Santa Fe Jobs

Updated: 11/17/14
Information for faculty applicants

 

Job Title: Student Health Office Assistant

Role: The role of the student health office assistant is to operate the front office of the student health center. This includes scheduling appointments with students in person, by phone and by email, and helping students who walk in with urgent medical questions or issues to access the nurse practitioner (or urgent care) in a timely and appropriate way. This position arranges medication delivery and specialist referrals for individual students. This job also includes assisting students with insurance forms, enrollment and claims and the gathering of their medical records. The assistant manages the medical files and the transfer of medical records for individual students as well as regular data entry into the electronic medical record of insurance information, demographics and immunizations. This individual has regular interactions with the claims and billing provider and will take necessary steps to assist in claims processing when needed. This position is responsible for keeping supplies stocked and in order and keeping the clinic in functioning order. Other duties occur seasonally including arranging flu vaccine clinics, orientation education sessions for various programs, and assisting with the registration process at the beginning of each semester.

Major Duties and Responsibilities: Administrative and medical support during student health office clinic hours including answering phones, emails, scheduling appointments, managing student health paperwork and medical records, ordering and stocking supplies, taking vital signs, processing lab work and assisting as needed. Works with the electronic medical records system to input student insurance and demographic data, works with claims and billing service to make sure that student insurance claims are filed and collected as appropriate. Works with student medical records and student health insurance plan to assist the college in assuring that all students are up to date with their medical records and insurance plans. Works with the treasurer's office to make sure invoices and receivables are processed. Performs other job related duties as assigned.

Expectations: To perform one's role and duties in a professional, ethical, competent and knowledgeable manner. To maintain confidential records and communicate as appropriate with colleagues. To observe all policies and procedures pertaining to the college.

Supervision Received: Director of Student Health & Wellness

Supervision Given: None

Compensation: $15.28 per hour

Status: Contract, non-exempt, part-time, 25 hours per week

Knowledge and Skills:

Experience: Six months to two years of work experience, including experience in scheduling and administrative/clerical assisting, preferably in a medical and/or educational setting, as well as experience with electronic health/medical records. Possesses knowledge of HIPAA regulations and confidentiality issues in a medical/counseling office. Experience with scheduling software and Microsoft Office. Experience with health insurance utilization and coordination of referrals to outside providers.

Education: High school diploma or equivalent required. College education desirable. Certification as a Medical Assistant is preferred.

Interpersonal Skills: Excellent written and oral communication and organizational skills, ability to work effectively with a variety of constituencies, understanding of and appreciation for student affairs/residential life issues, experience in written and electronic forms of medical data collection and management, commitment to liberal arts education. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating others.

Other Skills: Requires manual and finger dexterity. Work performed primarily in an outpatient clinical office setting. Exposure to CRTs and/or VDTs. Some heavy lifting may be required. Requires working under stressful conditions. May be subject to exposure to blood and other body fluids. Must have a valid driver's license.

To Apply: Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER



Job Title: On-Call Switchboard Operator

Role: To provide an initial point of contact to visitors. To operate college switchboard, provide routine information and direct calls to appropriate area. To provide a center of communications for emergency situations. To distribute U.S. Postal Service mail and campus mail to student, staff, and faculty mailboxes.

Major Duties and Responsibilities: Answer all incoming calls, including emergency calls, and route calls to the appropriate place. Deliver USPS mail and campus mail to students, staff and faculty mailboxes. Dispatch security over 2-way radio to problem areas, emergencies, and assistance calls. Act as initial point of contact for visitors to campus. Give directions to visitors, and students. Other duties as assigned.

Expectations: To provide professional, friendly and helpful service to all callers, co-workers, and visitors. To observe all college policies and procedures pertaining to employment. To respond to all phone calls promptly and within three (3) rings in the majority of cases. To respond to all radio calls promptly. To keep a log of all radio calls, and any emergency calls received. This position may require overnight graveyard and weekend shifts.

Supervision Received: Director of Safety and Security

Supervision Given: None

Compensation: $10.66 per hour

Status: Temporary, On-Call

Knowledge and Skills:

Experience: Six months to two years of similar or related experience.

Education: A high school education or GED.

Interpersonal Skills: Work normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills: Work requires physical hand dexterity and full range of motion for operation of the switchboard. Requires sitting for long periods of time. Requires ability to hear in the normal range. Requires ability to work under stressful or emergency situations with high concentration and energy level.

Working Condition: Work is performed primarily in an office setting.

To Apply: Please stop by the Human Resources Office at St. John's College, 1160 Camino Cruz Blanca, Santa Fe, NM 87505, in Weigle Hall - Room 106 or 107 to fill out an application. Applications will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER



Job Title:  Office Services Manager

Role:   To work with all offices to provide excellent customer service while successfully managing all aspects of in and outgoing mail, including various postage accounts, as well as the ordering and maintenance of office supply stock, the operation and maintenance of photocopy machines, and the efficient and effective completion of duplicating services. 

Major Duties and Responsibilities:   Manages all office services including mail and courier, duplicating, and office supplies. Includes the hiring, training, and supervision of work study students. Processes and monitors all office services expenditures.  Tracks individual office expenses for, and use of, supplies, postage, and photocopy services.  Monitors petty cash for individual shipping transactions and sale of packing supplies. Travels off campus to the post office and mail services business. Performs other job related duties as assigned. 

Expectations: To ensure that the office is promptly open and providing services during regular business hours. To maintain a customer‑service oriented office environment that provides services in a positive, timely, and cost efficient manner. To be diligent and creative in anticipating and solving problems, as well as in researching low‑cost alternatives for all services, at any given time.  To develop and maintain a productive working relationship with college staff, students and co‑workers. To be physically able to lift and move packages and supplies.

Supervision Received:  Director of Conference and Office Services.

Supervision Given:  Student Workers.

Compensation:  $20.86 per hour.

Status:  Full-time, 35 hours per week, contract position.

Knowledge and Skills: 

Experience:  Two years to five years of similar or related experience.

Education:  A two‑year college degree or completion of a specialized course of study at a business or trade school. 

Interpersonal Skills:  Courtesy, tact and diplomacy are essential elements of this job.  Work involves a great deal of contact with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining simple information, in a very clear manner.  Outside contacts include vendors, service providers, and sales and other representatives requiring ordinary courtesy in making requests for service and information.

Other Skills:  Familiarity with postage regulations and meters is required.  Comfort with basic office duplicating, binding, and other equipment is required.  Supervisory experience is necessary.  Organizational and management experience essential.  Excellent written, oral and interpersonal communications skills are necessary.  Proficiency in word‑processing and spreadsheet programs required (Microsoft Office preferred).

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

 

 

Job Title: Advancement Assistant Database Manager

Role:  The Advancement Assistant Database Manager (AADM) has college-wide responsibility in assisting with the day-to-day operation, maintenance, and user support of the college’s Advancement administrative data reporting software and the online social networking community for college constituencies.  The AADM must ensure the accuracy and efficiency of database operations. The AADM provides documentation and direct support and training to users of the college-wide Advancement applications.

The person in this position must maintain a working knowledge of the various administrative functions of the college and assist in overseeing user support for their data reporting needs, as well as directly providing necessary data reports (such as an Annual Donor Honor Roll). Other responsibilities include: maintaining and updating entries in the Advancement database Blackbaud Raiser’s Edge (RE) and web applications,  including Blackbaud NetCommunity (BBNC) to ensure data integrity; creating and testing BBNC online forms; writing, analyzing and enforcing policies and procedures; coordinating with ITS and other staff to establish connections between the Advancement database and other systems (on campus and otherwise); serving as troubleshooter and providing training and general support for RE and BBNC users.

The AADM reports to the Santa Fe campus Director of Advancement Services but also functions as part of the college-wide data management team.  The AADM must have strong communication, project management and interpersonal skills and be willing to learn new tasks, software and databases.

Major Duties and Responsibilities:  Assist Data Managers with providing system support for the college’s Advancement administrative data reporting systems to ensure data reporting functions are operating effectively and reliably. This responsibility includes, but is not limited to regularly assisting the Data Managers in monitoring application performance to identify areas in need of attention, and coordinating actions to maintain expected performance levels. Assist the Data Managers with coordinating and developing complex Advancement reports to streamline college‑wide administrative processes, data handling, and reporting needs. This includes assisting with gathering and evaluating customer development needs for Advancement data reporting, assist with designing, developing, testing and supporting report development efforts for users, implementing and integrating third party software and end‑user tools (e.g. Crystal report writers, BBNC, CX, Microsoft Office software). Assist with coordinating, and performing application, database, and report development efforts. Using and assisting to maintain an annual calendar of cyclical needs and events associated with the use of applications and data. Assist in working with developers of third‑party software applications, such as, Wealth Engine, to coordinate data migration to and from RE and BBNC. Assist the Data Managers with providing information, advice, and support to users of the Advancement data reporting systems. Assist the Data Managers with Blackbaud NetCommunity registration forms, email management, alumni community profiles and web pages for the college. Assist users with the effective use of database and web applications. Creating, acquiring, and maintaining user support documentation as needed. Assist user support staff with designing and arranging user training for new implementations, employee orientations, and the ongoing use of database and web applications. Help with providing policy, procedures and support including end‑user training and guides. Review and update new user requests, profile updates, and event registrations. Perform other duties as assigned.

Expectations:  Excellent problem solving, time management and organizational skills. Ability to work at a detailed level while maintaining an overall project perspective. Ability to build productive working relationships with people throughout the college-wide community. Ability to customize, maintain, and support advancement applications according to customer needs and design specifications. Ability to think strategically. Accomplish departmental goals, and identify and address problems and opportunities as they arise.

Supervision Received:  Director of Advancement Services

Supervision Given:  Student Workers

Compensation:  $37,389 per year

Status:  Contract, exempt, full-time, 35 hours per week

Knowledge and Skills:

Experience:  Two years to five years of similar or related experience. Experience in a higher education institution is preferred.

Education:  Bachelor’s degree. A concentration in Computer Science, Software Engineering, Information Systems, or Information Technology preferred.

Interpersonal Skills:  Courtesy, tact and diplomacy are essential elements of this job.  Work involves much personal contact with others inside and/or outside the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation.

Other Skills:  Strong application support background, a proven ability to work with system users, excellent problem solving skills. Experience with report writer tools (e.g. Raisers Edge, MS‑Access, MS‑Excel, Crystal Reports), other MS Windows applications is desired. Blackbaud NetCommunity experience is preferred. Experience with project management, operational planning, and user education programming preferred.

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER


 

Job Title:  Development Officer

Role:    Staff member responsible for assisting with the management and marketing of the college’s fund raising efforts, including the identification, cultivation, solicitation, and stewardship of donors.  Manages and executes the Fund for St. John’s College. Manages volunteers. Plans and manages special events.

Major Duties and Responsibilities:   Manages and executes the Fund for St. John’s College, the college’s annual fund. Collaborates with other college offices to meet goals.  Manages the Alumni Giving Council. Identifies, cultivates and solicits individuals capable of making a gift.  Maintains a portfolio of prospects. Plans, executes and manages special events, including the Sunsetter, Women’s Tea and Classics Weekends, targeted at cultivating and stewarding various constituents.  Performs other job related duties as assigned.

Expectations:  Increase gift revenue. Cultivate and secure new and recurring donors.  To heighten community and campus awareness regarding gift planning and programs. Be a role model to students on the campus.

Supervision Received:  Director of Development

Supervision Given:  None

Compensation:  $46,319 Annually

Status:  Exempt, full-time, 35 hours per week

Knowledge and Skills: 

Experience:  Three years to five years of similar or related experience.

Education:  A college degree.

Interpersonal Skills:  A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.

Other Skills:  Three to five years of experience in fundraising or related experience required; basic accounting, marketing, and communication preferred. Excellent written, oral and interpersonal communication skills are necessary. Computer proficiency and familiarity with word processing and database software is desired (Microsoft Office and Raiser’s Edge products preferred). 

To Apply:  Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

 

 

Job Title:  Account Technician I

Role:    To support the financial management of the college through the performance of general, office management tasks. This includes providing clerical and administrative support to the Controller, Coordinator of Student Accounts and other accounting staff on an as needed basis. The position requires a high degree of adaptability and the ability to manage and prioritize several tasks at once.

Major Duties and Responsibilities:   Assists the Coordinator of Student Accounts with account resolution and collection issues including preparation and mailing of collection correspondence and follow‑up with students and parents. Performs general office management duties, including directing walk in traffic, answering phones, mailing, printing, filing, and retrieving documents. 0020Contacts other departments and or outside parties to resolve common problems.  Performs other duties as assigned.

Expectations:  To perform required duties with a high degree of accuracy and in a timely fashion.  To be professional and courteous in all interactions while representing the Business Office. To assist others within and outside the department as needed.

Supervision Received:  Controller

Supervision Given:  None

Compensation:   $15.28 per hour 

Status:  Contract, non-exempt, full-time – 35 hours per week

Knowledge and Skills: 

Experience:  Six months to two years of similar or related experience.

Education:  (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in‑house training or apprenticeship program.

Interpersonal Skills:  Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information.

Other Skills:  Must possess a basic understanding of accounting principles. Must be able to operate general office equipment including 10‑key calculator, and must possess experience with PC spreadsheet and word processing software, including mail merge applications. 

Send resume, letter of intent, salary history and names, addresses and phone numbers of three professional references to santafe.jobs@sjc.edu.  Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER