To apply for an open (non-faculty) position, please submit a cover letter and resume to santafe.jobs@sjc.edu. If you have questions, please contact the Human Resources Office at 505-984-6140.
Information for Faculty Applicants
(Updated June 8, 2017)
Reports To: Dean
Duties: Design and lead an office at St. John’s College that assists students and alumni in their search for meaningful and fulfilling lives and work. The director will lead an office that is visionary in its approach to preparation for life beyond college, pioneering in the development of an administrative function that reflects the efficacy and ethos of the College’s one-of-a-kind academic program, and dedicated to the hands-on work required to help students and alumni navigate opportunity. The director will be a strategic leader who will work to build consensus. The director will demonstrate keen awareness of trends affecting post-graduate opportunities, deep understanding of how to work within communities that have a wide variety of perspectives and experiences, and exceptional ability to inspire such communities.
Establish a friendly, supportive, non-bureaucratic office fully integrated into the life of St. John’s College. Offer comprehensive and innovative services and programs that support personal and professional development and networking opportunities, including job-seeking and relationship-building skills, multicultural competence, and self-advocacy. Demonstrate institutional influence, effective collaboration and the ability to convene internal and external stakeholders to help students and alumni develop and leverage networks over a lifetime. Build close working relationships with other St John’s administrators and faculty to ascertain and meet students' personal and professional development-related needs. Work closely with the Alumni Relations Office to engage alumni in helping students explore and obtain post-graduate opportunities. Build relationships with graduate schools to increase those institutions’ understanding of our rigorous program of study. Establish bridge programs with suitable colleges for students interested in graduate programs requiring course work not offered at St John’s. Implement a marketing and outreach plan to cultivate employer, alumni, educational, and community relationships to locate opportunities and meaningful connections for students including employment, internships, graduate and professional schools, networks, etc. Participate in community events and professional associations, promoting the campus and providing visibility of the College to area and national employers and influencers. Conduct strategic relationship-building activities with alumni, students, college stakeholders, and relevant external partners such as employers and community organizations. Develop and update office publications, including digital materials, social media and other online resources. Lead, manage, coach, and evaluate direct reports using appropriate performance evaluations/goals to assure implementation of the department’s agenda. Manage overall operations and budget of the department; review and identify cost-effective and efficient use of department resources. Collect, track, and produce reports that analyze data to improve services. Establish compelling measurements to assess alumni job and life satisfaction. Innovate. Stay current with new thinking in “career services” and life preparation. Administer internship programs. Participate appropriately on committees related to personal and professional development, as well as other college committees.
Status: Exempt, full-time position at 35 hours per week.
Compensation: Minimum annual salary is $64,354 with benefits.
Qualifications: Five years to seven years of similar or related experience. A college degree. Most importantly, this job calls for an innovative and creative spirit coupled with a determination to get results. A significant level of trust and diplomacy is also required as this work involves extensive personal contact with all kinds of people and can be of a personal or sensitive nature. In addition, success at this job will require the ability to motivate and influence others, nurture outside contacts, and foster relationships with other entities (companies and/or individuals).
To Apply: Send resume, letter of intent, salary history and a list of professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin.
Reports To: Vice President for Development & Alumni Relations
Duties: St. John's College is seeking a Director of Alumni Relations college-wide, to be located in beautiful Santa Fe, NM. The Director of Alumni Relations college-wide is responsible for engaging alumni, encouraging them to deepen their volunteer involvement in the life of the college and to increase their financial support, by providing tangible benefits to the alumni community. To accomplish these goals, the Director leads Alumni Relations staff on both campuses in the strategic development, implementation and evaluation of initiatives designed to foster effective communications, meaningful experiences and a culture of philanthropy and service. Reporting to the Vice President for Development and Alumni Relations, the Director is also the college’s primary liaison with the St. John’s College Alumni Association Board. The Director is charged with strategic vision and planning for the Alumni Relations Office, in collaboration with colleagues on both campuses, including, but not limited to: Development, Advancement Services, Donor Relations, Communications, Career Services and Admissions. The Director leads the Alumni Relations team and others in creating and maintaining pathways for alumni engagement that advance the goals of the college; overseeing special fundraising campaigns that increase alumni participation; partnering with development colleagues to identify, cultivate, solicit and steward alumni giving; and providing the structures to support broad-based alumni participation and the volunteer work of the Alumni Association Board of Directors. Plan, implement and promote alumni initiatives that further the college's strategic plan and support the alumni community, including those designed to create a seamless transition from student to alumni status. Lead college-wide Alumni Relation's team. Develop and oversee quality programming, college-wide budget and evaluation mechanisms for effective ROI. Work closely with staff in appropriate college departments to assist them in recruiting, placing and training alumni in meaningful volunteer roles. Oversee alumni engagement and volunteer structures, including chapters, class chairs and the association board. In partnership with the Director of Annual Giving, develop strategy and implementation plan for reunion and special campaigns created specifically to increase participation rates. Oversee and evaluate special campaigns initiated by alumni groups. Develop and oversee initiatives to educate, attract and retain seniors and new alumni as donors. Collaborate closely with development and communications colleagues to increase financial support from alumni; routinely identify, qualify and cultivate alumni prospects. Establish, build and strengthen relationships with a wide range of alumni, locally, regionally, nationally and internationally; ensure that regular communication with alumni is maintained via direct contact, social media, email blasts, alumni web pages, and print publications. Serve as organizational manager of SJC Connect. Ensure accurate and complete alumni database records (contact, biographical and career information) of alumni and communicate development-related activities via written contact reports in Raiser's Edge. Performs other related duties as assigned. Meet or exceed annual and specific event/program goals for key metrics, including financial (e.g., program income, gift income, etc.) and engagement (e.g., overall attendance, audience targets, etc.). Increase alumni participation rates through reunion year, senior legacy, recent alumni and other special campaigns. Demonstrate success in collaborating with staff, volunteers and officers of the college, particularly with regard to engaging alumni, managing events and building a college-wide volunteer management system. Maintain a high-performing, professional team of college-wide Alumni Relations staff members.
Qualifications: Five to ten years of similar or related experience. Bachelor’s degree required. Master’s degree preferred. Ability both to work independently and to collaborate effectively in a complex, matrix-managed team structure. Must be able to motivate and influence others. Superior judgment, diplomacy, and tact are fundamental requirements for this role due to extensive personal contact with students and alumni. Understanding of St. John’s College and its strategic needs. Broad knowledge of alumni relations best practice. Budgeting, program and project management skills, oral and written communication skills, and highly developed customer service skills required. Experience with managing employees remotely is desirable. Must be able to travel to the other campus for up to two weeks each quarter.
Duties: To work with all offices to provide excellent customer service while successfully managing all aspects of in and outgoing mail, including various postage accounts, as well as the ordering and maintenance of office supply stock, the operation and maintenance of photocopy machines, and the efficient and effective completion of duplicating services. Manages all office services including mail and courier, duplicating, and office supplies. Includes the hiring, training, and supervision of work-study students. Processes and monitors all office services expenditures. Tracks individual office expenses for, and use of, supplies, postage, and photocopy services. Monitors petty cash for individual shipping transactions and sale of packing supplies. Travels off campus to the post office and mail services business. Performs other job related duties as assigned. To ensure that the office is promptly open and providing services during regular business hours. To maintain a customer‑service oriented office environment that provides services in a positive, timely, and cost efficient manner. To be diligent and creative in anticipating and solving problems, as well as in researching low‑cost alternatives for all services, at any given time. To develop and maintain a productive working relationship with college staff, students and co‑workers.
Status: Non-exempt, full-time position at 35 hours per week.
Compensation: Minimum hourly rate is $17.75 per hour.
Qualifications: Two years to five years of similar or related experience. A two-year college degree or completion of a specialized course of study at a business or trade school. Courtesy, tact and diplomacy are essential elements of this job. Work involves a great deal of contact with persons beyond immediate associates generally regarding routine matters for purposes of giving or obtaining simple information, in a very clear manner. Outside contacts include vendors, service providers, and sales and other representatives requiring ordinary courtesy in making requests for service and information. Familiarity with postage regulations and meters is required. Comfort with basic office duplicating, binding, and other equipment is required. Supervisory experience is necessary. Organizational and management experience essential. Excellent written, oral and interpersonal communications skills are necessary. To be physically able to lift and move packages and supplies. Proficiency in word-processing and spreadsheet programs required (Microsoft Office preferred).
Duties: To provide confidential assistance and support to the Associate Dean of Graduate Programs in the administration of the graduate Liberal Arts and Eastern Classics programs, advise graduate students about all aspects of the program, update CX administrative software system with current and future student information, maintain databases of students’ planned segments, provide students and faculty with relevant material, produce reports and publications as required, oversee Graduate Institute budget, provide administrative support to staff.
General Administration of Eastern Classics and Liberal Arts Programs: Within the college/ for the Graduate Institute: manages complex logistics regarding billing, IT, and student accounts communication and information flow; makes executive decisions regarding how these departments interact with students and advocates for the GI students' experience; collaborates with other departments to ensure that Graduate Students receive accurate information and have access to college services and resources, including the Health Office, Library, Student Activity Center, Financial Aid, Student Accounts, Treasurer's Office, Registrar's Office, Human Resources, Admissions, Alumni Office, Buildings and Grounds, ITS, outside parties, and Annapolis. For new students: (3x year) Compiles pre-registration and registration materials; facilitates the opening and creation of college network accounts by collaborating with IT and Student Accounts; organizes new student orientation, organizes and performs Registration and Convocation at the beginning of each semester; places new students in classes; provides information and advising to new students. For all students: Meets with graduate students and advises them about classes and provides information about the college; prepares and distributes registration information; plans future classes; determines students placement into classes; creates complex degree completion plans; distributes class schedules to students; provides reminders about ongoing deadlines; distributes Reading Lists and provides information about classes; monitors students' progress in the program; maintains faculty and student email distribution lists. For faculty: Provides information, class rosters and schedules; prompts submission of syllabi for preceptorials and works one on one with faculty to help them produce clear materials for elective-type classes; distributes reading lists and other messaging to students; provides reminders about grades and comment submission deadlines. For the programs: Keeps records of Reading Lists and keeps them up to date; administers Master's Essay process; provides updates to calendars, schedules and Reading Lists for the website; helps with compiling topics and reading lists for preceptorials, creates preceptorial class lists with the Associate Dean; updates student handbook as required; each term, in order to plan and build future classes and maintain enrollment, actively stays in contact with non-degreed GI students who have taken a break in degree work.
Registrarial duties: Creates and maintains records (biographical and academic) including enrollment and registration records, rosters, creates and keeps data for federal reporting (IPEDS, National Student Clearinghouse, etc.) and upkeep of college's database (CX/EX); has working knowledge of FERPA guidelines; builds courses and terms in CX; pre-enrolls and enrolls students into classes; updates predicted classification for billing; maintains rosters; tracks enrollment and withdrawals; reports on future class numbers and plans future semesters; creates academic calendars and sets protocol for deadlines; manages data for transcripts; monitors grades and academic status and produces correspondence with students with regard to unsatisfactory status; schedules student performance evaluations (GI Conferences); distributes class lists to students, faculty, and appropriate college departments, including ongoing roster changes throughout each semester; co-ordinates student transfers between campuses; creates profiles of GI enrollment numbers for BVG and others as required; aids Registrar's office with assignment of classrooms.
Graduate Institute Office Management: Budgets: Manages, monitors, allocates Graduate Institute Office Budgets (2 main budgets plus special projects and endowments) with authorizing/signatory authority over funds except Regular Staff and Faculty Payroll budgets. Prepares annual budget allocation request with justification for allocation changes and budget increases; creates statistical reports in Cognos as required. Office Management: has basic oversight over Levan Hall and its upkeep: communicates IT and maintenance/custodial issues to appropriate parties; monitors and maintains GI library; monitors office supplies, purchases when necessary; responsible for hiring four positions yearly, including 1 full time summer office assistant, 1 part time fall and spring office assistant (work study), GI Resident Assistant(s), GI Writing Assistant; Direct supervision of office assistants, indirect supervision of writing assistant. Performs other related duties as assigned.
Assistant to Associate Dean for Graduate Programs and GI Office Management: Assists Associate Dean with policy formation (collaboration, consultation and advising); provides confidential assistance, information and support in the administration of the Liberal Arts and Eastern Classics programs; screens and plans appointments, screens telephone calls; Coordinates travel; prepares/types documents, reports, forms (BVG mandate, grades reports, faculty meeting agenda, degree candidates report and other official correspondence regarding academic status, etc); assists in the compilation of the summer slate; provides editorial feedback on publications and outside correspondence; provides logistical support on special projects; trains incoming Associate Dean. To provide timely, accurate, professional administrative support as outlined above. To work in a helpful and friendly manner. To keep relevant information confidential. To maintain a professional work environment and appearance. Two years to five years of similar or related experience. A college degree. Courtesy, tact, and concern for others are essential elements of the job. The position involves much personal contact with others inside and/or outside the college for purposes of building friendships, enhancing the college’s efforts to promote cooperative learning, and exchanging useful information.
Compensation: Minimum annual salary $45,748 with benefits.
To Apply: Send a resume, letter of intent, salary history and a list of professional references to santafe.jobs@sjc.edu. Resume packets will be accepted until interviews begin.
Reports To: Director of Advancement Services College-Wide
Duties: The Gift Processer is responsible for processing donations made to St. John's College. On a daily basis receive or collect donations received by any of the Advancement offices on the two campuses, the business offices, and the other College departments. Evaluate and sort all of the donations into batches based on the established gift processing rules. For each batch, analyze the gifts to determine the donor ID, donor credit, fund designation, appeal code, campaign code, and acknowledgement letter code. Determine which transactions require additional information; consult with the Gift Processing Manager on next steps. Produce gift receipts and acknowledgment letters. Enter the gifts into the Raiser's Edge database. Manage the daily gift analysis and entry process to meet the Advancement policy to receipt gifts within 48 hours. Assist the Gift Processing Manager in batching gifts of securities and in the management of corporate matching gifts. Also assist the Gift Processing Manager in balancing gift accounts with the Business Offices. Become familiar with the database constituent records and the use of the fields on those records. Add new constituent records and update information to the database as needed. Populate all required fields where information is available. On a daily basis, process the online gifts received. Maintain the hard-copy filing system. Produce various reports related to the daily gift entry process including the Batch Reports and the Daily Pre-Post Gift Report. Supervise and manage student staff, when appropriate and necessary. Perform related duties as assigned. Timely and accurate gift processing and receipting. Timely and accurate gift reconciliation with the Business Office. Timely and accurate constituent biographical data management. Effective participation in building policies/procedures that improve efficiency and compliance. Skilled in problem-solving and independent judgment when dealing with sensitive information, trouble-shooting, and cross-departmental and cross-campus issues. Confidentiality, customer service orientation, tact, patience, and attention to detail required. Experience working with computer databases and Microsoft Office skills are required. Must possess strong oral and written communication skills. Knowledge of Blackbaud databases is desirable (Raisers Edge, NetCommunity, NXT, etc.).
Compensation: Minimum hourly rate is $13.00 per hours with benefits.
Qualifications: Six months to two years of similar or related experience.A high school education or GED.
