Santa Fe Jobs

Updated: 6/26/14
Information for faculty applicants

 

Job Title:  Scheduling Manager/Administrative Assistant to Conference Services

Role:     To work with all offices to successfully manage the scheduling, use of, and set up of all meeting spaces on campus, and to provide administrative support to the Director, enabling him/her to focus on core responsibilities of his/her job.

Major Duties and Responsibilities:   Receives, researches, and enters all meeting space requests into scheduling database program.  Communicates information regarding conflicts and confirmations through email and by phone.  Writes and/or edits weekly set up schedule to Buildings and Grounds.  Oversees weekly printing and posting of class and meeting room schedules. Provides administrative and logistical support to summer conference business.  Writes and/or edits memos to other offices that support conference services. Answers questions from conference group leaders and guests.  Provides partial supervision to summer student staff. Assists in maintaining list of daily tasks for summer student staff. Provides administrative support to the director.  Screens incoming phone calls.  Responds to inquiring parties.  Maintains contacts information.  Collects information for use in discussions and meetings.  Files and organizes information for future use or historical purposes. Coordinates details and provides support to non‑profit meetings on campus during the school year. Provides support to Office Services in the absence of the manager and provides administrative assistance to the director with regard to office services. Performs other duties as needed or assigned.

Expectations:   To provide timely, accurate, professional administrative support. To handle stressful situations professionally. To uphold the integrity of the college. To assume full office management responsibilities in the absence of the director.

Supervision Received:  Director of Conference & Office Services

Supervision Given:  Student Aides

Compensation: $18.76 per hour

Status: Contract positionfull-time, 35 hours per week

Knowledge and Skills:                                                                    

Experience:  Two years experience in the conference industry and working in a college environment.  Experience in customer service and as a supervisor.

Education:  BA degree or combination of secondary education and experience totaling six years.

Interpersonal Skills:  Courtesy, tact, and diplomacy are essential elements of the job.  Work involves much personal contact with others inside and outside of the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.  A high level of activity demands being able to work well under pressure, as well as in a team setting.

Other Skills:  Excellent organizational and editing skills; great attention to detail; familiarity with and ability to quickly learn database, word‑processing, and spreadsheet computer programs.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

 

EQUAL OPPORTUNITY EMPLOYER

 

 

Job Title:  JICS Administrator

Role:     This position is responsible for providing the primary support for St. Johns College web portal and secondary administrative support for its enterprise student/administrative system(s).  This employee works closely with Finance, Accounting, Student Records, Payroll and Recruiting.

Under general direction, serves as administrator of the College portal and other Web‑based applications; serves as resource person for the development of code for portal‑based Web applications with database access; maintains Web systems; develops applications for user needs; creates, enhances and maintains mobile web, iOS and Android applications and functionality.

Major Duties and Responsibilities:   Provide technical maintenance and management of the College’s web portal.  This includes selecting, installing, and maintaining tools for web site management, web database integration, and other functionality as needed for the development of the intranet. Provide Secondary support to the CX Administrator on the ERP system. Implement a College intranet based in JICS including authenticated access to faculty, staff and student segments. Performs related duties as required. Work closely with departments on both campuses in order to understand how web enabled forms, workflow, data access and information distribution may enable their operations and achieve their goals, and to implement such systems and applications. Develop systems and applications to automate College processes, and to integrate data from disparate administrative systems. In collaboration with the communications directors, provide technical support to the College Webmasters for the College Internet site.

Expectations:   Web servers and applications exhibit levels of performance, availability, and reliability consistent with the business needs of the College. Web servers and applications are adequately protected from a broad spectrum of technical security threats. Web technical architecture fits the needs of the College for current web applications, with flexibility for future development. Web development activities directly support the needs of the College Webmaster, College web team, and other functional areas. Working relationships with IT support staff and individuals and departments throughout the College are productive and yield a strong understanding of the complex web needs of the College. Mentor fellow staff and develop best‑practices policies, procedures and guidelines. All work is recorded and tracked through the use of the Work Order Tracking system currently designated for that purpose.

