breathing; fatigue; headache; new loss of taste or smell; and sore throat.
Strategies like social distancing, face coverings, and de-densification measures can only succeed at reducing risk with the vigorous participation of the entire campus community.
If you see someone not wearing a mask or not following other guidelines, we encourage community members to politely remind them to do so. Mitigating risks to the health and safety of the entire community is both a shared benefit and a shared responsibility. If you are uncomfortable addressing a situation directly with those involved, please seek out the support of Public Safety.
All offices are expected to operate within the following guidelines. Lynn Hobbs, director of personnel, is the designated COVID-19 point of contact for all employees. Individual office operations will be managed by each supervisor with approval of the Executive Director of Campus Health and Wellness.
All staff members are required to attend a COVID-19 Safety Protocol Training before returning to campus for work.
- Reductions in office density: Supervisors have been asked to identify a plan to reduce the number of employees working in-person in offices by 50 percent.
- Increased cleaning of offices, bathrooms, and shared areas.
- Required mask wearing and social distancing guidelines.
- Office doors: Offices should post a sign on their door providing information on virtual office hours, any in-person office hours, and a telephone contact number.
Please talk to your supervisor about remote work plans. The college is encouraging department heads to balance in-person coverage needs with de-densification strategies.
Offices should continue to hold staff meetings virtually or by phone.
Offices should continue to meet with students virtually whenever possible. In-person meetings should be limited to those where transactions are absolutely required, such as with signatures, payments, and other required activities.
The college will make every effort to provide contactless payment options.
All college-related travel is restricted to Maryland, Virginia, and Washington, DC. Any travel outside of this area, including domestic air travel, requires the approval of the appropriate College Cabinet member. Staff are expected to know and abide by the regulations of the state to which they are traveling.
Please log your work order requests via the Maintenance Connection website.
We ask that you give B&G plenty of lead time if your department has additional needs or requests ahead of the start of the semester, as we are currently running on a backlog.
For the health, safety, and wellbeing of the St. John’s College campus community, our friends and families, and the wider Annapolis population, we are closing our campus to outside visitors, groups, and events through May of 2021.
These restrictions include:
- Any outside visitors to campus without previously authorized business to conduct with the college.
- Use of the college grounds for pedestrian traffic, recreation, and dog walking.
- Visitors to the Mitchell Gallery (closed through 2021).
- Use of the Iglehart Gym.
- Use of the Hodson Boathouse.
The college is committed to implementing prevention and risk mitigation measures, including social distancing, in the classroom. In order to support this, the following measures will be in place for all classes:
- Face coverings are required for both students and tutors.
- All class participants will adhere to social distancing guidelines.
- Doors and windows will be kept open when possible to maximize outside airflow.
- Larger indoor spaces will be used when possible.
- Sheltered outdoor spaces will be used for some classes.
- Class schedules will be adjusted in order to spread classes more evenly through the day, reduce congestion, and make the best use of available space.
- Hybrid technology will also be used so that students can participate virtually on a rotating basis, reducing the number of students in the classroom at any given time.
Ongoing and sustained conversations between tutors and students are integral to the academic model. Tutors are expected to adhere to the following guidelines when meeting with students:
- Meetings should occur virtually whenever possible.
- If a virtual meeting is not possible, tutors should meet with students outdoors or in places that allow for at least six feet of distance between all participants.
- Masks should be worn at all meetings.