Santa Fe Jobs

Updated: 4/21/15
Information for faculty applicants
 

 

Job Title:  Tecolote Administrator

Role:     To perform administrative functions and provide confidential assistance to the Director of the Tecolote program. The Tecolote Administrator works with SJC offices to schedule Tecolote events and to organize and oversee the program.  Other duties include preparing texts for the events, maintaining data information systems, communicating with approximately 70 participants, leaders and speakers for the programs and supporting the Director on all matters that involve the program. The Tecolote Administrator is present at all Tecolote events, and is responsible for all material aspects of it.

Expectations:   To provide timely, accurate, professional work as outlined above. To work in a helpful and friendly manner. To keep relevant information confidential. 

Supervision Received:  Director of the Tecolote Program.

Supervision Given:  None.  

Compensation:  $20 per hour.

Status:  Part-time, up to 20 hours per week as needed. The busiest months are August, September, January and February.  The workload is highly variable.

Knowledge and Skills:  Excellent computer research skills. Skilled with MS Word and Excel, and Google tools.

Experience:  Six months to two years of similar or related experience.

Education:  A college degree.

Interpersonal Skills:  Ability to support and work collaboratively with all the people involved in the Tecolote program.

Other Skills:  Excellent organizational and planning skills; typing skills at or above the 75th percentile in speed and 90th percentile accuracy; proficient with spreadsheets.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER




Job Title: Administrative Assistant to Career Services PT

Role: To provide administrative support to Career Services staff, enabling them to focus on the core responsibilities of their jobs.

Major Duties and Responsibilities: Provides confidential administrative support to Director and Assistant Director. Prepares and types documents, schedules, and forms to support the team. Creates and edits written and electronic communications using multiple software packages and social media. Coordinates meetings (scheduling of rooms, ordering catering/AV) and makes appointments. Assists in preparation of assigned reports, publications and advertisements (Senior Exit Survey report, Odyssey Bound newsletter, event flyers). Must be proficient with Word, Excel, and Adobe Creative Suite. Serves as first point of contact for visitors to the Career Services office. Assists students with preparation and transmittal of documents pertaining to applications for graduate school, internships, jobs, and transfers. Uses Agora software to post jobs, approve new accounts, and makes basic notes regarding interactions with students, alumni, and employers. Collects incoming mail for distribution to appropriate staff members; maintains adequate office supplies; prepares outgoing mail. Performs other duties as needed or assigned.

Expectations: To provide timely, accurate, professional administrative support. To maintain a professional and welcoming environment. To keep relevant information confidential.

Supervision Received: Director of Career Services.

Supervision Given: None.

Compensation: $15.28 per hour.

Status: Contract, part-time 30 hours per week.

Knowledge and Skills:

Experience: Six months to two years of similar or related experience.

Education: A college degree.

Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Ability to communicate effectively with all members of the Career Services team is essential. Must be able to exercise basic judgment when approaching assigned tasks. Work involves extensive personal contact with students, faculty, staff, parents, and members of the community. Cheerful, welcoming demeanor is essential.

Other Skills: Excellent organizational, typing and editorial skills; proficiency with Word and Excel, especially mail merges and spreadsheets. Previous database experience helpful.

TO APPLY: Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin. 

EQUAL OPPORTUNITY EMPLOYER