Job Openings in Santa Fe

St. John’s College is committed to attracting and retaining a diverse staff, and we are proud to be an equal opportunity employer. We invite applications from candidates with unique backgrounds and strive to create and maintain an environment that is inclusive, equitable, and welcoming.

How to Apply

To apply for an open (non-faculty) position, please submit a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu. If you have questions, please contact the Human Resources Office at 505-984-6140.

Information for Faculty Applicants

Current Job Openings

Updated November 17, 2021

Bookstore Floor Manager

Reports To: Bookstore Director

Duties: Assist the Bookstore Director in the day-to-day operations of the Bookstore, which supports the college community through the sale of books and emblematic supplies. Administer the online bookstore and manage bookstore social media accounts. Provides clerical support by cashiering and overseeing sales. Also manage daily receiving of all incoming and outgoing orders, including paperwork involved. Oversee mail orders, including packaging, shipping, and supervising student workers as they fulfill mail orders. Administer the Online Bookstore. Create and edit listings for items, sourcing or creating photos, descriptions, and item numbers. Resolve technical difficulties for the end-user such as errors in checkout, locating item listings, and managing customer-created accounts. Customer service as it relates to navigating and maintaining the website. Coordinate non-book and emblematic supplies ordering, processing, and sales. Buy and process used books. Assist Bookstore Director with inventory control. Responsible for the operations of the store during times when the Bookstore Director is absent. This includes opening and closing the store at posted times and reconciling the cash drawer. Reconciles online accounts in coordination with accounting office, including providing daily reports of online sales, researching transactions, and resolving online account via payment processor portal. Design, maintain, and rotate stock in all bookstore displays, including the front window, front table and new arrival shelves, all other books, pens and office supplies, sundries and cards, and clothing. Create signage. Manage and update various bookstore social media pages, create and maintain online brand identity unique to the Bookstore. Perform other job related duties as assigned.

To maintain a presence at the cash register and in the store. To ensure that the non-book item stocking process is closely monitored. To ensure retail processes function smoothly and that excellent customer service is maintained as a priority both in-person and online. To ensure that accounting functions are maintained with integrity, including cash drawer balances, online sales reports, and preparing and delivering bank deposits. To have flexible availability for nights, weekends, and special events.

At least two years retail experience or similar. A college degree. Must have excellent oral and written communication skills. Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact within and without the College community for purposes of giving or obtaining information, building relationships, or soliciting cooperation. Familiarity with St. John’s College program preferred. Comfortable with online media and web administration.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Senior Network Manager

Reports To: Chief Information Officer

Duties: The Senior Network Manager maintains, administers and supports the St. John’s College data and voice networks across both Annapolis and Santa Fe campuses. Develops and maintains processes to ensure the availability, integrity and security of the networks. Installs and monitors hardware and software to ensure optimal network performance and function. Interfaces with vendor technical support to resolve issues with network and telephony equipment. Evaluates new technologies associated with area of responsibility. Assists other ITS personnel with support for server and desktop technologies. The Network Manager reports to the CIO.

Designs, maintains and supports network infrastructure across Annapolis and Santa Fe campuses: Installs, configures, maintains, and troubleshoots data network equipment, such as firewalls, routers, switches, wireless access points, and gateways. Designs, maintains and troubleshoots campus cable plants for the data and telephony networks. These cable plants include inter and intra-building fiber/copper cable, equipment rooms, and cable management systems. Implements and maintains automated systems for 24x7 network monitoring for both campuses using both paid and free tools, as well as developing additional tools through one or more higher level programming languages. Maintains TCP/IP addressing space and domain name space for St. John’s College. Develops and maintains electronic drawings of physical and logical network infrastructures and inventories for data and telephony equipment for Annapolis and Santa Fe campuses. Provides 24x7 on-call support to resolve problems remotely or on site. Designs, installs and maintain firewalls and intrusion detection solutions for both campuses, including VPN systems to allow communication between campus networks and into each campus by remote personnel. Serves as a Project Manager/Analyst for wiring and building renovation projects and a point of contact for network contractors and service personnel. Collaborates with Buildings and Grounds, and other personnel on both campuses to ensure an appropriate level of network performance, reliability, and security. Installs, configures, maintains, and troubleshoots telephony network equipment, such as telephone gateways, switches, voice mail systems, and handsets. Maintains and supports video security cabling and equipment in conjunction with Public Safety Office. Investigates, recommends, and implements new technologies and services to ensure appropriate network performance, reliability, security, and functionality for both campuses. Resolves escalated issues from Helpdesk on both campuses. Expert understanding of networking fundamentals, including experience with data and security technologies across multiple vendor platforms. Programming experience in one or more higher level programming languages, such as python or ruby. Thorough knowledge of cable system design and installation methods.

Experience with and working knowledge of common networking protocols and technologies, including TCP/IP, BGP, SNMP, SMB, 802.X, and IP routing protocols; routers, switches, access points, and gateways; Experience with firewall programming, intrusion detection solutions and other network monitoring technologies. Experience with supporting and managing a data / telephony cable plant for a multi-building campus. Experience with Video security technologies. Bachelor’s degree, eight years of related experience, or an equivalent combination of education and experience. Strong communication skills (both written and oral). Ability to work well with others. Ability to plan, organize and follow-through on multiple projects. Must learn new technologies quickly and maintain a reliable and methodical method for troubleshooting issues. Demonstrated project management and problem analysis skills.

