Annapolis Job Openings

How to Apply

To apply for an administrative position, please submit a cover letter and resume to: If you have questions, please contact the Personnel Office at 410-626-2504. Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

New Applicant Forms New Employee Forms
Administrative Employment Application Employee Information form
Benefit Summary for Staff Candidates I-9 Eligibility to work in the USA
  Maryland State tax form
  Federal tax form
  Athletics and boathouse release
  Direct deposit form

Current Openings

Updated 6/09/15, click or scroll for position details.

  • Advancement Database Manager - position filled


Director of Major Campaign Gifts

Reports To: Vice President for Advancement

Duties: The Director of Major Campaign Gifts is a senior-level advancement staff member charged with the identification, cultivation, solicitation, and stewardship efforts for major gift prospects to support St. John’s College. The position has an important role in building a fundraising strategy for the College as it embarks on the quiet-phase of a comprehensive, college-wide fundraising campaign.

The Director of Major Campaign gifts will interact with the presidents, vice presidents, and senior advancement personnel on both the Annapolis and Santa Fe campuses to recommend and implement individualized prospect strategies. The incumbent must possess a thorough knowledge of St. John’s College and its strategic needs as identified for the upcoming campaign. Must also possess the ability to work with the highest level of donors, including members of the Board, and understand sophisticated financial planning and tax advantages for philanthropic activity. Gifts solicited range from major commitments to the Annual Fund, to specially targeted endowment gifts, to bequests/deferred gifts. The DMCG will keep prospect records and track visits, update biographical information, and work with the Advancement and Alumni Relations staff on overall strategic planning for fundraising and engagement and participate in advancement and campaign planning.                                   

The Director of Major Campaign Gifts will be responsible for identification, cultivation, solicitation and stewardship of approximately 150 assigned prospects and current donors. The major emphasis of the position is the solicitation of gifts of $25,000 or more from individuals. Will maintain an active travel schedule of 10-12 face-to-face meetings per month; some of the visits will be jointly conducted with staff, faculty and volunteer partners.

Qualifications: Bachelor's degree and five years progressively responsible experience in fundraising from individuals, or in alumni/constituent relations with an emphasis on fundraising. Experience in college/university major gift fundraising highly desirable. Ability to establish and maintain good working relationships with prospects and donors and advancement colleagues. Ability to work independently and at the same time in a collaborative organizational structure and across both Annapolis and Santa Fe campus communities. Ability to communicate effectively orally and in writing. Ability to persuade and influence others. Ability to develop and implement short-and-long-term goals and plans. Ability to develop and maintain recordkeeping systems and procedures. Ability to use independent judgment. Must  

To Apply: Send cover letter and resume to



Assistant Director of Personnel

Reports To: Director of Personnel

Position Description: Responsible for the administration and delivery of various employee benefit plans such as life, health, dental, disability, retirement, vacation, sick leave, family medical leave, leave of absence, and unemployment insurance. Oversees enrollment in benefit plans and provides policy and benefit orientation and training. Maintains vendor contact to investigate discrepancies and provide information in non-routine situations. Audits payroll and vendor records.  Maintains employee benefit files and other record keeping.

Manages recruitment and job placement activities. Counsels supervisors, posts jobs, communicates with candidates, recommends salary placement, and makes offers of employment. Follows up with background, new hire, and orientation processes. Keeps records and prepares statistical reports concerning recruitment, interviews, hires, transfers, promotions, and terminations.  Oversees administrative aspect of employee terminations, insuring benefits and college access are terminated, giving outgoing employee and supervisor pertinent information.

Advises and counsels managers on supervisory issues including performance coaching, alignment of goals and infrastructure, and disciplinary concerns. Reviews and revises associated documentation. Conducts disciplinary investigations and insures the process is balanced, thorough and fair before action is taken. Has hire/fire authority.

Provides clerical and organizational support for the office. Maintains inventory of office supplies. Participates on salary and benefit related committees. Works on special projects.  Acts as decision maker in the absence of the Director of Personnel. Performs related duties as required.

Qualifications: BA degree and at least five years related experience, preferably in human resources or personnel law, or acceptable combination of education and experience. Experience counseling people in difficult situations, excellent judgment, communication, and organizational skills.  Ability to understand the college community and interact well with all.  Good verbal and writing skills, computer literacy, financial aptitude as well as ability to maintain accurate and detailed records.

To Apply: Send cover letter and resume to

Senior Resident (1 position)

Schedule: Varies, but estimated to be an average of 15 hours per week. (Annually, ~220 hours on call/event support and another 180 hours organizing activities depending on assignment)

Reports To: Director of Student Services

Duties: Senior Residents are non-student adults who live on campus and provide leadership, support and safety for undergraduate students. Duties common to all Senior Residents include the following: participating in occasional pre-semester planning meetings scheduled by Student Services or the Assistant Dean; arriving on campus one week before students to coordinate with other Sr. Residents and RAs; attending and assisting with Convocation and related events; attending and calling Senior Resident meetings as needed; communicating with students and staff in a timely and professional manner; completing weekly and event reports; cooperating and communicating with the Public Safety and Health Center staff to maintain a safe environment, and adhering to a rotating on-call schedule. On call duties are rotated among Senior Residents and include but are not limited to the following: attending parties and events, monitoring situations for safety; answering and responding to emergency calls from Public Safety Officers; remaining within 15 minute drive of campus.

In addition to the above, the Senior Residents organize other student civic, social and/or personal activities and events specific to a particular field of interest and/or for international students.

Qualifications: Acceptable combination of  a college degree plus two years of experience showing the following: understanding of student matters related to residential life on a college campus; ability to provide guidance, leadership, and appropriate intervention to young adults; ability to coordinate with a team of peers and other departments to create safety and promote responsibility without confining or restricting behavior unnecessarily; ability to recognize and respond appropriately to emergencies; interest in promoting volunteer or outdoor activities and ability to organize details and student participation; ability to understand the St. John’sCollege program and successfully communicate with students, faculty, and staff.

Compensation: Minimum Wage, paid in a stipend per semester, plus a campus apartment. Eligible for overtime if weekly duties exceed 40 hours.

To Apply: Send cover letter and resume to


Reports To: Dean

Duties: Responsible for the management and implementation of the administrative and operational activities of the Office of the Registrar.  These include maintaining academic records, ensuring their accuracy, security, and integrity, and making them available as appropriate. The Office creates the undergraduate master academic schedule for the distinctive St. John’s program and schedules for other academic events, including senior oral examinations and don rags, and provides information and reports about academic activities to students, faculty, staff, and officers, including enrollment projections.  Maintains and disseminates the college calendar. Coordinates activities for campus-wide academic events including registration, convocation, and commencement. 

The Registrar compiles and reports academic and other information to internal and external authorities. This includes compliance with statutory reporting requirements to federal and state governments (e.g. IPEDS, MHEC), accreditors, and voluntary associations. Undertakes studies and analysis of institutional research data relevant to the College. Makes decisions regarding information technology structures and choices within the college’s integrated student information system. Carries out academic policies. Develops and carries out administrative practices and policies, independently and collaboratively. Coordinates process for students seeking to transfer betweenAnnapolisandSanta Fecampuses. Advises students on academic policies connected with the Office. Ensures efficiency, efficacy, and accuracy of services provided by the Office. Works with the Registrar of the Santa Fe campus of the College. 

Works closely with the Dean and Assistant Dean on matters regarding student enrollment status and privacy issues. Serves as principal designated school official for matters concerning international student visas and veterans’ benefits, and maintains knowledge of current regulations in these areas. Supervises one staff member. Interprets and implements federal laws and institutional policies related to student privacy and student right to know acts, and maintains knowledge of current regulations in these areas. Serves as an ex officio member of the Campus Planning Committee and the Archive and Records Committee. 

Qualifications: Bachelor’s Degree and at least five years’ relevant experience, one year of records management experience; ability to understand the St. John’s program.  Demonstrated expertise with managing database systems;  knowledge of FERPA, USCIS and VA regulations;  excellent oral and written communication skills;  ability to organize, multitask, problem-solve and work effectively with a variety of constituencies (students, faculty, staff); highest standards of professional ethics and integrity. 

Compensation: Grade 15, Minimum Salary $72,268.00, excellent benefit package. 

To Apply: Send cover letter and resume to

Admissions Intern

Reports To: Visit Coordinator

Duties: The Admissions Intern assists the office in a wide range of ways.  The idea of this one year internship is to provide experience that could lead to a job in admissions, here or at another school.  The Intern will have a primary responsibility helping coordinate campus visits, but will also help with all aspects of the Office of Admissions including meeting with prospective students and parents, follow-up, data processing and occasional travel to help at college fairs. 


  • Cultivation of prospective students in person, via phone, email and social media
  • Assisting with all aspects of the visit program, including presenting to groups, meeting with students and families and giving tours when needed.  This may also include assisting with off-campus events
  • Assisting with data management and mailings, accurate completion of surveys and questionnaires
  • Assisting Counselors when they are out of the office traveling
  • Occasional travel
  • Other duties as assigned

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Requirements include: BA/BS degree from St. John’s College with some office experience; extremely strong communication and interpersonal skills as well as the ability to speak clearly and with confidence in public situations; skill at interacting with a wide range of people; strong collaborative and organizational skills with mature judgment, the ability to manage several projects simultaneously, and availability to travel up to 2 weeks on behalf of the college. Proficiency with Microsoft Office applications, database concepts, and social media. Must have a valid driver’s license and good driving record.

Compensation: Non-exempt Grade 7, Base salary = $14.60, excellent benefit package.

To Apply: Send cover letter and resume to or complete an application in the Personnel Office or available at

Associate Director of Admissions Operations

Reports To: Director of Admissions

Duties: The Associate Director of Admissions Operations provides support to the Director of Admissions and all office recruitment efforts by ensuring accurate, effective and efficient delivery of all admission functions.  These operations include managing the enrollment database, generating recruitment reports, coordinating the availability of admission materials, providing office support, and managing the admissions budget.  S/he oversees all data entry, tracking incoming and outgoing mail, the supply of materials and publications, and data coordination with other offices on campus and the Santa Fe campus.


  • Understand existing systems and procedures, develop and implement improvements, and create a culture of continuous ongoing improvement.
  • Manage the admission database.
  • Hire and supervise operations staff member(s) as well as 8-10 student workers;
  • Train all staff members, as appropriate, on operations systems and database procedures;
  • Oversee data quality standards and ensure the integrity of recruitment systems;
  • Design and run reports from the database;
  • Manage the flow of correspondence according to the communication plan;
  • Research industry practices and new technologies to advise the director in planning and budget allocation;
  • Closely collaborate with operations counterpart on our sister campus in Santa Fe.

Qualifications: Bachelor’s degree and five years of experience working with databases, office management and staff supervision or acceptable combination of education and experience.  Work at a college or university is preferred.  Experience in data report writing, have demonstrated ability to manage sophisticated database functions and report writing.  Mastery of Microsoft operating programs is required, knowledge of Slate preferred.  S/he must have a demonstrated ability to manage sophisticated database functions.  Must have a history of effective time management, strong attention to detail, ability to manage multiple tasks simultaneously and success at meeting deadlines.  Must possess strong interpersonal skills and customer service commitment, interact well with a wide range of constituencies, including students, parents, admission staff and colleagues in other offices. 

Compensation: Grade 12, Minimum Salary $51,439.00, excellent benefit package.

To Apply: Send cover letter and resume to or complete an application in the Personnel Office or available at

Mental Health Counselor

Reports To: Assistant Dean

Duties: Meet with students for mental health assessment and counseling and crisis counseling as needed.

Consult with parents of students.  Refer to and consult with other mental health professionals weekly and as needed.  Maintain records of care.  Meet weekly with the assistant dean for consultation. Be available, on-call, for after hour emergencies and during the summer and coordinate on-call schedule with other counseling center staff. Understand as thoroughly as possible the academic and social aspects of student life at the college.  Continue professional education, maintain license and insurance

As appropriate: attend meeting or consultations with college administrators, resident assistants, senior residents, and health services staff. Participate in and help design orientation programs for freshmen and resident assistants. Attend RA meetings during the year to address ongoing wellness and mental health issues.  Design and implement group counseling and wellness programs as they serve the needs of the college community.

Qualifications: Possession of an appropriate degree (master’s or doctorate), a professional license to practice mental health counseling from the state of Maryland, at least three years of counseling experience, and professional liability insurance. Ability to understand the St. John’s College program and successfully communicate with students, faculty, and staff. 

Compensation: Grade 13, Salary $57,244.26, excellent benefit package.

To Apply: Send cover letter and resume to


It is the policy of the College to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination atSt. John'sCollegein recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.