Duties: Under the general supervision of the Director of Advancement Services, the Senior Data Analyst and Crystal Report Writer performs a broad range of report-writing and data analysis tasks on behalf of college-wide Development and Alumni Relations initiatives. The Senior Data Analyst and Crystal Report Writer is a key senior member of the Advancement Services team responsible for all ad hoc report creation, testing, and generation; creation and presentation of data analysis and data management tasks; and provides advanced data administrative support for all tasks, queries, updates, uploads, stored procedures, and related data management tasks required in the support and maintenance of the Raisers Edge database and other advancement linked applications integrated with or supported by the Raisers Edge software including, but not limited to Graduway (SJCConnect), Jenzabar EX, Blackbaud Net Community, etc. Writes, tests, and implements/executes, and perform SQL queries. Creates reports utilizing MS Access, Excel, Crystal Reports, SQL and in Blackbaud's internal reporting set of reporting tools (SQL based). Maintains detailed technical, program, policy, procedure, testing and management documentation for each report/query and all tasks generated and executed. Interprets and provides appropriate analysis of reported data, working with end users on how best to present reports, documents and presentations for easy understanding of end users and clients. Analyzes current operational procedures, identifies problems and learns specific input requirements such as forms for data uploads and inputs, and works with end users and clients on how data is to be extracted from the system, how the report is to be formatted, and the formulae, equations and calculations are performed. Assists in the development of IT strategic initiatives and information gleaned from forecasts of service demands by client and end user demands on behalf of the college-wide Advancement programs and goals. Tests all tasks prior to formulating final reports, queries and related duties. Utilizes visualization tools and color reports to best communicate with end users and clients in a transparent, coherent and understandable format. Develops and conducts various training and instruction for Raisers Edge system and applications; assists end users and clients in maximizing the use of networks and computer applications in Advancement. Follows standard privacy and legal requirements for data privacy and confidentiality. Maintains a high level of confidentiality always when dealing with all donor, student, faculty, and all external relations/fundraising reporting and data analysis reporting activities. Assists in problem solving and addressing questions regarding Raisers Edge and its associated applications college-wide, and works with the college-wide CFO, Treasurers, and Business Office to collaborate on fundraising, finance/accounting and external relations programs and their impacts on fundraising performance, reporting, tracking and other profit-focused initiatives. Performs other job related duties as assigned. Highly proficient with writing, testing, producing and delivering accurate Crystal Reports and SQL queries; direct experience with Blackbaud's Raisers Edge, BB CRM, or other SQL-based relational databases are preferred. Track record in successfully handling complex math, statistical, financial and analytics skills required; direct experience in advancement operations/ database reporting functions is preferred. Thorough understanding of MS Office Suite, particularly Access and Excel, is necessary. Strong written and verbal communication skills required. Demonstrated care, concern and courtesy when dealing with internal and external customers with a focus on client relations, customer service, and timeliness of response is highly desired. Timely and accurate report creation.
Qualifications: Five years to seven years of similar or related experience. BA/BS degree in computer science, quantitative finance, statistics, quantitative methods, business, or related fields with strong quantitative, analytical coursework.
Duties: Maintains accounting records and reports, insuring they are in compliance with generally accepted accounting principles and the College's accounting practices. Prepares monthly bank reconciliations. Assists with annual 1098 & 1099 forms plus other filings. Prepares documents and reports for the annual audit. Prepares standard monthly journal entries & posts entries prepared by the Treasurer and Senior Accountant. Reconciles general ledger accounts. Performs management of student accounts, including semester billing, collections, and inquiries related to accounts, and other job related duties as assigned. Assists with the maintenance of accounting ledgers, subsidiary ledgers and accounts payable, including recurring month end and one-time journal entries, in order to adjust general ledger accounts and reconciles various general ledger accounts. Coordinate with third party collection agency to assign student accounts and reconcile periodic reports. Performs posting of TMS plan payments, TMS portal payments, Flywire international payments, lockbox payments. Prepares and supports year-end 990 tax forms, along with supporting schedules. Assists with other year-end tax reporting. Assists throughout the year with audit preparation. Performs other duties as assigned. To maintain all assigned accounts and data within software suites, by updating in a timely fashion, to maintain their usability by management. To maintain student account balances at or below 60 days aging. Maintain documentation of student payment arrangement and periodic review with Treasurer or Senior Accountant on status of delinquent student accounts. To provide informed, professional assistance to students, parents, college administrators, faculty and others at the College regarding student accounts, accounting and finance. Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the College for purposes of giving or obtaining information, building relationships, or soliciting cooperation.
Compensation: Minimum hourly rate is $17.75 per hour with benefits.
Qualifications: Two years to five years of similar or related experience. A college degree. BS degree in Accounting is desired. Must be familiar with automated data processing systems including PC software programs and mainframe systems.
It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.
