To apply for an open (non-faculty) position, please submit a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu. If you have questions, please contact the Human Resources Office at 505-984-6140.

Information for Faculty Applicants

Current Job Openings

(Updated January 20, 2021)

• Director of Collegewide Annual Giving and Strategic Engagement
• Data Analyst I/II (Gifts) Collegewide
  Data Analyst I/II (Event, Volunteer, and Membership Management) Collegewide
• Outdoor Programs Coordinator

Director of Collegewide Annual Giving and Strategic Engagement

Reports To: Vice President for Development and Alumi Relations

Duties: The Director of Collegewide Annual Giving and Strategic Engagement will join St. John’s College at an exciting time. In 2018, the college launched Freeing Minds: A Campaign for St. John’s College. The goal of this comprehensive campaign is to raise $300 million by June 30, 2023, which is the most ambitious fundraising effort ever attempted by the college. The Campaign has raised $230 million which includes a $50 million challenge grant from the Barbara and Warren Winiarski Family Foundation.

At the heart of Freeing Minds is the strategic decision to make the unique education offered by St. John’s College more affordable and accessible by lowering the published tuition by over 30%. The new financial model, supported by this ambitious campaign, has received widespread media attention, to include The New York Times, The Washington Post, and CNBC.

The Director of Collegewide Annual Giving and Strategic Engagement spearheads SJC’s annual giving and strategic communications plan. The Director is responsible for developing and implementing a current use fundraising program and is accountable for meeting the college’s annual budgetary goal of $3M+. The Director coordinates among internal partners and stakeholders and with outside vendors to ensure that annual support to the college reaches or exceeds stated goals. A key objective of this role is the development and implementation of a fiscal year, cross-functional operating plan. This plan will include strategic communications and solicitations that reach the college’s multiple constituencies.

Key responsibilities include:

• Creating the strategic communications vision and tactical fundraising calendar to achieve maximum success in bringing annual support to the college. The Director will:
  • Set ambitious yet feasible benchmarks
  • Develop and implement strategies designed to target communication for various segments of the SJC constituency, including but not limited to alumni, friends, parents, and participants in community programs.
  • Regularly assess progress to goals, analyzing the drivers and impediments to progress, adapting and replicating successes, developing solutions to address gaps, and adjusting approach whenever necessary.
  • Develop and maintain results-oriented implementation plans and standard operation procedures.
  • Compile, maintain, and regularly report on fundraising progress towards budgetary goals and execution of the fiscal year fundraising plan.
• Overseeing a calendar of fundraising activities, including the coordination of day-to-day activities of development team partners, and supervising work outsourced to independent contractors that support the college’s fundraising appeals, solicitations, and special giving opportunities offered to constituents.
• Working in close collaboration with the Vice Presidents, create and implement an external communications plan for the organization to ensure consistent and strategic messaging.
• Providing leadership and strategic direction for all related external print and digital communications and marketing activities that assures consistent messaging and maintains and strengthens brand identity.
• Recruiting, coordinating with, and preparing volunteers, alumni, and staff, as needed to engage in donor campaigns.

The Director will be expected to meet or exceed annual financial goals, and campaign/event specific goals; meet or exceed annual metrics for recruitment, retention, upgrade and lapsed-donor recapture; demonstrate success in collaborating with staff and officers of the college, particularly with regard to donor engagement and building a collegewide moves management system; and to maintain a high-performing team of collegewide alumni giving volunteers.

Qualifications and abilities include:

• Minimum of 5 years’ experience in philanthropy, with a strong focus on communications, project management, and annual giving. Bachelor’s Degree required.
• Strength in developing positive and cooperative working partnerships with staff, alumni, giving network volunteers, external vendors, stakeholders, and donors that drive results.
• Enjoys collaborating with others and working as a part of a team, in both behind-the-scenes and more public environments.
• Strength in setting vision and direction, with evidence of demonstrated results.
• Expert-level written communication, multi-media, and presentation skills with demonstrated knowledge and experience in the design and execution of communication strategies, preferably in fundraising in a higher education setting.
• Demonstrated project management abilities, including analysis, planning, prioritization, and attention to detail, and the ability to manage multiple projects simultaneously while adhering to deadlines.
• Managing project execution through creating accountability systems for tracking results, data analysis, and collaboration/knowledge sharing.
• Preferred proficiency in Microsoft Office Suite, Adobe InDesign, Adobe Acrobat, video editing and production tools, and social media platforms.
• Strong experience with Raiser’s Edge preferred.
• Ability to work with minimal supervision in a fast-paced environment.
• Proactive problem solver.

