Santa Fe Jobs

Updated: 7/14/14
Information for faculty applicants

 

Job Title:  Director of Development 

Role:    Senior official responsible for the overall preparation and execution of the college’s fundraising efforts which include Major Gifts, Planned Giving, Annual Fund and donor cultivation efforts; direct implementation of the Major Gifts and Planned Giving programs and solicitations; supervision of the Annual Fund and Enrichment Programs; and design and coordination of a comprehensive donor relations and stewardship program. The position involves working closely with the Vice President, trustees and college officers to integrate emerging college priorities into all aspects of donor contact, with the goal of maximizing financial support for the campus and college.

Major Duties and Responsibilities:   Develops and stewards strategic objectives, goals and plans for all development efforts. Manages prospect lists and maintains a portfolio of prospects. Identifies, cultivates and solicits gifts from individuals capable of making a major and/or planned gift.  Directs and supervises all aspects of the college’s fundraising and Enrichment Programs (non‑degree programs).  Works closely with the President, Vice President, Trustees, and Presidents’ Council members.  Performs other job related duties as assigned. 

Expectations:  To increase revenue in all fundraising efforts including Annual Fund, Major Gifts and Planned Giving. To cultivate and secure new and recurring donors.  To heighten community and campus awareness regarding gift programs.  To effectively manage all development programs and personnel.  To be a role model to students on the campus.

Supervision Received:  Vice President of Advancement

Supervision Given:  Associate Director of Enrichment Programs and Development Officer

Compensation:  Salary to be determined.  Generous benefits package

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills:  

Experience:  At least seven years similar or related experience. 

Education:  A college degree.

Interpersonal Skills:  The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust. Obtaining cooperation (internally and/or externally) is an important part of the job and a high level of interpersonal skills is critical to the success of this position. Work frequently involves contacts requiring considerable discussion of problems, material presentations, and resolving issues impacting departments or divisions.

Other Skills:  Seven years experience in fundraising or related required; basic budgeting, marketing management, estate planning, communication, investments, and planned giving experience preferred. Working knowledge of, or experience in public relations, and grant and foundation writing desirable. Excellent written, oral and interpersonal communication skills are necessary. Computer proficiency and familiarity with word processing and database software is desired (Microsoft Office products preferred). Raiser’s Edge experience helpful.

TO APPLY:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.


EQUAL OPPORTUNITY EMPLOYER



Job Title:  Enrichment Programs Coordinator

Role:    Responsible for administrative support of the college’s non degree programs, such as Summer Classics, Executive Seminars, Music on the Hill and Community Seminars. Coordinates and staffs special events. 

Major Duties and Responsibilities:   Provides administrative support for enrichment programs. Takes registrations, submits room and catering requests, works closely with Tutors, outside vendors and other college offices.   Coordinates and staffs events targeted at cultivating and stewarding the college's various constituents.  Performs other job related duties as assigned.

Expectations:  Increase the number of individuals attending non‑degree programs.  Increase and enhance visibility of enrichment programs in the college and larger community.  Represent the college in a professional and friendly manner.  Be a role model to students on the campus.

Supervision Received:  Associate Director of Enrichment Programs

Supervision Given:  Student Workers

Compensation:  $41,598 annual salary and generous benefits package

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills: 

Experience:  Three to five years of similar or related experience.

Education:   A college degree.

Interpersonal Skills:  A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others. 

Other Skills:  Experience in planning programs and special events required; basic accounting, marketing, and communication preferred. Excellent written, oral and interpersonal communication skills are necessary. Computer proficiency and familiarity with word processing and database software is desired (Microsoft Office and Raiser’s Edge products preferred).

TO APPLY:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.


EQUAL OPPORTUNITY EMPLOYER



Job Title:  Administrative Assistant Financial Aid

Role:    This position is primarily tasked with providing administrative support to the Financial Aid office staff by practicing excellent customer service on behalf of the Financial Aid office; maintaining student files; and assisting with the processing of the student loans and work study programs; and other duties as assigned.