Supervision Received:  IT Director

Supervision Given:  None

Compensation: Minimum salary $50,000. Excellent benefits package

Status: Exempt, full-time, 35 hours per week

Knowledge and Skills:                                                                    

Experience:  Three years demonstrated experience developing significant web applications featuring interactive forms and database connectivity or acceptable combination of education and experience. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:  BA/BS Degree

Interpersonal Skills:  Excellent communication skills including tact, patience, and diplomacy, experience working as part of a team and eliciting requirements from users. Ability to mentor fellow staff and develop best‑practice policies, procedures, and guidelines. Ability to work with and understand the college community. 

Other Skills:  Minimum of 5 years of experience in administrative software management and systems management ‑ Jenzabar CX experience preferred. Demonstrated ability with computerized report writing applications (e.g. COGNOS, Crystal), SQL Server, stored procedures, and triggers. Experience working with scripting languages such as java, perl, etc. Critical and analytical thinking. Excellent written and verbal communication skills. Ability to comply with workplace guidelines and attendance requirements. Develops and supports enterprise web applications including SJC Portal, password management application, and other custom developed enterprise applications; enhances functionality of existing products. Serves as primary resource for Mobile web applications, iOS, and Android applications; may develop content for these applications using licensed mobile platform; coordinates included content with departments across the College. Supports Web application servers, SSL setup and configuration, and utility software for Web applications, including Tomcat, Apache, in Linux environments for Web applications. Assists in the implementation of new web‑based enterprise applications hosted on and off campus; assists with implementation of single sign‑on authentication and integration with other enterprise applications. Serves as tier‑2 ERP support resource. Performs other duties as assigned.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

 

Job Title: Director of Admissions 

St. John’s College, a national liberal arts college with two campuses, in Santa Fe, New Mexico and Annapolis, Maryland, is seeking a Director of Admissions for the Santa Fe campus, to succeed the current director who will be retiring after 28 years of service. The Director of Admissions reports to the Dean of the college, as an Associate Member of the Faculty. The position supervises a staff of seven full-time professionals and collaborates with the Director on the sister campus in Annapolis.

The College:  St. John’s is a co-educational, four-year liberal arts college known for its distinctive integrated curriculum based on the intensive study and discussion of great texts from the Western tradition, across disciplines. It is a single college located on two campuses. The Santa Fe campus was opened in 1964 and is currently celebrating its 50th Anniversary. Each campus limits enrollment to 475 undergraduate and 100 graduate students. The 250-acre Santa Fe campus offers spectacular scenery and rich cultural attractions of the Southwest, both traditional and contemporary. Nestled at 7,300 feet above sea level in the Sangre de Cristo Mountains, Santa Fe is the nation’s oldest capital city.

The Position: The Director of Admissions will lead the development and implementation of recruitment and marketing strategies to achieve enrollment goals.  A solid understanding of St. John’s College and its academic program is critical to accurately and persuasively represent the college to prospective students and others. The Director is responsible for hiring, supervising and motivating a qualified team of admissions counselors and technical and special-projects staff and encouraging their professional development. Especially important and unique to this position will be collaboration with the Director of Admissions on the sister campus in Annapolis in order to develop and coordinate an admissions program for the college as a whole. The Director will also meet regularly with the President and the Dean, and collaborate with others at the college to achieve enrollment goals. The Director of Admissions chairs the campus Admissions Committee and serves as an ex-officio member of the campus Financial Aid Committee. The Director also serves as an Associate Member of the Faculty, with voice and vote in faculty meetings. The Santa Fe campus is holding a yearlong celebration of our 50th, from June 2014 to June 2015, including a high-profile academic conference in October. This will generate enhanced visibility and additional funding opportunities, which can be leveraged by the new Director.

Qualifications:  Candidates must have demonstrated leadership abilities, excellent communication and organizational skills, and the ability to foster sound relationships both on and off campus. Supervisory experience is mandatory; marketing experience desired.  Candidates should be comfortable employing current media, communication, and information technologies in recruitment and admissions. A bachelor’s degree is required; an advanced degree is preferred. Due to the unique nature of St. John’s mission, curriculum and students, candidates should have a commitment to the liberal arts and a serious interest in books, ideas, and learning.

For more information: Please review our admissions microsite http://explore.sjcintellectualexplorer.com/index.php). Please see also our entry at Colleges that Change Lives (www.ctcl.org/colleges/st-johns).

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to the Director of Human Resources at santafe.jobs@sjc.edu.

Resumes will be reviewed beginning May 15th, and will continue until the position is filled. Preferred start date is July 2014.

EQUAL OPPORTUNITY EMPLOYER



 

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