Santa Fe Jobs

Updated: 10/23/14
Information for faculty applicants

 

Job Title:  Student Life Office Manager

Role:    Provides office management and administrative support to the department, including the Assistant Dean and the Director of Residential Life. Also provides services to students, staff, faculty, and parents.

Major Duties and Responsibilities:   Responsible for scheduling and communication oversight for the Office of Student Life (consisting of the offices of the Assistant Dean and Director of Residential Life), which includes discretion in handling routine requests. Monitors, in conjunction with the Assistant Dean and Director of Residential Life, the general wellbeing of students, both academically and socially, by checking the security report daily and staying attentive. This includes any behavior of concern, with special attention to fragile students.  Coordination and support of other student services that fall under the supervision of the Assistant Dean. Namely: Residential Life, Student Activities Organization (SAC and Outdoor Program), College Events Office, Security, Student Health Office. Manages and/or supports certain duties of the office of Residential life, including: RA training; weekly/monthly meetings; fielding questions about on‑campus housing and the meal plan, and entering this data into CX; van shuttle; key and inventory management; dorm‑closing fines management. Also schedules appointments for the Director of Residential Life and maintains his/her schedule. Interviews, trains, and supervises student employees (8 academic assistants and numerous proctors for oral exams). Assigning and monitoring work of student employees. Provides administrative support and supervision of student groups, including Polity, SRB, SCI, the Moon, Project Politae, and all study groups. Manages attendance database, including running reports for Assistant Dean on absences, sending letters of warning to students and scheduling meetings with those students with the Assistant Dean.  Coordination and support of academic activities: Manages administration of the mandatory sophomore algebra test and tracking of its results; ADA tracking. Arranges special functions for students, staff, and faculty, such as Thanksgiving, Senior Essay Reception, Senior Dinner. Edits, revises, publishes annual Student Handbook, F 1 Student Handbook, and FF and JF Pre Registration Packet.  Provides department support in basic office procedures (typing, mail merge, photocopying, scanning, faxing, ordering office supplies); Utilizes MS Word, Excel, CX; submits work requests in regards to facility and IT issues.  Performs other job related duties as assigned.

Expectations:  To develop and maintain a department that efficiently fulfills the clerical support needs of the Assistant Dean's Office. To develop and maintain a productive working relationship with college staff, students and co‑workers. To insure that all communication systems (electronic and paper) are effective and functional, and make changes that will improve communications within the organization when needed. To understand responsibilities of being a role model to students.  To maintain good working knowledge of procedures, rules, regulations pertinent to department and college. To monitor and report trends and changes in student body.  To maintain a cooperative working relationship with internal and external constituents.

Supervision Received:  Assistant Dean

Supervision Given:  Student Academic Assistants and Proctors

Compensation:   $41,598 annually

Status:  Exempt, full-time 35 hours per week

Knowledge and Skills: 

Experience:  Two years to five years of similar or related experience.

Education:  A college degree.

Interpersonal Skills:  A significant level of trust and diplomacy is required, in addition to essential courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal, sensitive, or highly confidential nature. Work involves motivating or influencing others. Outside contacts become important‑ fostering sound relationships with parents, faculty, staff, students, and members of the local community.

Other Skills:  Excellent communication skills. Must have a valid driver's license.

TO APPLY:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER




Job Title: Advancement Assistant Database Manager

Role:  The Advancement Assistant Database Manager (AADM) has college-wide responsibility in assisting with the day-to-day operation, maintenance, and user support of the college’s Advancement administrative data reporting software and the online social networking community for college constituencies.  The AADM must ensure the accuracy and efficiency of database operations. The AADM provides documentation and direct support and training to users of the college-wide Advancement applications.

The person in this position must maintain a working knowledge of the various administrative functions of the college and assist in overseeing user support for their data reporting needs, as well as directly providing necessary data reports (such as an Annual Donor Honor Roll). Other responsibilities include: maintaining and updating entries in the Advancement database Blackbaud Raiser’s Edge (RE) and web applications,  including Blackbaud NetCommunity (BBNC) to ensure data integrity; creating and testing BBNC online forms; writing, analyzing and enforcing policies and procedures; coordinating with ITS and other staff to establish connections between the Advancement database and other systems (on campus and otherwise); serving as troubleshooter and providing training and general support for RE and BBNC users.

The AADM reports to the Santa Fe campus Director of Advancement Services but also functions as part of the college-wide data management team.  The AADM must have strong communication, project management and interpersonal skills and be willing to learn new tasks, software and databases.

Major Duties and Responsibilities:  Assist Data Managers with providing system support for the college’s Advancement administrative data reporting systems to ensure data reporting functions are operating effectively and reliably. This responsibility includes, but is not limited to regularly assisting the Data Managers in monitoring application performance to identify areas in need of attention, and coordinating actions to maintain expected performance levels. Assist the Data Managers with coordinating and developing complex Advancement reports to streamline college‑wide administrative processes, data handling, and reporting needs. This includes assisting with gathering and evaluating customer development needs for Advancement data reporting, assist with designing, developing, testing and supporting report development efforts for users, implementing and integrating third party software and end‑user tools (e.g. Crystal report writers, BBNC, CX, Microsoft Office software). Assist with coordinating, and performing application, database, and report development efforts. Using and assisting to maintain an annual calendar of cyclical needs and events associated with the use of applications and data. Assist in working with developers of third‑party software applications, such as, Wealth Engine, to coordinate data migration to and from RE and BBNC. Assist the Data Managers with providing information, advice, and support to users of the Advancement data reporting systems. Assist the Data Managers with Blackbaud NetCommunity registration forms, email management, alumni community profiles and web pages for the college. Assist users with the effective use of database and web applications. Creating, acquiring, and maintaining user support documentation as needed. Assist user support staff with designing and arranging user training for new implementations, employee orientations, and the ongoing use of database and web applications. Help with providing policy, procedures and support including end‑user training and guides. Review and update new user requests, profile updates, and event registrations. Perform other duties as assigned.

Expectations:  Excellent problem solving, time management and organizational skills. Ability to work at a detailed level while maintaining an overall project perspective. Ability to build productive working relationships with people throughout the college-wide community. Ability to customize, maintain, and support advancement applications according to customer needs and design specifications. Ability to think strategically. Accomplish departmental goals, and identify and address problems and opportunities as they arise.

Supervision Received:  Director of Advancement Services

Supervision Given:  Student Workers

Compensation:  $37,389 per year

Status:  Contract, exempt, full-time, 35 hours per week

Knowledge and Skills:

Experience:  Two years to five years of similar or related experience. Experience in a higher education institution is preferred.

Education:  Bachelor’s degree. A concentration in Computer Science, Software Engineering, Information Systems, or Information Technology preferred.

Interpersonal Skills:  Courtesy, tact and diplomacy are essential elements of this job.  Work involves much personal contact with others inside and/or outside the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.

Other Skills:  Strong application support background, a proven ability to work with system users, excellent problem solving skills. Experience with report writer tools (e.g. Raisers Edge, MS‑Access, MS‑Excel, Crystal Reports), other MS Windows applications is desired. Blackbaud NetCommunity experience is preferred. Experience with project management, operational planning, and user education programming preferred.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER




Job Title: On-Call Switchboard Operator

Role: To provide an initial point of contact to visitors. To operate college switchboard, provide routine information and direct calls to appropriate area. To provide a center of communications for emergency situations. To distribute U.S. Postal Service mail and campus mail to student, staff, and faculty mailboxes.

Major Duties and Responsibilities: Answer all incoming calls, including emergency calls, and route calls to the appropriate place. Deliver USPS mail and campus mail to students, staff and faculty mailboxes. Dispatch security over 2‑way radio to problem areas, emergencies, and assistance calls. Act as initial point of contact for visitors to campus. Give directions to visitors, and students. Other duties as assigned.