Major Duties and Responsibilities:   Customer Service for Financial Aid Office: Answer phones, route calls, takes messages and sets up appointments for other staff members. Assists walk in students/parents providing general and specific financial aid information.  Answers questions concerning the financial aid process. Responds to email and phone messages sent to financial aid office. Opens and disseminates regular mail. Ability to independently manage multiple priorities and responsibilities in a fast paced, high‑pressure environment.  Supervision of Financial Aid office student workers: Train student workers on Financial Aid office customer service etiquette and practices. Train student workers on the required signatures/completeness of student/family requested documentation. Works closely with student workers on projects delegated by the Director or Associate Director. Tracks, verifies and submits student workers time‑sheets. Performs student worker evaluations.  Files: Sends out Missing Document letters to students/parents through e mail, campus mail, and regular mail. “Document tracks” all required documents and files documents in student files. Determines when files are complete and ready for awarding and/or verification processing.  Student Loans: Certify, track and process Alternative Private Loans for students. Create, track and process promissory notes for Perkins and St. John's College Loans. Originate Federal Direct Loans. Monitor all loans for accuracy of disbursements. Balance loan transactions for Perkins Loans and St. John's College Loans with Comptroller reports. Process Loan Entrance and Exit interviews for all students awarded student loans. Send default prevention letters to student borrowers when necessary.  Work Study Program: Request, track, and collect work study employment documents (I9’s and W4’s). Holds      mandatory work study meetings with students. Coordinates the application of Social Security Numbers for    international students. Communicates with students and supervisors regarding student time‑sheet submission deadlines. Collect student time‑sheets and reviews for completion and accuracy (if necessary verifies hours). Updates payroll report for verification by the Director or Associate Director.

Expectations:  To provide timely, accurate, professional administrative support.  To keep relevant information confidential.  To maintain a professional work environment and businesslike appearance.

Supervision Received:  Director of Financial Aid

Supervision Given:  Student Workers

Compensation:  $33,627 Annual Salary         

Status:  Contract, exempt, full-time 35 hours per week

Knowledge and Skills: 

Experience:  Two years to five years of experience in Higher Education environment. Financial aid experience preferred but not required. Knowledge and understanding of FERPA regulations, PowerFAIDS, and Jenzabar experience desired.

Education:  (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in‑house training or apprenticeship program.

Interpersonal Skills:  Excellent communication skills, especially the ability to communicate effectively by phone and email. Courtesy, tact, and diplomacy are essential elements of the job.  Work involves much personal contact with others inside and/or outside the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.

Other Skills:  Excellent organizational, editing, and typing skills. Proficient in Word, Excel and other MS Office applications.

TO APPLY:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER


 

Job Title:  Scheduling Manager/Administrative Assistant to Conference Services

Role:     To work with all offices to successfully manage the scheduling, use of, and set up of all meeting spaces on campus, and to provide administrative support to the Director, enabling him/her to focus on core responsibilities of his/her job.

Major Duties and Responsibilities:   Receives, researches, and enters all meeting space requests into scheduling database program.  Communicates information regarding conflicts and confirmations through email and by phone.  Writes and/or edits weekly set up schedule to Buildings and Grounds.  Oversees weekly printing and posting of class and meeting room schedules. Provides administrative and logistical support to summer conference business.  Writes and/or edits memos to other offices that support conference services. Answers questions from conference group leaders and guests.  Provides partial supervision to summer student staff. Assists in maintaining list of daily tasks for summer student staff. Provides administrative support to the director.  Screens incoming phone calls.  Responds to inquiring parties.  Maintains contacts information.  Collects information for use in discussions and meetings.  Files and organizes information for future use or historical purposes. Coordinates details and provides support to non‑profit meetings on campus during the school year. Provides support to Office Services in the absence of the manager and provides administrative assistance to the director with regard to office services. Performs other duties as needed or assigned.

Expectations:   To provide timely, accurate, professional administrative support. To handle stressful situations professionally. To uphold the integrity of the college. To assume full office management responsibilities in the absence of the director.

Supervision Received:  Director of Conference & Office Services

Supervision Given:  Student Aides

Compensation: $18.76 per hour

Status: Contract positionfull-time, 35 hours per week

Knowledge and Skills:                                                                    

Experience:  Two years experience in the conference industry and working in a college environment.  Experience in customer service and as a supervisor.

