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Job Openings in Santa Fe

To apply for an open (non-faculty) position, please submit a cover letter and resume to santafe.jobs(at)sjc.edu. If you have questions, please contact the Human Resources Office at 505-984-6140.

Information for Faculty Applicants

Current Job Openings

(Updated November 9, 2017)

Administrative Assistant to Admissions

General Purpose: The Administrative Assistant provides essential support to the Admissions Office recruitment efforts by performing data entry on prospective students, incoming applicants, and other constituents; managing department inventory; facilitating the distribution of various communications; and providing general administrative support to the Director and the office.

Duties: General Administrative Support

  • Support the Front Reception desk by greeting visitors, answering phones, and assisting with the campus visit program.
  • Work with the Annapolis Administrative Assistant to process Santa Fe specific budget documents
  • Tracking inventory of on-site stock, office supplies, and other materials, and restocking appropriately; performing full-scale quarterly inventory; maintaining well-organized, tidy, and secure storage spaces
  • Providing Director with general administrative support
  • Other duties as assigned

Data Processing and Integrity for both Annapolis and Santa Fe

  • Developing deep knowledge of all admissions databases and systems
  • Creating new or updating applicant and other records
  • Uploading, processing, and entering all new applicant materials into databases
  • Maintaining overall database integrity
  • Identifying and researching data discrepancies

Supervision Given: The ideal candidate will be a self-starter who can work independently while reporting to the Director of Admissions.

Status: Temporary, part-time position.

Compensation: $14.00 per hour, 20 hours per week.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

BA/BS degree preferred. Two years relevant office experience required, especially in a college or university environment, or an acceptable combination of education and experience. The Administrative Assistant must have strong communication and interpersonal skills as well as the ability to speak clearly and a commitment to customer service. The Administrative Assistant must be comfortable and skilled at interacting with a wide range of people. Strong working knowledge of data entry practices, data quality standards, and database concepts. Demonstrated working knowledge of Microsoft Word and Excel. Strong working knowledge of general administrative practices to perform functions with independent judgment and initiative. Strong organization skills. Ability to maintain confidentiality of information. Ability to learn new concepts, systems, and databases as required.

To Apply: Send resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu. Resume packets will be accepted until interviews begin.

College-Wide Director of Advancement Services

St. John’s College seeks a college-wide Director of Advancement Services to manage the Advancement Services operation from its beautiful Santa Fe (New Mexico) campus as part of the Annapolis/Santa Fe Development and Alumni Relations Division. The Division is strongly committed to serving the academic mission of the college, creating a culture of philanthropy in the SJC community, and pursuing industry best practices in its work. The Division is currently beginning a capital campaign.

Reporting to the Santa Fe Vice President and collaborating closely with the VP/Campaign Director in Annapolis, the Director will provide leadership, direction, and coordination to strengthen and expand the services provided by Advancement Services. The Director will strategically align available resources to reach campaign goals and ensure operational models are best in class. The Director will build and steward strong relationships with senior management, division staff, and key partners in other departments, particularly the Business Office. The Director will advise the Vice President regarding technology applications, management tools for individual and team performance, and training needs of the Division. The Director will manage a permanent staff of four, including two gift processors and two programmers, as well as contract, temporary and student employees.

The right candidate will have:

  • Strong management skills and experience in providing staff with the leadership, motivation, and support needed to continually surpass goals.
  • Experience in the supervision of timely and accurate gift processing, gift receipting, reconciliation and the interface with finance systems.
  • Advanced computer analysis and programming skills, with experience in the use of SQL and/or Crystal to program reports, and ability to manage report request system.
  • Experience in the supervision of a fundraising/alumni relations database, data management and hygiene, preferably with familiarity of Raiser’s Edge and NXT.
  • Understanding of prospect research and prospect management systems to organize and track the progress of prospects through a moves-management process.
  • Minimum of five years similar or related experience. Bachelor’s degree required. Master’s degree preferred.
  • Ability both to work independently and to collaborate effectively in a complex, matrix-managed team structure.
  • Project management skills, oral and written communication skills, superior judgment and discretion and highly developed customer service skills.

Status: Exempt, full-time position at 35 hours per week.

Compensation: Minimum annual salary is $64,354 plus benefits.

To Apply: Send resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu. Resume packets will be accepted until interviews begin.

Director of Public Safety

Reports To: Assistant Dean

Duties: The Director of Public Safety oversees and coordinates safety and security services to the St. John’s campus community and ensures appropriate function of both Security and Switchboard departments. Implements and maintains good communications between security, switchboard and the community. Oversees budget and budgetary planning for the security and switchboard departments. Monitors campus safety conditions, mandates safety conditions for all campus buildings. Develops and implements campus crime prevention and safety programs. Creates, maintains, revises, and enforces college safety and security policies; including escalation, investigation, and resolution of violations/events. Responds to and/or coordinates response to life threatening and non-life threatening emergencies or critical incidents. Maintains all necessary records for, compilation and submission of annual Clery report to U.S. Department of Education. Establish, coordinate, and maintain community policing system using contract security. Respond to life threatening and non-life threatening emergencies and critical events, determine whether outside agencies such as police or EMS should be involved. Meet with community members and groups to address all safety and security concerns as needed. Create, maintain, and revise policies in coordination with officers of the college. Create and promulgate community related safety communications. Coordinate and oversee security for college events, large and small, perform crowd control and emergency response duties as appropriate. Required to be available on-call 24 hours per day. Supervise all security and switchboard staff. Oversee and coordinate all staffing issues, set daily task lists and post orders. Coordinate training, performance evaluations, and benchmarking. Perform all duties related to scheduling, maintaining employee leave records and timesheets. Create and maintain employee safety trainings and qualifications. Coordinate monthly departmental refresher trainings. Program oversight and data entry for traffic tickets and parking permits and associated fees/fines to student bursar accounts. Set and maintain standards of professionalism for group. Perform risk assessment, mitigations coordination, and planning. This includes emergency response planning and standard protocol planning. Coordinate community awareness trainings. Maintain interagency coordination with SFPD and other local agencies. Generate reports, perform record keeping and documentation. Compilation and filing of annual Clery report with Department of Education. Maintain security records database. Maintain, review, and revise campus emergency and evacuation plans. Prepare and oversee departmental budgets and budgetary planning. Oversee and coordinate changes to security contract in coordination with officers of the college. Serve on committees, attend meetings and college functions. Perform duties as chair of safety committee, member of emergency response committee and member of commencement committee. Perform and coordinate emergency, alarm, and complaint response and resolution on daily basis. Certify applicants to drive campus vehicles, maintain up-to-date approved drives database for all drivers insured by the college. Performs other job related duties as assigned. Maintain a good working knowledge of the federal, state, and local law enforcement codes and all college policies. Ability to perform all record keeping of statistics and filings to U.S. Department of Education and other agencies. Ability to effectively manage all safety and security situations with tact and diplomacy. Ability to effectively supervise and coordinate schedules and task lists for both college and contract employees. Ensure performance reviews completed within 2 weeks of due date. Note observations of employee performance into an appropriate reporting tool, as well as give and receive feedback as needed. Must be able to be on-call 24 hours a day, 7 days a week. Work involves extensive personal contact with others and can be of a personal or confidential nature. Work may involve motivating or influencing others on matters critical to safety. Must have the ability to foster and maintain relationships with internal and external constituents. The position may require the ability to direct others in difficult or dangerous situations. Familiarity with Microsoft Office products preferred. Excellent written, oral, and interpersonal communication skills are necessary. Work hours are normally 40 hours per week; 24 hours on-call as requested. Some weekends/holidays possible. Working special events (graduation, homecoming, etc.) required.

Status: Exempt, full-time position at 35 hours per week.

Compensation: Minimum annual salary is $56,893 plus benefits.

Qualifications: Five years to ten years of experience in the field of Safety and Security or related field. A Bachelor’s degree. A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.

To Apply: Send resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu. Resume packets will be accepted until interviews begin.

 

EQUAL OPPORTUNITY EMPLOYER

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.