Annapolis Job Openings


How to Apply

To apply for an administrative position, please submit a cover letter and resume to: Annapolis.Jobs@sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504. Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.


New Applicant Forms New Employee Forms
Administrative Employment Application Employee Information form
Benefit Summary for Staff Candidates I-9 Eligibility to work in the USA
  Maryland State tax form
  Federal tax form
  Athletics and boathouse release
  Direct deposit form

Current Openings

Updated 8/25/15, click or scroll down for position details.

  • Public Safety Officer - position filled
  • Campus Visit Coordinator position filled
  • Interim Web Developer - position filled

Academic Computing Coordinator

Reports To: Director of IT

Duties: Evaluate current state of digital academic resources at St. John’s and define the needs of the community with the advice of tutors. Analyze trends in digital technology delivery mechanisms for different program related scenarios and periodically report on results of research, particularly potential impacts on speech, thinking and writing. Define and document standard methods for creating new digital content (e.g writing, publishing, graphics, notation tools.) Research tools for creating and presenting digital content.

Create outreach activities and workshops. Explore partnerships. Engage with peer institutions throughout the Mid-Atlantic region to identify innovative and promising digital academic initiatives.

Provide consulting. Assist tutors and students with identifying techniques, tools, and distinctive collections that serve to advance their teaching and learning. Advance transformative teaching. Actively engage with tutors as partners in integrating information literacy concepts and primary sources into the program. Other duties as assigned.

Qualifications: BA degree and 5 years of data analysis, project management, or IT development, teaching, or related experience. Prefer academic background in the Arts and/or Humanities (some background in the history of science and mathematics helpful.) Prefer a SJC alumni. Familiarity with digital data analysis tools and techniques applied to humanities research. Strong understanding of how data is analyzed and interpreted to generate new knowledge. Demonstrated program- or project-management skills and experience, including logistical support. Experience in grant reporting and grant administration. Experience organizing workshops or conferences. Interest in professional development and research. Ability to work effectively and creatively in a collaborative and complex environment. Aptitude for working productively with a diverse range of faculty, students, and academic professional staff. Experience working on cross-disciplinary, distributed, collaborative projects preferred. Effective oral, written, and interpersonal communication skills

Compensation: Grade 12, Base Salary $52,696.00, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Boathouse Manager – 60% position

Reports To: Director of Athletics

Duties: Duties: assists with overall management of waterfront activities and boathouse operations. Coaches and manages sailing and crew team, directs recreational sailing and crew program, oversees all boat maintenance and repair, supervises and manages student workers during their shift, directs boathouse operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

As Boathouse Manager:

  • Administration of day-to-day running and maintenance of the Boathouse.
  • Managing the budget in conjunction with the Athletic Director
  • Developing a financial strategy and plan for managing the Boathouse facilities and equipment.
  • Rigging and maintaining equipment, minor repairs and organizing major repairs. Keeping up to date with current issues, new materials, techniques and etc.
  • Managing Health and Safety requirements, in the boats and in the conduct of fitness and rowing training, both in the Boathouse and on water.
  • Engendering an ethos of good practice amongst the students with regard to use and care of the Boathouse and Club equipment.
  • Serving as liaison with the College Maintenance Manager regarding the condition and serviceability of the Boathouse and its facilities.
  • Ensuring the security at the Boathouse.

As Head Coach of Sailing and Rowing teams:

  • Management of coaching across the spectrum of abilities, for both individuals and crews.
  • Developing an effective working relationship with students in order to maximize their abilities and balancing their school responsibilities.
  • Managing and delivering all transportation of boats and equipment as required by the Captains. A full driving license and experience of towing boat trailers is essential.
  • Work with Athletic Director and academic calendar to schedule practices and competitions.

Qualifications: B.A. degree, 3 years competitive coaching experience, thorough knowledge of sailing, sailboat racing, and boat handling. Technical competence in all aspects of boat maintenance and rigging, fiberglass, wood, and composite marine repair. Ability to teach and supervise students in repair shop setting, ability to understand and communicate with St. John’s undergraduates.

Compensation: Grade 11, part-time annual Base Salary $28,378.00 or $26.00 per hour, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Associate Director of Accounting and Finance

Reports To: Director of Finance

Duties: The Associate Director of Accounting and Finance is responsible for performing complex analyses and reconciliations to include, but not limited to: general ledger and budget data; accounting for investments, monitoring accounts for variations from plans; determining the necessity for and processing of documentation to effect changes to accounts; and preparing schedules and assist with preparation of college-wide financial statements. Major responsibilities include general ledger accounting, regular reconciliation of designated accounts and preparation and analysis of budgets. Will work with staff of Santa Fe campus to ensure consistency in accounting policies and activities.

