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To apply for an open (non-faculty) position, please submit a cover letter and resume to santafe.jobs(at)sjc.edu. If you have questions, please contact the Human Resources Office at 505-984-6140.
Information for Faculty Applicants
(Updated January 16, 2018)
Enjoy spending your time on a variety of assignments, using and growing your many skills? Looking for a mission-driven organization where you can be part of a team? St. John’s College, a community of learning, is seeking a Development Coordinator to support Community Programs and the Development and Alumni Relations VP on the Santa Fe campus. This position provides quality administrative and program support while taking ownership of specified activities and projects, such as managing key constituents of our premier Music on the Hill event and Summer Classics program. The Development Coordinator serves as the division champion for our Microsoft 365 document management platform, administrates budget and invoicing processes, and handles a wide range of office duties with confidentiality, timeliness, and attention to detail. Successful candidates for this position will be fluent in Outlook, proficient in preparing reports and correspondence, and able to demonstrate teamwork and a commitment to departmental outcomes and college success.
St. John’s College provides highly competitive benefits. Salary for the Development Coordinator position is commensurate with education and experience. To apply, send your resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu. Resume packets will be accepted until interviews begin.
Reports To: Chief Financial Officer/Treasurer
Duties: This position manages and is responsible for coordinating accounting, budgeting, auditing and other financial functions of the college. This senior level departmental position is responsible for the use and accuracy of financial systems, the implementation of cash flow and investment policies, and the supervision of the Business Office staff. Oversees complex computerized financial records to ensure accounting tasks are performed in an accurate and timely manner and that generally accepted accounting practices are followed. Responsible for timely and efficient maintenance of all accounts in the general ledger to enable the monthly and annual closing of the books. Responsible for review of weekly cash flow report and weekly monitoring of cash receipts and accounts payable activity; coordinates internal and external audits; prepares audit work papers. Develops internal documentation and coordinates the completion of life income tax returns with external accounting firm. Responsible for review of quarterly reconciliations of all investment accounts. Responsible for maintenance of the investment unitization software. Monthly monitoring and review of the reconciliations of all bank accounts. Reviews, prepares, and assures posting of all general ledger entries with respect to accounts receivable, accounts payable, payroll, cash receipts, cash disbursements, fund transfers, investments and all matters related to the completion of books of record on a monthly basis. Prepares or coordinates preparation of operation and special budgets; prepares cost projections, analyses and interpretation of statistics, financial data, and management planning data for predicting resource needs and developing long range plans. Maintains proper accounting and records of operational and special budgets, utilizing a computerized system; designs and implements new procedures or computer systems as needed. Manages and controls expenditures in accordance with budgeted amounts; reviews and authorizes purchase of supplies, services and equipment within limits set by the Treasurer. Researches, analyzes and makes recommendation in consideration of resource needs for staff, capital equipment/improvements, supplies and services considering budget limitations. Coordinates the computation of the donor payouts on the Charitable Remainder Unitrust accounts. Ensures compliance with reporting requirements for institutional, state, federal, and other entities. Assists in the preparation of the annual tax form 990. Prepares consolidated financial statement for College Fund, Santa Fe and College-wide. Performs other related duties as assigned. Advises staff on financial, technical and operational matters. To produce all management reports within prescribed time frames and with a high degree of accuracy. Responds to requests for information or issues regarding operations of the Business Office. Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures set forth by the College or outside governing agencies. Assists Annapolis Business Office, as needed.
Status: Exempt, full-time position at 35 hours per week.
Compensation: Minimum annual salary is $73,807 plus benefits.
Qualifications: Seven to ten years of similar or related experience. An accounting background in a higher education environment preferred. A Bachelor’s Degree in accounting, business, or finance. Master’s Degree preferred. A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others. Must be familiar with automated data processing systems including PC software programs and mainframe systems. Must have excellent excel spreadsheet skills and the formulation and use of complex formulas.
To Apply: Send resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu. Resume packets will be accepted until interviews begin.
Reports To: Director of Admissions
Duties: The Admissions Counselor supports the efforts of the Admissions Office by managing an assigned territory, implementing recruitment strategies, communicating with student prospects, building relationships with high schools, managing inquiries and applications, and supervising the tasks of student workers.
Review, assess, and implement recruitment strategies for a specific territory that include statistical analysis and plans to achieve both short-term and long-term recruitment goals. In conjunction with the overall recruitment strategy, organize and independently conduct 4-6 weeks of regional travel. Arrange and conduct student interviews, meetings with alumni, and school visits. Serve as primary contact for prospective students, parents, counselors, and teachers; effectively manage the student application process. Perform administrative core functions to document work and maintain records in a timely manner. Articulate effectively the goals of liberal education and the St. John’;s program in particular. Be conversant on federal and institutional financial aid policies and procedures; promote the merit aid program at St. John’s. Read and evaluate applications to the college. Collaborate and coordinate with admissions colleagues in Annapolis and in Santa Fe. Work with Operations team to craft and deploy a communication flow for the Santa Fe campus. Perform related duties when necessary. To travel a minimum of 4-6 weeks per year. Must maintain a valid driver’s license. To conduct oneself in a professional manner. To meet deadlines and goals as set by the Director. To have exceptionally strong communication skills. To have an understanding and appreciation for the St. John’s College academic program, as well as the aims of liberal education.
Compensation: Minimum annual salary is $36,927 plus benefits.
Qualifications: Six months to two years of similar or related experience. Bachelor’s degree required. St. John’s or other liberal arts college graduate preferred. The Admissions Counselor must have extremely strong communication and interpersonal skills as well as the ability to speak clearly and with confidence in public situations. The Counselor must be comfortable and skilled at interacting with a wide range of people. The Counselor must be collaborative and possess mature judgment. The Counselor must have strong organizational skills, the ability to manage several projects simultaneously, and be capable of overseeing the work of student workers. The position requires proficiency and expediency in Microsoft Office applications and a willingness to learn admissions databases, the ability to travel independently for up to eight weeks, and some night and weekend work.
Reports To: Vice President for Development & Alumni Relations in Annapolis
Duties: The Director of Major and Planned Gifts is responsible for identifying, qualifying, cultivating, and soliciting donors in support of St. John’s College. The Director is responsible for collaborating with senior college leaders including the Presidents, Vice Presidents, directors, tutors, board members, volunteers and others to recommend and implement strategies to secure philanthropic contributions from top prospects college-wide. The mission of the major and planned giving team is the creation of a vibrant culture of philanthropy at St. John’s College resulting in increased levels of major and planned giving support.
The Director of Major and Planned Gifts is responsible for fostering relationships on behalf of the college, discerning the philanthropic priorities of individual donors and aligning them with the priorities and needs of the college in order to increase current use, endowment, and planned gifts. The Director is responsible for creating and maintaining a robust portfolio of prospects at the major and principal gifts levels, moving them purposefully toward philanthropic support of the college. The portfolio for this position focuses on key regions west of the Mississippi, with a particular emphasis on New Mexico, California, Texas, and Colorado. Partnering closely with alumni relations colleagues, the Director also helps to build strong regional networks that support the college through philanthropy and volunteer efforts. The Director is also responsible for contributing to the creation of a robust planned giving program through direct fundraising and program-building efforts.
Proactively manage a major and principal gift prospect portfolio, including: completion of the moves management process for each assigned prospect, as well as ongoing replenishment of the portfolio in consultation with Advancement services and senior development leadership. Ability to execute and demonstrate moves management best practice including: the qualification, cultivation, and solicitation of prospects as well as closing and stewarding of major, principal and planned gifts. Development of regional efforts including a pipeline of donors in assigned regions through cultivation and solicitation activities in partnership with the alumni relations activities. Contribute to a robust planned giving program through donor cultivation efforts as well as specific areas of responsibly in program planning and implementation. Contribute actively and on a regular basis to strategy discussions and stewardship planning for top prospects college-wide. Update moves management activities in Raiser’s Edge database on a regular and timely basis. Annual strategic planning and tactical execution of steps to increase philanthropy to St. John’s College. Contribute actively to strategy discussions for all other areas of development and alumni relations to strengthen the friend-raising and fund-raising culture of St. John’s College. Performs other job related duties as assigned.
Set and meet or exceed annual fundraising goals. Evidence of pipeline building and completion of the moves management cycle for assigned prospects. Average of 12-14 donor visits per month. Accuracy and currency with Raiser’s Edge data management. Demonstrated success in collaborating with staff, volunteers and officers of the college.
Compensation: Minimum annual salary is $64,355 plus benefits.
Qualifications: Minimum of five years of progressive experience in direct personal solicitation of individuals at the major gift level. Bachelor’s degree required. Master’s degree preferred. Ability both to work independently and to collaborate effectively in a complex, matrix-managed team structure. Ability to work with the college’s highest-level donors, including board members, alumni, parents, volunteers and friends. Skill in translating college needs and priorities into appealing giving opportunities for donors. Superior judgment, advanced oral and written communication skills, confidentiality, highly developed interpersonal skills, and integrity are fundamental requirements for this role. Understanding of St. John’s College and its strategic needs. Familiarity with major gift and planned giving best practices, including an understanding of basic financial planning and tax implications for philanthropy.
St. John’s College seeks a college-wide Director of Advancement Services to manage the Advancement Services operation from its beautiful Santa Fe (New Mexico) campus as part of the Annapolis/Santa Fe Development and Alumni Relations Division. The Division is strongly committed to serving the academic mission of the college, creating a culture of philanthropy in the SJC community, and pursuing industry best practices in its work. The Division is currently beginning a capital campaign.
Reporting to the Santa Fe Vice President and collaborating closely with the VP/Campaign Director in Annapolis, the Director will provide leadership, direction, and coordination to strengthen and expand the services provided by Advancement Services. The Director will strategically align available resources to reach campaign goals and ensure operational models are best in class. The Director will build and steward strong relationships with senior management, division staff, and key partners in other departments, particularly the Business Office. The Director will advise the Vice President regarding technology applications, management tools for individual and team performance, and training needs of the Division. The Director will manage a permanent staff of four, including two gift processors and two programmers, as well as contract, temporary and student employees.
The right candidate will have:
Compensation: Minimum annual salary is $64,354 plus benefits.
Reports To: Assistant Dean
Duties: The Director of Public Safety oversees and coordinates safety and security services to the St. John’s campus community and ensures appropriate function of both Security and Switchboard departments. Implements and maintains good communications between security, switchboard and the community. Oversees budget and budgetary planning for the security and switchboard departments. Monitors campus safety conditions, mandates safety conditions for all campus buildings. Develops and implements campus crime prevention and safety programs. Creates, maintains, revises, and enforces college safety and security policies; including escalation, investigation, and resolution of violations/events. Responds to and/or coordinates response to life threatening and non-life threatening emergencies or critical incidents. Maintains all necessary records for, compilation and submission of annual Clery report to U.S. Department of Education. Establish, coordinate, and maintain community policing system using contract security. Respond to life threatening and non-life threatening emergencies and critical events, determine whether outside agencies such as police or EMS should be involved. Meet with community members and groups to address all safety and security concerns as needed. Create, maintain, and revise policies in coordination with officers of the college. Create and promulgate community related safety communications. Coordinate and oversee security for college events, large and small, perform crowd control and emergency response duties as appropriate. Required to be available on-call 24 hours per day. Supervise all security and switchboard staff. Oversee and coordinate all staffing issues, set daily task lists and post orders. Coordinate training, performance evaluations, and benchmarking. Perform all duties related to scheduling, maintaining employee leave records and timesheets. Create and maintain employee safety trainings and qualifications. Coordinate monthly departmental refresher trainings. Program oversight and data entry for traffic tickets and parking permits and associated fees/fines to student bursar accounts. Set and maintain standards of professionalism for group. Perform risk assessment, mitigations coordination, and planning. This includes emergency response planning and standard protocol planning. Coordinate community awareness trainings. Maintain interagency coordination with SFPD and other local agencies. Generate reports, perform record keeping and documentation. Compilation and filing of annual Clery report with Department of Education. Maintain security records database. Maintain, review, and revise campus emergency and evacuation plans. Prepare and oversee departmental budgets and budgetary planning. Oversee and coordinate changes to security contract in coordination with officers of the college. Serve on committees, attend meetings and college functions. Perform duties as chair of safety committee, member of emergency response committee and member of commencement committee. Perform and coordinate emergency, alarm, and complaint response and resolution on daily basis. Certify applicants to drive campus vehicles, maintain up-to-date approved drives database for all drivers insured by the college. Performs other job related duties as assigned. Maintain a good working knowledge of the federal, state, and local law enforcement codes and all college policies. Ability to perform all record keeping of statistics and filings to U.S. Department of Education and other agencies. Ability to effectively manage all safety and security situations with tact and diplomacy. Ability to effectively supervise and coordinate schedules and task lists for both college and contract employees. Ensure performance reviews completed within 2 weeks of due date. Note observations of employee performance into an appropriate reporting tool, as well as give and receive feedback as needed. Must be able to be on-call 24 hours a day, 7 days a week. Work involves extensive personal contact with others and can be of a personal or confidential nature. Work may involve motivating or influencing others on matters critical to safety. Must have the ability to foster and maintain relationships with internal and external constituents. The position may require the ability to direct others in difficult or dangerous situations. Familiarity with Microsoft Office products preferred. Excellent written, oral, and interpersonal communication skills are necessary. Work hours are normally 40 hours per week; 24 hours on-call as requested. Some weekends/holidays possible. Working special events (graduation, homecoming, etc.) required.
Compensation: Minimum annual salary is $56,893 plus benefits.
Qualifications: Five years to ten years of experience in the field of Safety and Security or related field. A Bachelor’s degree. A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.
It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.