Santa Fe Jobs

Updated: 12/10/14
Information for faculty applicants

 

Job Title:  Administrative Assistant to Admissions

Role: The Administrative Assistant provides essential support to the Admissions Office recruitment efforts by performing data entry collected and maintained on prospective students, incoming applicants, and other constituents; facilitating the distribution of various communications; assisting visitors and answering general inquiries; and providing general administrative support to the office. This position reports to and assists the Associate Director of Admissions Systems. As a member of the Admissions staff, the Administrative Assistant must have strong communication and interpersonal skills and be willing to learn new tasks, processes, database systems, and web-based tools and resources. 

Major Duties and Responsibilities:   

Data Processing & Integrity:  Creates new or updates current records derived from various means - including, but not limited to, campus visits, special programs/events, email/telephone/mail, individual territory manager recruitment efforts, online tools, etc.   Performs complex data entry, including, but not limited to, processing inquiries, admissions applications, admissions decisions, and other correspondence.  Generates and tracks communications.  Understands admissions processes, records information that reflects high quality standards and established protocols. 

Customer Service/Public Relations:  Greets and assists visitors; responds to general inquiries related to admissions and directs them appropriately; contributes to the overall effort of maintaining the reception suite in a manner appropriate to receive visitors.  Responds to and assists colleagues from other departments working closely with admissions or needing admissions office help.  

General Administrative Support:  Collects and distributes incoming mail; maintains a well-organized and stocked central mail space for the office; assists admissions staff with general administrative needs.  Assists supervisor with maintaining a well-organized e-filing/folder system on the department network drives.  Other duties as assigned.

Expectations: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong working knowledge of data entry practices, data quality standards, and database concepts. Competency in keyboard, preferably 60 WPM or better.  Demonstrated working knowledge of MS Word and Excel. 

Supervision Received:  Associate Director of Admissions Systems

Supervision Given:  None

Compensation:   $14 per hour

Status:  Temporary – 35 hours per week

Knowledge and Skills:  

Experience:  AA Degree

Education:  Two years relevant office experience or an acceptable combination of education and experience.

Interpersonal Skills:  Strong working knowledge of general administrative practices to perform functions with independent judgment and initiative. Strong communication, interpersonal, and organizational skills. Ability to maintain confidentiality of information. Ability to work in a fast-paced environment, while producing a high-volume of acceptable work.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER