Santa Fe Jobs

Updated: 11/25/14
Information for faculty applicants

 

Job Title: Student Health Office Assistant

Role: The role of the student health office assistant is to operate the front office of the student health center. This includes scheduling appointments with students in person, by phone and by email, and helping students who walk in with urgent medical questions or issues to access the nurse practitioner (or urgent care) in a timely and appropriate way. This position arranges medication delivery and specialist referrals for individual students. This job also includes assisting students with insurance forms, enrollment and claims and the gathering of their medical records. The assistant manages the medical files and the transfer of medical records for individual students as well as regular data entry into the electronic medical record of insurance information, demographics and immunizations. This individual has regular interactions with the claims and billing provider and will take necessary steps to assist in claims processing when needed. This position is responsible for keeping supplies stocked and in order and keeping the clinic in functioning order. Other duties occur seasonally including arranging flu vaccine clinics, orientation education sessions for various programs, and assisting with the registration process at the beginning of each semester.

Major Duties and Responsibilities: Administrative and medical support during student health office clinic hours including answering phones, emails, scheduling appointments, managing student health paperwork and medical records, ordering and stocking supplies, taking vital signs, processing lab work and assisting as needed. Works with the electronic medical records system to input student insurance and demographic data, works with claims and billing service to make sure that student insurance claims are filed and collected as appropriate. Works with student medical records and student health insurance plan to assist the college in assuring that all students are up to date with their medical records and insurance plans. Works with the treasurer's office to make sure invoices and receivables are processed. Performs other job related duties as assigned.

Expectations: To perform one's role and duties in a professional, ethical, competent and knowledgeable manner. To maintain confidential records and communicate as appropriate with colleagues. To observe all policies and procedures pertaining to the college.

Supervision Received: Director of Student Health & Wellness

Supervision Given: None

Compensation: $15.28 per hour

Status: Contract, non-exempt, part-time, 25 hours per week

Knowledge and Skills:

Experience: Six months to two years of work experience, including experience in scheduling and administrative/clerical assisting, preferably in a medical and/or educational setting, as well as experience with electronic health/medical records. Possesses knowledge of HIPAA regulations and confidentiality issues in a medical/counseling office. Experience with scheduling software and Microsoft Office. Experience with health insurance utilization and coordination of referrals to outside providers.

Education: High school diploma or equivalent required. College education desirable. Certification as a Medical Assistant is preferred.

Interpersonal Skills: Excellent written and oral communication and organizational skills, ability to work effectively with a variety of constituencies, understanding of and appreciation for student affairs/residential life issues, experience in written and electronic forms of medical data collection and management, commitment to liberal arts education. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating others.

Other Skills: Requires manual and finger dexterity. Work performed primarily in an outpatient clinical office setting. Exposure to CRTs and/or VDTs. Some heavy lifting may be required. Requires working under stressful conditions. May be subject to exposure to blood and other body fluids. Must have a valid driver's license.

To Apply: Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER



Job Title: On-Call Switchboard Operator

Role: To provide an initial point of contact to visitors. To operate college switchboard, provide routine information and direct calls to appropriate area. To provide a center of communications for emergency situations. To distribute U.S. Postal Service mail and campus mail to student, staff, and faculty mailboxes.

Major Duties and Responsibilities: Answer all incoming calls, including emergency calls, and route calls to the appropriate place. Deliver USPS mail and campus mail to students, staff and faculty mailboxes. Dispatch security over 2-way radio to problem areas, emergencies, and assistance calls. Act as initial point of contact for visitors to campus. Give directions to visitors, and students. Other duties as assigned.

Expectations: To provide professional, friendly and helpful service to all callers, co-workers, and visitors. To observe all college policies and procedures pertaining to employment. To respond to all phone calls promptly and within three (3) rings in the majority of cases. To respond to all radio calls promptly. To keep a log of all radio calls, and any emergency calls received. This position may require overnight graveyard and weekend shifts.

Supervision Received: Director of Safety and Security

Supervision Given: None

Compensation: $10.66 per hour

Status: Temporary, On-Call

Knowledge and Skills:

Experience: Six months to two years of similar or related experience.

Education: A high school education or GED.

Interpersonal Skills: Work normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills: Work requires physical hand dexterity and full range of motion for operation of the switchboard. Requires sitting for long periods of time. Requires ability to hear in the normal range. Requires ability to work under stressful or emergency situations with high concentration and energy level.

Working Condition: Work is performed primarily in an office setting.

To Apply: Please stop by the Human Resources Office at St. John's College, 1160 Camino Cruz Blanca, Santa Fe, NM 87505, in Weigle Hall - Room 106 or 107 to fill out an application. Applications will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER


 

Job Title:  Development Officer

Role:    Staff member responsible for assisting with the management and marketing of the college’s fund raising efforts, including the identification, cultivation, solicitation, and stewardship of donors.  Manages and executes the Fund for St. John’s College. Manages volunteers. Plans and manages special events.

Major Duties and Responsibilities:   Manages and executes the Fund for St. John’s College, the college’s annual fund. Collaborates with other college offices to meet goals.  Manages the Alumni Giving Council. Identifies, cultivates and solicits individuals capable of making a gift.  Maintains a portfolio of prospects. Plans, executes and manages special events, including the Sunsetter, Women’s Tea and Classics Weekends, targeted at cultivating and stewarding various constituents.  Performs other job related duties as assigned.

Expectations:  Increase gift revenue. Cultivate and secure new and recurring donors.  To heighten community and campus awareness regarding gift planning and programs. Be a role model to students on the campus.

Supervision Received:  Director of Development

Supervision Given:  None

Compensation:  $46,319 Annually

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills: 

Experience:  Three years to five years of similar or related experience.

Education:  A college degree.

Interpersonal Skills:  A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills:  Three to five years of experience in fundraising or related experience required; basic accounting, marketing, and communication preferred. Excellent written, oral and interpersonal communication skills are necessary. Computer proficiency and familiarity with word processing and database software is desired (Microsoft Office and Raiser’s Edge products preferred). 

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER