Job Openings in Santa Fe

To apply for an open (non-faculty) position, please submit a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu. If you have questions, please contact the Human Resources Office at 505-984-6140.

Information for Faculty Applicants

Current Job Openings

(Updated September 19, 2019)

Assistant to the Dean’s Office and Assistant Dean

Reports To: Assistant to the Dean

Duties: To provide administrative support to staff, enabling them to focus on core responsibilities of their jobs. Provides confidential administrative support in the Dean’s Office for faculty, students and staff. Prepares and types various correspondence, minutes, documents, schedules and forms to support the team. Edits written communications from word processing documents; updates catalog and website information pertaining to the Dean’s Office. Coordinates special projects and meetings, and makes appointments and travel arrangements when necessary. Receives and ascertains the needs of those entering the Dean’s Office and of telephone inquiries. Helps to execute the Dean’s Lecture Series including travel arrangements and honorarium requests. Maintains the faculty applicant data base and is responsible for needed correspondence with faculty applicants. Supervises the publication of the college’s weekly events calendar. Supports the office in maintaining accurate historical records in an organized manner. Performs other duties as needed or assigned. Administers online attendance system, including removing withdrawn students; adjusting absences for seniors, JF&’s, and students with absence probation; generating exceeds absences letters for assistant dean to sign. Meets weekly with assistant dean to discuss calendar and priorities. Assists with the algebra exam process. To provide timely, accurate, professional administrative support. To keep relevant information confidential. To maintain a professional work environment and businesslike appearance.

Two years to five years of similar or related experience. (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in-house training or apprenticeship program. Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information. Excellent organizational and editing skills; typing skills at or above the 75th percentile in speed and 90th percentile in accuracy; proficiency with Microsoft Office, including Excel, Access, Outlook and Word.

This is a 20 hour/week, part-time position that is eligible for benefits.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Maintenance I

Reports To: Maintenance Supervisor

Duties: This position provides electrical maintenance to the campus grounds and buildings. Will also assist with all general maintenance as assigned by the director. Performs daily electrical maintenance of all buildings; maintenance and repair of electrical distribution equipment, interior and exterior lighting, power outlets, electrical appliances, and heating and air conditioning equipment. Will also install electrical circuits and new appliances. General maintenance duties will include moving furniture, boxes, etc., setting up for and/or working special events, building checks over holidays when buildings are unoccupied, and on-call duty. Will perform routine preventative maintenance (greasing equipment, oiling motors, changing belts, changing air filters, changing light bulbs, etc.). Attends training sessions required by the supervisor. Performs other job related duties as assigned. Responsible for the maintenance, repair and installation of communication equipment including telephone and data communications. To keep abreast of all the electrical needs of the university as it grows in technology. To be able to respond to on-call emergencies by having a basic skill of all trades. To be able to work together in a team effort in regards to special tasks or events.

Two years to five years of similar or related experience. (1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in-house training or apprenticeship program. Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information. Two years of experience in the electrical field required; general maintenance experience is desired. Excellent written, oral and interpersonal communication skills are necessary. Must be able to work in all weather conditions and withstand extreme hot and cold working conditions, loud noise environments; lift 100 pounds; walk and/or stand for long periods of time, and climb, stoop, kneel, crouch and crawl. Working in the boiler room requires being exposed to non-weather wet, humid conditions and extreme heat; working inside freezers requires being exposed to extreme non-weather cold. Position also requires work in high, precarious places, exposure to noxious odors, loud noises, and electrical shock. On-call duty on a rotation basis approximately one weekend every month. Working special events (graduation, homecoming, etc.,) is required, and 2nd shift as requested. May be required/requested to travel to off-campus sites as needed.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Custodian I

Reports To: Custodial Supervisor

Duties: To clean assigned campus buildings and their contents using specified products and equipment and replenish supplies as needed. To include set-up for conferences and special events. Cleans campus buildings (entrances, hallways, classrooms, restrooms, laboratories, offices, floors and windows) and their contents (desks, chairs, tables, chalkboards, window blinds, carpet, mats, etc.) in an assigned area. Uses specific cleaning products and a variety of cleaning equipment (brooms, mops, vacuums, etc.) in order to maintain a neat and clean environment. Helps with the set-up (moving tables, chairs, etc.) for small events or for larger events as assigned by supervisor. Performs custodial work as described above in locations other than assigned areas in order to provide coverage in emergencies or when other workers are absent as assigned by supervisor.

Removes all trash from building (assigned area) on a daily basis. Responsible for maintaining equipment or seeing that any equipment problems are reported to immediate supervisor. Uses care in the operation of equipment so that equipment is operated safely and not damaged. Checks doors and windows to make sure they are locked at the end of every shift to ensure building security. Helps with snow duties and works overtime if needed to include weekends. Performs other job related duties as assigned. To work as a team and cohesive unit on assigned projects and tasks. To be adaptable and flexible about performing services in several buildings and areas, and not just in one building only. To understand the responsibilities of being role models to students on the campus.

Six months to two years of similar or related experience. A high school education or GED. Normal courtesy in dealing with others is required. Work involves minimal contacts, usually within the department. Contact usually involving routine, non-sensitive issues. External contacts are limited to incidental contacts with visitors, or no contact. Two years custodial or related experience desired. Excellent oral and interpersonal communication skills are necessary. Occasional overtime and/or weekend hours may be requested. Must be able to communicate in English.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Director of Buildings and Grounds

Reports To: College-wide Financial Officer

Duties: To ensure the college’s building systems and equipment are functioning properly, and are maintained in excellent condition. Provides leadership, orients, trains, schedules and evaluates maintenance, landscaping and custodial supervisors and staff. Monitors and ensures contractor compliance for university contracts including but not limited to: landscape, custodial, HVAC, carpet, elevator and snow removal. Works with consultants and staff to clarify user needs, develop specifications and budget for minor campus remodels and utilities upgrades. Enforces and educates B&G staff and campus on all OSHA, State and Federal worker safety laws and codes. Ensures adequate inventory of maintenance products used in all buildings. Develops, recommends and adheres to annual facilities budget and special projects. Serves as campus representative on all construction and other related projects as directed by the CWFO, as well on assigned campus committees. Perform duties as chair of safety committee, member of emergency response committee and member of commencement committee. Communicates with managers regarding needed maintenance and repair of facilities; schedules visits with managers to performed scheduled maintenance and repair. Oversee campus natural gas pipeline safety program, including pipeline instructions, upkeep of all state required operator qualification for maintenance staff. Emergency response coordination for all campus gas emergencies. Annually updates reports such as campus deferred maintenance report, BVG reports, etc. Performs other duties as needed or assigned.

Seven years to ten years similar or related experience required. Requires a college degree. A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others. Excellent communication skills required.

To Apply: Send a resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu.

Psychotherapist

Reports To: Executive Director of Campus Health and Wellness

Duties: This position provides professional psychological assessment and direct counseling psychotherapy to students. Provides brief and limited long term individual, couple, and group counseling and psychotherapy to students; conducts intake evaluations; crisis evaluations and provides crisis intervention; and providing outreach and consultation to the college community. Conducts sound clinical assessments that inform professional practice with students. Develops and conducts psychotherapy & psycho educational groups and/or workshops/outreach on relevant mental health topics as it serves the needs of the college community. Provides appropriate and timely referrals in additional therapeutic services are needed and/or requested. Participates in clinical consultation with relevant Student Health & Wellness staff and contracted psychiatrists/psychologists. Participates in the training and advisement of student Resident Assistants through the office of Residential Life. Participates in relevant college committees and events. Maintains professional documentation that complies with confidentiality and ethical practice requirements.

Five to ten years of professional clinical counseling experience. A master’s degree in psychology, counseling or social work and licensed to practice in the State of New Mexico. Extreme adherence to confidentiality and ethical therapeutic communication is required. Clear written and spoken communication skills are required. One year of direct service experience in a university/college counseling center preferred. Computer proficiency required (MS Office products preferred). Excellent written, oral and interpersonal communication skills are necessary. Ability to maintain confidential information in a professional manner is required. Familiarity with word processing and database software desired.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Health Center Clinician Level I

The college will accommodate flexible working hours for interested applicants.

Reports To: Executive Director of Campus Health and Wellness

Duties: To provide primary medical care to students within the professional scope of practice, to administratively supervise the Student Health Center Office Manager, and to be responsible for all administrative duties within the Student Health Office. Within scope of practice, provides primary medical care to students, including evaluation, diagnosis, prescribing of medications, treatment and management of general medical problems, maintains patient records in accordance with practice guidelines. Provides patient education, consults with the Executive Director of Campus Health and Wellness, Mental Health Counselors, Student Life staff, parents and appropriate constituents about health and medical issues of students. Establishes and monitors the policies, procedures and scope of care provided by the SHC and SHC staff; and monitors practice and quality of medical procedures and SHC operations to ensure compliance with state, federal and professional standards; establishes and monitors contracts with and services provided by contact providers, medical supply companies, laboratories, and pharmaceutical companies. Directly communicates with students for scheduling of appointments, health counseling, and insurance questions per phone, email and in person. Performs in-house laboratory tests and prepares laboratory specimens. Assesses and refers patients to appropriate care providers as deemed medically prudent. Leads in the development and maintenance of health and wellness programs and outreach to the campus community. Participates in college projects and committees, undertakes professional development, and performs other job related duties as assigned.

Five or more years of experience in primary care, including patient education. Experience developing and implementing a variety of programs and outreach services that are preventative and relate to a holistic model of wellness education. Experience in medical clinic management. 1) If a mid-level provider, the position requires a Master’s Degree, national board certification as a Certified Nurse Practitioner or Physician Assistant (PA) in family or adult practice, a license to practice in the state of New Mexico, a valid prescribing permit from the New Mexico Board of Pharmacy, and a DEA registration certificate. 2) If a physician provider, the position requires an MD or DO degree, national board certification in Family Medicine, Internal Medicine, or Adolescent Medicine, a license to practice in the state of New Mexico, a valid prescribing permit from the New Mexico Board of Pharmacy, and a DEA registration certificate. Well-developed written and oral communication skills, staff supervisory skills, understanding of and appreciation for student affairs/residential life issues, experience in written and electronic forms of medical data collection and management, commitment to liberal arts education. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating others. Requires manual and finger dexterity. Work performed primarily in an outpatient clinical office setting. There will be exposure to communicable diseases and blood and body fluids, CRTs and/or VDTs. Some heavy lifting may be required. Requires working under stressful conditions.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Director of Special Events, Scheduling, and Conferences

Reports To: Treasurer

Duties: The Director of Conference Services and Events Management will oversee the Special Events, Scheduling, and Conferences department and guide the implementation of the overall events strategy, working closely with department heads and relevant stakeholders throughout the planning process (annual and ad hoc), and during the execution of the various college-sponsored events. The Director is charged with primary logistical oversight of the college’s and outside group’s events while providing a high level of professional service and support to the other offices and the public. Strategically partners with college leaders to ensure that internal events and external conferences are aligned with the college’s priorities. Build structures and processes that consistently set SJC up for success in hosting and managing events. Provides logistical support and guidance for internal college events in consultation with program leaders and department heads. Some of these events can be very complex and multifaceted. Manages all aspects of the scheduling and operation of renting space and providing services to outside conference groups. Coordination with Buildings & Grounds regarding the cleaning and maintenance of rented facilities. This includes the summer conference season and the facilitation of use of meeting space by non-profit organizations throughout the year. Provides supervision to Scheduling Manager and student assistants. Supervises use of the scheduling program. Creates and updates scheduling policies, events policies, and facility-use guidelines, and informs the college community about such policies. Cultivates an exceptional customer service culture across the college for all events; builds strategic partnerships with key constituency groups. Creates and maintains an event planning checklist which includes items such as timeline, budgeting, catering, parking, security support, volunteer support, communication and marketing, etc. Develops a plan that identifies and details revenue from internal and external sources. Performs other job related duties as assigned. Demonstrated ability to plan, execute, and support strategic events. Evidence of innovative leadership in planning and implementation, people management and development, and relationship building with a wide variety of constituencies. Maintain a customer-service oriented office environment that provides services to the college community, as well as to conference groups and the public, in a positive, timely, and cost efficient manner, while upholding the integrity of the college. Must be diligent and creative in anticipating and solving problems. Provide accurate accounting for and tracking of conference contracts and invoices and to help manage event budgets in consultation with the department leaders.

Requirements: Three years college management experience or six years hospitality experience. Experience managing various projects simultaneously; billing and accounting procedures; contract development and management; and information systems required. BA or BS degree. Courtesy, tact and diplomacy are essential elements of this job. Work involves a great deal of contact with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining simple information, as well as complicated information regarding contracts and processes, all in a very clear manner. Outside contacts include vendors, service providers, and sales and other representatives requiring ordinary courtesy in making requests for service and information. Outside contacts also include clients requiring an extreme level of courtesy in gathering information and coordinating conference plans, and may require the ability to influence and/or sell ideas or services to others. Work often involves motivating others. Organizational and management experience essential. Supervisory experience is necessary. Excellent written, oral and interpersonal communications skills are necessary. Proficiency in word-processing and spreadsheet programs required (Microsoft Office preferred). Knowledge of scheduling programs and database management programs required. Ability to see situations in their entirety and translate that view into individual tasks is essential. Experience in college administration and/or hospitality are desirable.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Assistant Director of Admissions Operations

Reports To: Director of Admissions Operations

Duties: Working with the Director of Admissions Operations, the Assistant Director of Admissions Operations will join a team dedicated to harnessing data for the recruitment, selection, and enrollment of new students. Working closely with leadership on both campuses, this role will support all recruitment efforts in processing applications, managing travel and events internally, creating and maintaining forms, data entry, and all CRM activities within Slate to ensure effective communication and aid in increasing enrollment. Managing the Slate CRM and other databases under the supervision of the Director of Admissions Operations. Creating admissions reports and analyzing data for strategic recruitment purposes. Overseeing and implementing data entry. Maintaining application management systems. Training staff on admissions systems. Ensuring data quality standards and implementing best practices. Training staff on admission systems. Other duties as assigned. To be able to execute detailed processing of admissions data. To conduct oneself in a professional manner. To meet deadlines and goals as set by the Director. To have excellent communication skills (written and spoken). To have and understanding and appreciation for the St. John’s College academic program, as well as the aims of liberal education. To have experience with project/program management. To contribute to the formation of an effective admissions team.

Two years to five years of similar or related experience. A college degree. A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others. Ability to get things done in a collaborative environment which includes two campuses and admissions programs on each campus. Coordinate and blend their promotional efforts. Must be organized and computer literate, including MS Office and data management tools. Experience with CRM systems strongly preferred. Excellent written, oral and interpersonal communication skills are necessary. Able to hold confidential information in a professional manner.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Admissions Assistant

Reports To: Director of Admissions

Duties: The Admissions Assistant will support Admissions as the primary receptionist for the office, greeting the public at the door and answering phone calls. This role also greets and assists visitors for the Financial Aid and Treasurer offices. This position will assist in the coordination of work study students and campus tour guides. Additionally, this position assists with daily operations of the office including maintenance of calendars, and assisting in the inventory maintenance of promotional materials and office supplies. Additional responsibilities will include the internal coordination of special recruitment projects, including the Southwest Scholars Partnership program. Answer office phones and greet the public. Perform related tasks as assigned. Management of Admissions special recruitment projects. Assisting in inventory management and coordination of work study and campus tour guides. To be reliable and hard-working. To be friendly and capable of greeting the public with outstanding customer service. To be detail oriented and highly organized, even in a high traffic area. To admit when you lack essential information. To have strong time-management skills. To understand the needs of others and help accomplish office-wide goals.

Two years relevant office experience required, especially in a college or university environment. BA/BS degree preferred. Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring exceptional courtesy in providing assistance and information. Must possess basic clerical skills and computer proficiency, including Microsoft Office, Outlook, and Excel. Experience working with a CRM system preferred. Excellent written, oral, and interpersonal communication skills are necessary. Ability to maintain confidential information in a professional manner is required. Long periods of sitting at a desk; ability to lift 20 lbs. High traffic busy office environment.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Content Writer and Editor

Reports To: Senior Writer and Editor

Duties: Scouts out, interviews, writes, edits and organizes college-specific content aimed at prospective students the St. John’s alumni community: articles, web copy, social media copy, brochures, etc. Organizes, curates, shoots, and utilizes photography and other visual content to amplify storytelling. Manages local press requests and pitches local press stories through the writing and sharing of press releases. Works within a team to develop and deliver quality, on-deadline content that authentically represents the Santa Fe campus of St. John’s College. Performs researching, interviewing, writing, editing, and proofing tasks for both web and print, and on projects that will benefit St. John’s, Santa Fe’s most strategic communications initiatives and departments (Admissions, Development, Alumni Relations, and community events including Summer Classics and Music on the Hill). Develops, schedules, curates and manages content assets including photography and videography. Produces photo and video shoots as requested; takes photos as needed for stories; curates and then uploads/manages photos and videos using our content asset management system ImageRelay. Manages local press requests, including the writing and distribution of local and regional media releases. Updates local and regional media contact lists. Maintains local news archives. Serves as communications liaison to campus committees when needed; trains and supervises work-study students when needed; performs other duties as assigned.

Requires two years to five years of similar or related experience. B.A. in English, Journalism, Theater, Creative Writing, Media, Communications, or Liberal Arts required. The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust. Obtaining cooperation (internally and/or externally) is an important part of the job and a high level of interpersonal skills is critical to the success of this position. Work frequently involves contacts requiring considerable discussion of problems material presentations, and resolving issues impacting departments or divisions. Excellent organizational abilities and written, oral, problem-solving and interpersonal communication skills are necessary. Demonstrated ability to work as a team member and independently. Excellent time-management skills, including the ability to meet multiple deadlines and perform under deadline pressure. Proficiency in Microsoft Office and the ability to quickly learn web-based software programs. Experience with Adobe Photoshop or other digital and graphic image software desired but not required. General knowledge of print and digital publication practices. Evening and weekend hours occasionally required. A rich familiarity with St. John’s College and its mission is strongly preferred.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Painter

Reports To: Maintenance Supervisor

Duties: This position exercises overall responsibility for inspecting, and implementing of preventative painting for the campus and other assigned facilities, to include prepare, patch, finish, and maintain all surfaces (wood, plaster, drywall, steel, concrete, etc.) by recognized procedures and techniques of the painting trade. Performs all painting duties for all surface on campus. This includes applying coats of paint, varnish, stain, enamel, or lacquer to decorate and protect interior or exterior surfaces. Erects scaffolding or sets up ladder, and runs lift at times to perform painting task above ground level. When required, operates power tools and motorized equipment to perform painting task. Inspects work site to determine procedure, material, and equipment needed to complete assignment as professionally and quickly as possible and to minimize hindrance to ongoing operations. When necessary, supervises temporary crews at certain times of the year (contract laborers, student crew). During winter months will assist with snow removal on campus and campus properties. Performs other maintenance and job related duties as assigned. Must be able to determine when painting is needed around campus. Keep up to date on techniques and safety issues. Must be able to work as part of a team to achieve campus goals.

Five years to ten years of similar or related experience. A high school education or GED. Work normally involves contacts with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (visitors or vendors) requiring ordinary courtesy in providing assistance and information. Some general maintenance experience is desired, interpersonal communication skills are necessary. Working special events may be required/requested (graduation, homecoming, etc.) May be required/requested to travel off-campus to other work sites as needed. Must be able to lift 50 pounds. Must be able to walk and stand for long periods of time. Must be able to climb, stoop, kneel, and crouch. Must be able to work in all weather conditions and withstand cold and hot working conditions. Work will occasionally be done in loud noise environments.

To Apply: Send a resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu.

Senior Accountant II

Reports To: Director of Finance

Office: Advancement

Duties: Assists in developing, implementing and maintaining modern accounting tools, technology and processes. Researches and develops the banking and accounting system capabilities and recommends usage of modules or processes that improve efficiency, effectiveness and accuracy of financial information. Implements and monitors policies and procedures relating to the various accounting and reporting functions. Maintains accounting records and reports, insuring they are in compliance with generally accepted accounting principles and the college’s accounting practices. Reviews accounting processes to ensure complete, accurate and timely completion of financial and accounting records. Assists in preparation of financial reports and in review of budget performance. Manages the maintenance of accounting ledgers and subsidiary ledgers, specifically the accounts receivable accounts and subsidiary ledgers. Interprets and analyzes financial operations and transactions to ensure complete, accurate and timely completion of financial and accounting records. Analyzes current operations and assists in the development and implementation of ERP modules and banking technology that streamline financial services. Prepares or reviews various reconciliations as assigned for all funds. Records and reconciles investment activity monthly. Performs monthly bank reconciliations. Assists with yearly, quarterly or monthly close out of funds in the accounting system. Prepares recurring month-end and periodic journal entries, in order to adjust general ledger accounts and reconciles various general ledger accounts. Responsible for monthly reconciliations of all bank accounts, including preparation and posting of adjusting journal entries. Assists in the preparation and execution of payroll processes. Assists with budget preparation and review. Assists in the preparation of the college’s financial statements. Interfaces and coordinates with the college’s external auditors. Assists with the preparation of the 1098, 1098-T, 1099, 990, and 990-T forms. Assists with special projects. Serves as a backup to other Business Office functions. Performs other duties as assigned.

Minimum of five years of similar or related experience. An accounting background in a higher education environment preferred. A Bachelor’s Degree in accounting, business, or finance is required. Must be able to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust. Obtaining cooperation (internally and/or externally) is an important part of the job and a high level of interpersonal skills is critical to the success of this position. Work frequently involves contacts requiring considerable discussion of problems, material presentations, and resolving issues impacting departments or divisions. Must be familiar with automated data processing systems including PC software programs and mainframe systems. Must have excellent Excel spreadsheet skills and the formulation and use of complex formulas.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Administrative Assistant to the Executive Director of Campus Health & Wellness

Reports To: Executive Director of Campus Health & Wellness

Duties: Assembles documents and correspondence as assigned by the Executive Director. Assists with the screening, prioritizing, and discerning the nature of calls and/or visitors to Executive Director. Will route incoming calls to appropriate personnel and disseminate general information as required. Provides word processing, filing, computer and organizational support tasks for the Executive Director and occasionally the office of Student Life. Provides phone coverage during the lunch hour. Handles confidential information. Assists with and may take lead role on projects assigned, including scheduling; room reservations; record keeping; billing, catering requests, collecting RSVP’s, special event needs, and tracking invoices; research and data collection; preparing correspondence; gathering and distributing information; and contacting by email and telephone members of the college community, friends of the college, and the general public. Manages and trains student employees to perform duties as needed or assigned. Assists student clubs with campus-wide communication of events. Helps in day-to-day meeting preparation. Collects and prepares information for use in discussions and meetings. Prepares or assists in the preparation of assigned reports, documents and correspondence for the Executive Director and other members of the Student Life team. Performs other duties as needed or assigned.

Must be able to provide administrative support to the Executive Director of Campus Health and Wellness with a minimum amount of supervision. Requires a professional manner, ability to maintain confidentiality and the ability to set priorities. Must be able to work on multiple projects, meet specific deadlines and handle a high volume of administrative tasks. It requires three years of office experience, one of which must have been as an administrative assistant. Additional administrative experience, especially in an educational setting preferred. Requires a Bachelor’s degree. Must maintain high professional standards and an attitude of customer service. Strong verbal and written communication skills, interpersonal and organization skills. Skilled in event planning and promotion. Knowledge of FERPA regulations. Must be able to handle multiple tasks simultaneously and meet deadlines when necessary. Must have a valid driver’s license.

Status: Part-time, non-exempt position at 17.5 hours per week.

To Apply: Send resume, letter of intent, and a list of professional references to santafe.jobs(at)sjc.edu. Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.