Annapolis Job Openings


How to Apply

To apply for an administrative position, please submit a cover letter and resume to: Annapolis.Jobs@sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504. Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.


New Applicant Forms New Employee Forms
Administrative Employment Application Employee Information form
Benefit Summary for Staff Candidates I-9 Eligibility to work in the USA
  Maryland State tax form
  Federal tax form
  Athletics and boathouse release
  Direct deposit form

Current Openings

Updated 5/15/15, scroll for position details.

 

 

 


Advancement Database Manager

Reports To: Director of Advancement Planning & Operations

Duties:The Advancement Database Manager (ADM) has responsibility for the daily operation, maintenance, and user support of the College’s Advancement administrative data reporting software. The ADM is responsible for generating reports and fulfilling date requests as requested by administrators within the Advancement office and other administrative offices as necessary.  Help provide support for computer hardware and software problems in the advancement office.  Oversee and assist with gift processing, receipting and donor accounting. Provide direct support and training to users of the college-wide Advancement applications.

Responsibilities include: maintaining and updating college-wide entries in the Advancement database and web applications: BlackBaud Raiser’s Edge(RE) and BlackBaud NetCommunity (BBNC); ensure data reporting functions are operating effectively and reliably; Implement and oversee application changes and upgrades; manage RE user accounts; maintain and use annual calendar of cyclical needs and the events associated with the use of applications and data; working with and integrating third party software and end-user tools (e.g. Crystal report writers, BBNC, CX, Microsoft Office software);  assist with gift processing and receipting; oversight of  data quality and integrity; design, produce and maintain reports as requested by administrators; tracking of donor trends; writing, analyzing and enforcing policies and procedures; assist with management of BBNC by providing training, maintaining user access and  creating registration forms; coordinating with ITS and other staff to establish connections between the Advancement database and other systems (on campus and otherwise); serving as liaison with the college’s ITS department regarding database permissions, problems, and application issues; serving as troubleshooter and providing general support for RE and BBNC users.

The ADM works as part of a three-person, college-wide data management team and reports to the Annapolis campus Director of Advancement Planning and Operations.  This team provides essential support to the college-wide offices of Advancement, Admissions, Art Gallery, Library, Graduate Institute, Office of the President, Office of the Dean, Communications, Alumni, and Career Services.  The ADM must have strong communication, project management and interpersonal skills and be willing to learn new tasks, software and databases.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications: Bachelor’s degree in Computer Science, Software Engineer, Information Systems, Information Technology and two years related experience or an equivalent combination of education and experience. Experience with and/or strong working knowledge of relational database designs and technologies.Crystal report writing, BlackBaud Raiser’s Edge, BlackBaud NetCommunity experience preferred. Excellent problem solving, time management and organizational skills. Ability to work at a detailed level while maintaining and overall project perspective. Ability to build productive working relationships with people throughout the college-wide community. Experience in a higher education institution is preferred. Experience with project management, operational planning, and user education programming.

Compensation: Grade 12.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu.


Senior Resident (1 position)

Schedule: Varies, but estimated to be an average of 15 hours per week. (Annually, ~220 hours on call/event support and another 180 hours organizing activities depending on assignment)

Reports To: Director of Student Services

Duties: Senior Residents are non-student adults who live on campus and provide leadership, support and safety for undergraduate students. Duties common to all Senior Residents include the following: participating in occasional pre-semester planning meetings scheduled by Student Services or the Assistant Dean; arriving on campus one week before students to coordinate with other Sr. Residents and RAs; attending and assisting with Convocation and related events; attending and calling Senior Resident meetings as needed; communicating with students and staff in a timely and professional manner; completing weekly and event reports; cooperating and communicating with the Public Safety and Health Center staff to maintain a safe environment, and adhering to a rotating on-call schedule. On call duties are rotated among Senior Residents and include but are not limited to the following: attending parties and events, monitoring situations for safety; answering and responding to emergency calls from Public Safety Officers; remaining within 15 minute drive of campus.

In addition to the above, the Senior Residents organize other student civic, social and/or personal activities and events specific to a particular field of interest and/or for international students.

Qualifications: Acceptable combination of  a college degree plus two years of experience showing the following: understanding of student matters related to residential life on a college campus; ability to provide guidance, leadership, and appropriate intervention to young adults; ability to coordinate with a team of peers and other departments to create safety and promote responsibility without confining or restricting behavior unnecessarily; ability to recognize and respond appropriately to emergencies; interest in promoting volunteer or outdoor activities and ability to organize details and student participation; ability to understand the St. John’sCollege program and successfully communicate with students, faculty, and staff.

Compensation: Minimum Wage, paid in a stipend per semester, plus a campus apartment. Eligible for overtime if weekly duties exceed 40 hours.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu

 


Registrar

Reports To: Dean

Duties: Responsible for the management and implementation of the administrative and operational activities of the Office of the Registrar.  These include maintaining academic records, ensuring their accuracy, security, and integrity, and making them available as appropriate. The Office creates the undergraduate master academic schedule for the distinctive St. John’s program and schedules for other academic events, including senior oral examinations and don rags, and provides information and reports about academic activities to students, faculty, staff, and officers, including enrollment projections.  Maintains and disseminates the college calendar. Coordinates activities for campus-wide academic events including registration, convocation, and commencement. 

The Registrar compiles and reports academic and other information to internal and external authorities. This includes compliance with statutory reporting requirements to federal and state governments (e.g. IPEDS, MHEC), accreditors, and voluntary associations. Undertakes studies and analysis of institutional research data relevant to the College. Makes decisions regarding information technology structures and choices within the college’s integrated student information system. Carries out academic policies. Develops and carries out administrative practices and policies, independently and collaboratively. Coordinates process for students seeking to transfer betweenAnnapolisandSanta Fecampuses. Advises students on academic policies connected with the Office. Ensures efficiency, efficacy, and accuracy of services provided by the Office. Works with the Registrar of the Santa Fe campus of the College. 

