Santa Fe Jobs

Updated: 5/15/15
Information for faculty applicants
 

 

Job Title: Administrative Assistant to Career Services PT

Role: To provide administrative support to Career Services staff, enabling them to focus on the core responsibilities of their jobs.

Major Duties and Responsibilities: Provides confidential administrative support to Director and Assistant Director. Prepares and types documents, schedules, and forms to support the team. Creates and edits written and electronic communications using multiple software packages and social media. Coordinates meetings (scheduling of rooms, ordering catering/AV) and makes appointments. Assists in preparation of assigned reports, publications and advertisements (Senior Exit Survey report, Odyssey Bound newsletter, event flyers). Must be proficient with Word, Excel, and Adobe Creative Suite. Serves as first point of contact for visitors to the Career Services office. Assists students with preparation and transmittal of documents pertaining to applications for graduate school, internships, jobs, and transfers. Uses Agora software to post jobs, approve new accounts, and makes basic notes regarding interactions with students, alumni, and employers. Collects incoming mail for distribution to appropriate staff members; maintains adequate office supplies; prepares outgoing mail. Performs other duties as needed or assigned.

Expectations: To provide timely, accurate, professional administrative support. To maintain a professional and welcoming environment. To keep relevant information confidential.

Supervision Received: Director of Career Services.

Supervision Given: None.

Compensation: $15.28 per hour.

Status: Contract, part-time 30 hours per week.

Knowledge and Skills:

Experience: Six months to two years of similar or related experience.

Education: A college degree.

Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Ability to communicate effectively with all members of the Career Services team is essential. Must be able to exercise basic judgment when approaching assigned tasks. Work involves extensive personal contact with students, faculty, staff, parents, and members of the community. Cheerful, welcoming demeanor is essential.

Other Skills: Excellent organizational, typing and editorial skills; proficiency with Word and Excel, especially mail merges and spreadsheets. Previous database experience helpful.

TO APPLY: Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin. 

EQUAL OPPORTUNITY EMPLOYER