This role may be required to occasionally lift and/or move up to 10 pounds. This position is largely self-directed and requires understanding and compliance with organizational policies, procedures, and values. While performing the duties of this job, the Director will be required to interact collaboratively with the team and stakeholders, and communicate via phone, videophone, or text messaging. The position may require travel up to 25%; preference given to candidates who are local/adjacent or willing to relocate to one of the SJC campus areas.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu

Data Analyst I/II (Gifts) Collegewide
Data Analyst I/II (Event, Volunteer, and Membership Management) Collegewide

Reports To: Director of Advancement Services Collegewide

Duties: The Data Analyst I/II (Gifts) position is responsible for processing all donations to St. John’s College and the Data Analyst I/II (Event, Volunteer and Membership Management) position is responsible for processing event, volunteer and membership transactions through Blackbaud’s NetCommunity (BBNC). Reporting to the Director of Advancement Services, the Data Analyst I/II positions are key members of the Advancement Services team and work in support of the fundraising and engagement efforts of the Development and Alumni Relations Office. The successful candidates must be highly organized and pay close attention to detail. The positions require a high degree of professionalism and confidentiality. The Data Analyst I/II positions will work closely with college staff administering donations, events, volunteers and memberships for the college.

There are two Data analyst positions; one having an emphasis on Gift Processing and one having an emphasis on Event, Volunteer, and Membership Management. The Data Analyst I/II are responsible for coordinating, processing and prioritizing all donations, event registrations, volunteer submissions and membership purchases received by St. John’s College. They will also be responsible for creating and implementing BBNC solutions supporting the college’s online giving and engagement strategies through BBNC, St. John’s College’s online community. These positions serve as first point of contact for gift, event, volunteer and membership support and will partner with appropriate staff to ensure that all gifts, event registrations, volunteer applications and membership purchases are correctly recorded and acknowledged.

Gifts (1 position):

1. Donation Processing – Process cash, check, credit card and lockbox deposits as well as electronic funds transfers for unrestricted and restricted gifts according to the Gift Acceptance Policy of St. John’s College (GAP) and other Standard Operating Procedures (SOPs) as needed.
2. For each gift, determine the donor ID, donor gift credit, fund designation, appeal code, campaign code and acknowledgement letter code.
   • Maintain acknowledgment letter flowchart used by the CW Development & Alumni Relations team.
3. Coordinate monthly employee payroll deductions with each Business Office.
4. Record pledges and planned gifts according to the GAP and other SOPs. Upload an electronic copy of all pledge and planned gift agreements to the donor’s database record maintained in Raiser’s Edge (RE).
5. Adjust donations, pledges and planned gifts as directed by the Director of Advancement Services and/or the Business Offices. Communicate changes to appropriate staff as needed.
6. Communicate with Advancement Services, DAR and Business Office staff to ensure accurate processing of gifts and to ensure financial integrity and accuracy.
7. Produce gift receipts within 48 hours of processing in RE according to the Advancement Services policy.
8. Produce various reports related to donations, pledges and planned gifts.
9. Along with the Advancement Services Director, reconcile donations with the Business Office on a monthly basis.
10. Along with the Advancement Services Director, participate in supplying all supporting information for donations to the Business Office and College Auditor.
11. Maintain Advancement Services SharePoint site ensuring all pertinent donation documents are filed appropriately as well as CW DAR forms and SOPs.
12. Oversee bi-monthly recurring credit card & direct debit gift batches. Communicate with any constituent with a declined payment. Process new recurring gifts ensuring that installment schedules are correct and Receipt Type is updated appropriately.
13. Oversee all gift and event registration refunds. Update refund request form templates on an as needed basis ensuring to collaborate with the Business Office for input.

Event, Volunteer, and Membership Management (1 position):

1. Serve as a first point of contact for BBNC services support and will partner with appropriate staff to integrate its use into processes that support overall fundraising and engagement goals.
2. Create and implement BBNC solutions supporting the college’s online giving and engagement strategies through BBNC, St. John’s College’s online community.
3. Migrate and update site content and create pages, parts, workflows, sites and templates for all executable and relevant features of BBNC.
4. Support programming for Development and Alumni Relations while leveraging marketing, communication and fundraising best practices.
   • Event support – Create online event registration and content pages. Manages the processing of event registrations and payments through Raiser’s Edge (RE). Updates and maintains all event records in RE.
   • Volunteer Support – Create and manage the BBNC volunteer pages and processes volunteer transactions as needed. Develops best practices for volunteer tracking and how these standards are reflected in RE. With the JohnnieCorps volunteer manager identifies data in external volunteer engagement platforms for upload into RE.
   • Membership Support – Create and manage the BBNC membership pages and processes membership transactions as needed. Develops best practices for memberships and how memberships are reflected in RE.
5. Communicate with other Advancement Services staff to ensure accurate and timely delivery of event, volunteer and membership projects.
6. Process BBNC sign-ups and process BBNC constituent record updates.
7. Generate event, membership and volunteer mailing and email lists through the proper segmentation of constituents through Raisers Edge query and export.
8. Work closely with event managers, the JohhnieCorps volunteer manager and other volunteer managers and membership managers, as well as Advancement Services staff, to develop reports for tracking event participation, volunteer engagement and membership activity.
9. With the Communications Office, maintain email lists and folders within BBNC.
10. Work closely with the Communications office to leverage webpage design to facilitate the user experience when registering for events, volunteering or purchasing a membership.
11. Work with event staff to keep abreast of current event planning and volunteer and membership management software.

Serve as back-up to the Data Analyst I/II. Add new constituent records to the database as needed ensuring that all required fields are complete. Update contact information and relationships as provided by the constituent or CW DAR staff. Upload email communications to individual’s record for reference. Serve on committees as needed especially as they pertain to donations and donation management, event, volunteer and membership committees. Supervise and manage student staff, when appropriate and necessary. Perform related duties as assigned. Create SOPs for student staff on an as needed basis. Assist in handling telephone calls and emails, as well as providing customer service to alumni and constituents. Collect and process returned mail. Timely and accurate gift processing and receipting. Timely and accurate gift reconciliation with the Business Office. Timely and accurate constituent biographical data management. Effective participation in building policies/procedures that improve efficiency and compliance.

Six months to two years of similar or related experience. Requires high school education or GED or a minimum of (5) years’ experience working with financial transactions, preferably dealing with donations in higher education. An accounting degree is preferred. Ability to communicate verbally with supervisors, co-worker and students to gather information and/or explain procedures. Skilled in problem-solving and independent judgment when dealing with sensitive information, trouble-shooting, and cross-departmental and cross-campus issues. Confidentiality, customer service orientation, tact, patience, and attention to detail required. Ability to communicate verbally with supervisors, co-worker and students to gather information and/or explain procedures. Experience working with computer databases and Microsoft Office 365 skills are required. Must possess strong oral and written communication skills. Knowledge of Blackbaud databases is desirable (Raiser’s Edge, NetCommunity, NXT, etc.). Knowledge in general accounting principles, business communications, spelling, punctuation, and office procedures. Ability to learn, remember, and integrate rules, policies, or practices guiding the performance of an activity. Ability to work through sensitive and confidential issues, perform advanced tasks and works with internal and external individuals. Must maintain confidentiality regarding all constituent data. Summarizes data/may delegate, lead role on projects. Performs a wide variety of administrative tasks and prepares various reports. Ability to continually record information such as draft correspondence/reports/documents/policies/procedures, conduct interview and record information, prepare case narratives, or prepare other lengthy documents using handwritten or mechanical means. Ability to read with attention to detail. Ability to act independently and make decisions as required in the absence of the Director for Advancement Services. Normal office activity of sitting, standing, walking and carrying. Pleasant working conditions, may deliver information across campus in emergencies. Regularly works with confidential information, where disclosure could impact long-term/legal action.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Outdoor Programs Coordinator

We are not accepting applications for this position at this time, please check back periodically as we will make updates when we resume our search.

Reports To: Executive Director of Campus Health and Wellness

Duties: Works closely with the Fitness Coordinator to create a healthy and well-rounded activity program for the college. Responsible for developing and implementing outdoor leadership curriculum; including, but not limited to, hard and soft skills for guiding rock-climbing, cross-country skiing, white-water rafting and kayaking, backpacking, wilderness survival, swift water rescue, and professional outdoor leadership. Organizes and leads recreational outdoor trips; including, but not limited to: rock-climbing, cross-country skiing, alpine skiing/snowboarding, back packing, and rafting. Monitors and maintains outdoor program equipment, including backpacking equipment, rafting equipment, and snowshoes. Oversees Bicycle Loan Program; including inventory management, equipment maintenance, staff training, development of risk management protocols, and instruction of maintenance clinics.

• Program Administration: Coordinates the Outdoor Program including budgeting, menus, van reservations, scheduling, development and implementation of risk management plans and protocols, curriculum development and implementation, creation of course literature, permit applications and acquisition, logistics coordination, and staff training. Oversees the bicycle loan program, including development and implementation of risk management plans and protocols. Keeps an updated file on permits for various BLM, Forest Service, and National Park usage areas.
• Trip Leadership and Development: Lead 6 weekend trips per year, 4 in the fall and 2 in the spring, in addition to the annual spring break trip. Design, promote and execute 2-3 rotating iconic spring break trips. Work with student leaders to identify a variety of appealing weekend trips based on student interest.
• Student Leadership Development: Recruit, hire and develop a student leadership team. Students will be developed weekly and have weekly opportunities to lead local and weekend outings and trips. All students will gain certification and training that allow them to lead weekend trips and spring break backpacking trips in the southwest.
• Student Development: Will establish, develop, manage and sustain an SJC outdoor culture and will establish a student advisory committee to meet monthly.
• Inventory Management: Maintains the outdoor equipment inventory, including, but not limited to: monitoring usage logs for key safety equipment; maintaining climbing ropes; maintaining and repairing boat and bicycle fleet, and checking tents and sleeping bags for wear and defects. Maintains a relationship with Atalaya Search and Rescue. Oversees the Student Activity Center in absence of the Fitness Coordinator and performs other duties as required.

Two years to five years of similar or related experience. A college degree. courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the college for purposes of giving or obtaining information, building relationships, or soliciting cooperation. Current certification as WFR, or higher. Current CPR certification. Other instructor certifications, such as AMGA, AIARE, SRP, ACA. Proficiency in the following skills: rock-climbing, rafting, kayaking, skiing, snowboarding, orienteering, backpacking, ski-touring, wilderness survival, bicycle mechanics. Must have a valid driver’s license.

Equal Opportunity Employer

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.