The candidate who is hired for this position will have their choice to be located on the Annapolis or Santa Fe campus.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Accounting/Payroll Specialist

Reports To: Director of Finance

Duties: The Accounting/Payroll Specialist is responsible for maintaining the general ledgers for multiple funds on a computerized accounting system in a timely and efficient manner. The Accounting/Payroll specialist is also responsible for payroll processing, accounts payable, cash management, and cash and other reconciliations.

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Prepares and maintains accurate records and reports of payroll transactions. Remains up to date on and ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices. Coordinate year end W-2 processing. Process benefit vendor payments including 403b. Provide regular communication and reminders regarding payroll due dates and changes. Work closely with financial aid office regarding student employee supervisors, hour limitations, and timecard submissions. Annual or semi-annual audit of student W-9’s, I-9’s and state tax documents. Reviews incoming Invoices for Accounts Payable processing and verifies correct General Ledger Account coding. Prepares and input Accounts Payable into Accounting System. Prepares ACH and Check payments for Accounts Payable. Enters check payments into Positive Pay Banking system. Monthly monitoring of outstanding payroll and accounts payable checks. Timely and efficient maintenance of assigned accounts in the general ledger to enable the monthly and annual closing of the books. Prepare monthly reconciliations of assigned bank accounts. Prepare standard and correcting journal entries for approval by the Director of Finance. Review and reconcile other general ledger accounts as assigned. Assist with the annual audit preparation. Accept special assignments and work as backup to other Business Office functions. Performs other duties as assigned. To execute payrolls in a timely and highly accurate fashion. To maintain a high degree of accuracy and integrity in all cashier related functions. Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College.

Minimum of three experience with payroll processing required. Minimum of 1 year experience with Accounts Payable and Reconciliation functions preferred. Prior experience with Jenzabar EX, a plus. Prior experience in Non-Profit or Higher Education, a plus. Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes. Proficient with payroll software. Previous experience using ADP Workforce now software, a plus. Experience maintaining a general ledger for a diversified company with monthly reconciliation and accounts payable responsibility. Experience with managing cash management functions of an organization. Bachelor’s degree in business or accounting preferred or acceptable combination of education and experience. A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others. Excellent verbal and written communication skills, strong problem-solving and follow-up skills. High level of personal integrity. Ability to pass background investigation including credit check. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills. Ability to prioritize work with a sense of urgency. Ability to operate Microsoft Excel and computerized accounting systems at an intermediate level.

To Apply: Send a resume, letter of intent, salary history, and a list of professional references to santafe.jobs(at)sjc.edu.

Graduate Programs Assistant

Reports To: Associate Dean of Graduate Programs

Duties: The Graduate Programs Assistant supports the administration of the Graduate Institute programs in Santa Fe, working closely with the Associate Dean for Graduate Programs and the Graduate Program Administrator. The GPA also provides some remote support to the Annapolis GI Office. General Administrative Duties: With the Graduate Program Administrator, assist in managing each semester’s enrollment, class placement, and billing process. Support collection and dissemination of all records and documentation each semester (comment sheets, conference reports, grades, standing letters, etc.); ensure relevant reports are reviewed by the AD and filed with the registrar. Compile and share announcements with the GI community. Answer phones, receive visitors, answer general questions, and prepare routine correspondence. Schedule meetings for the AD. Compile and submit check requests, reimbursements, and credit card reports as appropriate. Maintain front office operations, supplies, records, and other general office duties. Campus and Online Logistical Support: Assist in organizing the on-campus low-residency weekends. Schedule conferences for first and second semester students; reserve classroom space as needed and/or create Teams/Zoom meetings. Support graduate student council and GI office events and activities, including associate dean’s receptions, commencement, convocation, orientation, and special events. Provide support to the low-residency program college-wide, as determined by the needs of the program. Provide other logistical and administrative support to office operations as needed. Student Records: Each semester, update student EX records to reflect program status/standing, graduation date, predictive billing code, address changes, etc. Coordinate intercampus transfer, withdrawal, and modality change requests, seeking approval from relevant offices. Support the use of Student Information System and Student Portal features that improve the GI student experience, especially for online students and during the registration process. Student and Faculty Services: Assist faculty with in-person and online needs, including room reservations, printing, dissemination of announcements, etc. Field general student questions or refer them to other staff members and offices as appropriate. To provide timely, accurate, professional administrative support as outlined above. To work in a helpful and friendly manner. To keep relevant information confidential. To maintain a professional work environment and appearance.

Six months to two years of similar or related experience. A college degree. Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the university for purposes of giving or obtaining information, building relationships, or soliciting cooperation. Must work well with the public, be detailed oriented, and accurate in data entry and all forms of communication: written, verbal, listening, and understanding. Desirable qualifications include previous office administration experience, good typing skills, editing experience, and knowledge of marketing practices.

To Apply: Send a resume, letter of intent, salary history and a list of professional references to santafe.jobs(at)sjc.edu.

 

Equal Opportunity Employer

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.