Works closely with the Dean and Assistant Dean on matters regarding student enrollment status and privacy issues. Serves as principal designated school official for matters concerning international student visas and veterans’ benefits, and maintains knowledge of current regulations in these areas. Supervises one staff member. Interprets and implements federal laws and institutional policies related to student privacy and student right to know acts, and maintains knowledge of current regulations in these areas. Serves as an ex officio member of the Campus Planning Committee and the Archive and Records Committee. 

Qualifications: Bachelor’s Degree and at least five years’ relevant experience, one year of records management experience; ability to understand the St. John’s program.  Demonstrated expertise with managing database systems;  knowledge of FERPA, USCIS and VA regulations;  excellent oral and written communication skills;  ability to organize, multitask, problem-solve and work effectively with a variety of constituencies (students, faculty, staff); highest standards of professional ethics and integrity. 

Compensation: Grade 15, Minimum Salary $72,268.00, excellent benefit package. 

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu.

  


Admissions Intern

Reports To:          Visit Coordinator

Duties: The Admissions Intern assists the office in a wide range of ways.  The idea of this one year internship is to provide experience that could lead to a job in admissions, here or at another school.  The Intern will have a primary responsibility helping coordinate campus visits, but will also help with all aspects of the Office of Admissions including meeting with prospective students and parents, follow-up, data processing and occasional travel to help at college fairs. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

  • Cultivation of prospective students in person, via phone, email and social media
  • Assisting with all aspects of the visit program, including presenting to groups, meeting with students and families and giving tours when needed.  This may also include assisting with off-campus events
  • Assisting with data management and mailings, accurate completion of surveys and questionnaires
  • Assisting Counselors when they are out of the office traveling
  • Occasional travel
  • Other duties as assigned

Qualifications:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Requirements include: BA/BS degree from St. John’s College with some office experience; extremely strong communication and interpersonal skills as well as the ability to speak clearly and with confidence in public situations; skill at interacting with a wide range of people; strong collaborative and organizational skills with mature judgment, the ability to manage several projects simultaneously, and availability to travel up to 2 weeks on behalf of the college. Proficiency with Microsoft Office applications, database concepts, and social media. Must have a valid driver’s license and good driving record.

Compensation: Non-exempt Grade 7, Base salary = $14.60, excellent benefit package.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu or complete an application in the Personnel Office or available at www.sjca.edu.


Associate Director of Admissions Operations

Reports To: Director of Admissions

Duties: The Associate Director of Admissions Operations provides support to the Director of Admissions and all office recruitment efforts by ensuring accurate, effective and efficient delivery of all admission functions.  These operations include managing the enrollment database, generating recruitment reports, coordinating the availability of admission materials, providing office support, and managing the admissions budget.  S/he oversees all data entry, tracking incoming and outgoing mail, the supply of materials and publications, and data coordination with other offices on campus and the Santa Fe campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

  • Understand existing systems and procedures, develop and implement improvements, and create a culture of continuous ongoing improvement.
  • Manage the admission database.
  • Hire and supervise operations staff member(s) as well as 8-10 student workers;
  • Train all staff members, as appropriate, on operations systems and database procedures;
  • Oversee data quality standards and ensure the integrity of recruitment systems;
  • Design and run reports from the database;
  • Manage the flow of correspondence according to the communication plan;
  • Research industry practices and new technologies to advise the director in planning and budget allocation;
  • Closely collaborate with operations counterpart on our sister campus in Santa Fe.

Qualifications: Bachelor’s degree and five years of experience working with databases, office management and staff supervision or acceptable combination of education and experience.  Work at a college or university is preferred.  Experience in data report writing, have demonstrated ability to manage sophisticated database functions and report writing.  Mastery of Microsoft operating programs is required, knowledge of Slate preferred.  S/he must have a demonstrated ability to manage sophisticated database functions.  Must have a history of effective time management, strong attention to detail, ability to manage multiple tasks simultaneously and success at meeting deadlines.  Must possess strong interpersonal skills and customer service commitment, interact well with a wide range of constituencies, including students, parents, admission staff and colleagues in other offices. 

Compensation: Grade 12, Minimum Salary $51,439.00, excellent benefit package.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu or complete an application in the Personnel Office or available at www.sjca.edu.

Mental Health Counselor

Reports To: Assistant Dean

Duties: Meet with students for mental health assessment and counseling and crisis counseling as needed.

Consult with parents of students.  Refer to and consult with other mental health professionals weekly and as needed.  Maintain records of care.  Meet weekly with the assistant dean for consultation. Be available, on-call, for after hour emergencies and during the summer and coordinate on-call schedule with other counseling center staff. Understand as thoroughly as possible the academic and social aspects of student life at the college.  Continue professional education, maintain license and insurance

As appropriate: attend meeting or consultations with college administrators, resident assistants, senior residents, and health services staff. Participate in and help design orientation programs for freshmen and resident assistants. Attend RA meetings during the year to address ongoing wellness and mental health issues.  Design and implement group counseling and wellness programs as they serve the needs of the college community.

Qualifications: Possession of an appropriate degree (master’s or doctorate), a professional license to practice mental health counseling from the state of Maryland, at least three years of counseling experience, and professional liability insurance. Ability to understand the St. John’s College program and successfully communicate with students, faculty, and staff. 

Compensation: Grade 13, Salary $57,244.26, excellent benefit package.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu.


 

 

 

AN EQUAL OPPORTUNITY EMPLOYER

 

It is the policy of the College to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination atSt. John'sCollegein recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.