Education:  BA degree or combination of secondary education and experience totaling six years.

Interpersonal Skills:  Courtesy, tact, and diplomacy are essential elements of the job.  Work involves much personal contact with others inside and outside of the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.  A high level of activity demands being able to work well under pressure, as well as in a team setting.

Other Skills:  Excellent organizational and editing skills; great attention to detail; familiarity with and ability to quickly learn database, word‑processing, and spreadsheet computer programs.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

 

EQUAL OPPORTUNITY EMPLOYER

 

 

Job Title:  JICS Administrator

Role:     This position is responsible for providing the primary support for St. Johns College web portal and secondary administrative support for its enterprise student/administrative system(s).  This employee works closely with Finance, Accounting, Student Records, Payroll and Recruiting.

Under general direction, serves as administrator of the College portal and other Web‑based applications; serves as resource person for the development of code for portal‑based Web applications with database access; maintains Web systems; develops applications for user needs; creates, enhances and maintains mobile web, iOS and Android applications and functionality.

Major Duties and Responsibilities:   Provide technical maintenance and management of the College’s web portal.  This includes selecting, installing, and maintaining tools for web site management, web database integration, and other functionality as needed for the development of the intranet. Provide Secondary support to the CX Administrator on the ERP system. Implement a College intranet based in JICS including authenticated access to faculty, staff and student segments. Performs related duties as required. Work closely with departments on both campuses in order to understand how web enabled forms, workflow, data access and information distribution may enable their operations and achieve their goals, and to implement such systems and applications. Develop systems and applications to automate College processes, and to integrate data from disparate administrative systems. In collaboration with the communications directors, provide technical support to the College Webmasters for the College Internet site.

Expectations:   Web servers and applications exhibit levels of performance, availability, and reliability consistent with the business needs of the College. Web servers and applications are adequately protected from a broad spectrum of technical security threats. Web technical architecture fits the needs of the College for current web applications, with flexibility for future development. Web development activities directly support the needs of the College Webmaster, College web team, and other functional areas. Working relationships with IT support staff and individuals and departments throughout the College are productive and yield a strong understanding of the complex web needs of the College. Mentor fellow staff and develop best‑practices policies, procedures and guidelines. All work is recorded and tracked through the use of the Work Order Tracking system currently designated for that purpose.

Supervision Received:  IT Director

Supervision Given:  None

Compensation: Minimum salary $50,000. Excellent benefits package

Status: Exempt, full-time, 35 hours per week

Knowledge and Skills:                                                                    

Experience:  Three years demonstrated experience developing significant web applications featuring interactive forms and database connectivity or acceptable combination of education and experience. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:  BA/BS Degree

Interpersonal Skills:  Excellent communication skills including tact, patience, and diplomacy, experience working as part of a team and eliciting requirements from users. Ability to mentor fellow staff and develop best‑practice policies, procedures, and guidelines. Ability to work with and understand the college community. 

Other Skills:  Minimum of 5 years of experience in administrative software management and systems management ‑ Jenzabar CX experience preferred. Demonstrated ability with computerized report writing applications (e.g. COGNOS, Crystal), SQL Server, stored procedures, and triggers. Experience working with scripting languages such as java, perl, etc. Critical and analytical thinking. Excellent written and verbal communication skills. Ability to comply with workplace guidelines and attendance requirements. Develops and supports enterprise web applications including SJC Portal, password management application, and other custom developed enterprise applications; enhances functionality of existing products. Serves as primary resource for Mobile web applications, iOS, and Android applications; may develop content for these applications using licensed mobile platform; coordinates included content with departments across the College. Supports Web application servers, SSL setup and configuration, and utility software for Web applications, including Tomcat, Apache, in Linux environments for Web applications. Assists in the implementation of new web‑based enterprise applications hosted on and off campus; assists with implementation of single sign‑on authentication and integration with other enterprise applications. Serves as tier‑2 ERP support resource. Performs other duties as assigned.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

 

 



 

"Philosophy begins in wonder."
- Plato