Expectations: To provide professional, friendly and helpful service to all callers, co‑workers, and visitors. To observe all college policies and procedures pertaining to employment. To respond to all phone calls promptly and within three (3) rings in the majority of cases. To respond to all radio calls promptly. To keep a log of all radio calls, and any emergency calls received. This position may require overnight graveyard and weekend shifts.

Supervision Received: Director of Safety and Security

Supervision Given: None

Compensation: $10.66 per hour

Status: Temporary, On-Call

Knowledge and Skills:

Experience: Six months to two years of similar or related experience.

Education: A high school education or GED.

Interpersonal Skills: Work normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills: Work requires physical hand dexterity and full range of motion for operation of the switchboard. Requires sitting for long periods of time. Requires ability to hear in the normal range.  Requires ability to work under stressful or emergency situations with high concentration and energy level.

Working Condition: Work is performed primarily in an office setting.

To Apply: Please stop by the Human Resources Office at St. John's College, 1160 Camino Cruz Blanca, Santa Fe, NM 87505, in Weigle Hall - Room 106 or 107 to fill out an application. Applications will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

  

 

 

Job Title:  Development Officer

Role:    Staff member responsible for assisting with the management and marketing of the college’s fund raising efforts, including the identification, cultivation, solicitation, and stewardship of donors.  Manages and executes the Fund for St. John’s College. Manages volunteers. Plans and manages special events.

Major Duties and Responsibilities:   Manages and executes the Fund for St. John’s College, the college’s annual fund. Collaborates with other college offices to meet goals.  Manages the Alumni Giving Council. Identifies, cultivates and solicits individuals capable of making a gift.  Maintains a portfolio of prospects. Plans, executes and manages special events, including the Sunsetter, Women’s Tea and Classics Weekends, targeted at cultivating and stewarding various constituents.  Performs other job related duties as assigned.

Expectations:  Increase gift revenue. Cultivate and secure new and recurring donors.  To heighten community and campus awareness regarding gift planning and programs. Be a role model to students on the campus.

Supervision Received:  Director of Development

Supervision Given:  None

Compensation:  $46,319 Annually

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills: 

Experience:  Three years to five years of similar or related experience.

Education:  A college degree.

Interpersonal Skills:  A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills:  Three to five years of experience in fundraising or related experience required; basic accounting, marketing, and communication preferred. Excellent written, oral and interpersonal communication skills are necessary. Computer proficiency and familiarity with word processing and database software is desired (Microsoft Office and Raiser’s Edge products preferred). 

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER


 

Job Title:  Admissions Alumni & Volunteer Programs Coordinator

Role:      To expand and support alumni involvement in recruitment.  To interact with the Alumni Relations Office. To identify, organize, and monitor volunteers—alumni, parents, and current students.  To contribute to a greater number of prospective students who have direct contact with alumni and other volunteer groups. To develop programs that will utilize the talents of volunteers throughout the admissions cycle to grow understanding of and interest in the college.  To be a role model to students on campus.

Major Duties and Responsibilities:   Develop, plan, and execute new programs for volunteer groups and motivate individuals involved.  Assist with recruitment and application management.  Contribute to every aspect of the office’s work and function as a top notch spokesperson for the college. Travel when necessary. Meet and greet and interview prospective students visiting the college. To serve as a liaison between the Admissions Director and the Alumni Leadership Forum (ALF). Attend meetings related to the Admissions process and Alumni/Parent Relations.

Expectations:    To behave in a professional manner and to assist Admissions in any and all ways; and to conduct oneself in a professional manner at all times.  Must possess a set of very distinctive leadership and coaching skills.  To ensure deadlines are met and to see that duties are performed as well and as smoothly as possible. To understand the responsibilities of being role models to students on campus. To have an appreciation for a liberal arts education.   To be able to multi-task in a fast-paced and outcomes driven environment.  To be willing to travel when necessary.

Supervision Received:  Director of Admissions

Supervision Given:  Volunteers and Student Aides

Compensation:   37,388 annually

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills:

Experience:  Six months to two years of similar or related experience.

Education:  A college degree is required.  A St. John's College degree is preferred.

Interpersonal Skills:  A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.  Work involves extensive personal contact with others and/or can be of a personal or sensitive nature.  Work may involve motivating or influencing others.  Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills:  Excellent written, oral and interpersonal communication skills are necessary.  Ability to plan and implement new programs; and organize and motivate volunteers is essential.  Must be willing and able to travel and have a valid driver’s license.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

 

 

Job Title:  Admissions Communications & Outreach Initiatives Coordinator

Role:      Plan, develop and lead efforts to produce new communication campaigns in multiple mediums (print, electronic and social media) to assist with recruitment in all phases of the admissions process.  To call attention to and create a demand for the January Freshman class, Fall freshman class, and the Summer Academy.  Support the admissions operation in any and all ways.  To be a role model to students on campus.

Major Duties and Responsibilities:   Launch new communication initiatives with measurable results.  To engage actively in prospect and application management whenever necessary. To work well with the communications office of the college, and the Annapolis campus. Work effectively and collaboratively with all colleagues in every aspect of the office’s work. To meet, greet and interview students and parents visiting the college.

Expectations:    To conduct oneself in a professional manner and serve as an excellent spokesperson for the college.  To meet deadlines and goals as set by the director and associate directors. To have excellent communication skills (written, spoken, and graphic). To have and understanding and appreciation for the St. John’s College academic program, as well as the aims of liberal education.  To have experience with project/program management.  To contribute to the formation of an effective admissions team.  To be able to multi-task in a fast-paced outcomes driven environment.

Supervision Received:  Director of Admissions

Supervision Given:  Student Aides         

Compensation:   $41,598 annually

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills:

Experience:  Two to three years of similar or related experience.  Must have strong writing skills with proven experience.  Must have experience working with social media.

Education:  A college degree is required.  A St. John's College degree is preferred.

Interpersonal Skills:  Must be a self‑starter, creative and a careful thinker and precise communicator.  A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.  Work involves extensive personal contact with others and/or can be of a personal or sensitive nature.  Work may involve motivating or influencing others.  Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.  Ability to get things done in a collaborative environment which includes two campuses and admissions programs on each campus.

Other Skills:  Must be organized and computer literate (MS Office preferred).  Excellent written, oral and interpersonal communication skills are absolutely essential.  Able to hold confidential information in a professional manner.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

 

 

Job Title:  Account Technician I

Role:    To support the financial management of the college through the performance of general, office management tasks. This includes providing clerical and administrative support to the Controller, Coordinator of Student Accounts and other accounting staff on an as needed basis. The position requires a high degree of adaptability and the ability to manage and prioritize several tasks at once.

Major Duties and Responsibilities:   Assists the Coordinator of Student Accounts with account resolution and collection issues including preparation and mailing of collection correspondence and follow‑up with students and parents. Performs general office management duties, including directing walk in traffic, answering phones, mailing, printing, filing, and retrieving documents. 0020Contacts other departments and or outside parties to resolve common problems.  Performs other duties as assigned.

Expectations:  To perform required duties with a high degree of accuracy and in a timely fashion.  To be professional and courteous in all interactions while representing the Business Office. To assist others within and outside the department as needed.

Supervision Received:  Controller

Supervision Given:  None

Compensation:   $15.28 per hour 

Status:  Contract, non-exempt, full-time – 35 hours per week

Knowledge and Skills: 

Experience:  Six months to two years of similar or related experience.

Education:  (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in‑house training or apprenticeship program.

Interpersonal Skills:  Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills:  Must possess a basic understanding of accounting principles. Must be able to operate general office equipment including 10‑key calculator, and must possess experience with PC spreadsheet and word processing software, including mail merge applications. 

Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu .  Resume packets will be accepted until interviews begin.

 

                                 

 

EQUAL OPPORTUNITY EMPLOYER