Essential Duties and Responsibilities include the following:

  • Assist in preparation of college-wide consolidated financial statements
  • Coordinate budget preparation, including setting deadlines to complete preliminary budget
  • Prepare and review monthly budget reports for senior management and department heads; identify and explain budget variances; work with budget managers to address budget variances
  • Review cash disbursement(checks/ACH)transactions weekly for proper approvals, documentation, accounting coding and to identify variances versus budget
  • Record monthly investment activity including unitization of college endowment fund working with the college’s external investment advisor
  • Complete monthly analysis of budget expenditures to identify potential budget variances and trends
  • Contact budget managers when expenditures vary from budget on individual line items and work with them to address needed changes
  • Coordinate, record, and reconcile inter-campus billings between Santa Fe & Annapolis
  • Maintain capital asset records, ensuring that capital assets and related depreciation are recorded properly
  • Monitor monthly faculty home loan activity and complete preparation of 1098’s for faculty home loans at year end
  • Responsible for all aspects of life annuity contracts, including monthly and year end reconciliations
  • Oversee preparation of year end 1098 and 1099 forms and transmission to outsourced vendor for printing and mailing
  • As needed, initiate bank transfers and wires
  • Assist in preparation of financial reports for board and other meetings
  • Review and reconcile general ledger accounts, as assigned
  • Oversee yearly close out of net assets in the accounting system
  • Assist with the annual audit preparation and other annual financial reports
  • Act as primary backup to payroll and director of finance and accounting
  • Prepare and submit required college surveys
  • Special project planning and analysis as required

Supervision Given: Backup supervision of Business Office

Qualifications: Bachelor's degree in accounting with five years accounting experience and/or training in not-for-profit organizations; knowledge of and ability to work with accounting and payroll software. CPA preferred. Ability to prioritize work with a sense of urgency. Excellent verbal and written communication skills, strong problem-solving and follow-up skills. Ability to work well with St. John’s College community.

Compensation: Grade 13, Base Salary $58,810.00. Excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Director of Public Safety

Reports To: Assistant Dean

General Purpose: The Director of Public Safety manages the Public Safety Office for crime prevention and safety operations on the campus. The scope of safety operations includes the security and protection of persons, buildings, property and events. The director, working with internal and external constituencies, develops and implements the college’s emergency action plans.

Essential Duties and Responsibilities include the following.

Develops policies and procedures for the Public Safety office and communicating these policies and procedures effectively to the Public Safety officers, students, faculty, staff, and visitors to campus. Directs, trains, and oversees staff for the 24/7 operation.

Maintains working relationship with students, faculty, staff, and outside agencies to provide protective services as necessary. Develops and maintaining liaisons with municipalities, county departments, local, state and federal law enforcement agencies, fire and emergency service agencies, elected officials, Naval Academy officials, neighborhood security associations and other regulatory health and safety agencies for the purpose of establishing and maintaining positive and effective relations between the college and these entities. Serves on the campus’s Emergence Response Team as the incident commander and acts as the campus representative if a unified command is established with mutual aid agencies.

Overseeing training and supervision of all Public Safety staff. Reviews incident reports and security logs, and notifies those with a need to know about incidents. Conducts staff meetings with officers on a regular basis and works directly with officers on training and professional development. Responsible for hiring, training, and overseeing subordinate supervisors and officers to ensure consistency in policy interpretation and services. Sets schedules and reviews bi-weekly payroll records and maintaining leave-time records. Sets performance expectations and does performance evaluations. Counsels and applies discipline as necessary. Maintains records of the Maryland State Police Commissions for Special Police.

Monitors Public Safety Office purchasing and budget, reviews campus related special events (homecoming, croquet, commencement etc.) for security recommendations, works with the communications office for Public Safety media related matters, conducting emergency operations training for staff and college community as required by the U.S. Department of Education, maintains professional memberships such as the Northeast Colleges and Universities Security Association, participates in freshman orientation. Responsible for Public safety equipment and systems, including surveillance, alarm, and notification systems. Recommends design, implements, and trains users on such systems

Is on call for emergency situations. Keeps the assistant dean and others apprised of crimes and incidents, including follow up, reports, and investigations, as appropriate. Keeps the assistant dean and others apprised of conditions (weather, etc.) which may have serious effects on the campus.

Compiles, coordinates, monitors, publishes, and distributes (as necessary) information related to legal and regulatory requirements, such as the Clery Act of 1990, Campus Crime Statistics Act and Student Right to Know Act, and apprises the assistant dean of changes in these and any other similar documents. Creates and updates manuals for public safety procedures and guidelines.

Assisting with development and maintains updates of the Emergency Action Plan and Standard Operating Procedure manuals, and coordinates edits and additions with the assistant dean and the treasurer. Develops programs to inform, train, and drill emergency procedures.

Qualifications: Requires a BA degree and seven years of security/public safety, including at least four years of supervisory experience as a protective service officer in a federal, state, municipality or commercial setting, or acceptable combination of education and experience, with experience on an educational or campus environment preferred. Candidates must possess the ability to work well with students, administrators, and other members of the community. Must possess ability to build a cohesive team among the officers. In addition, candidates must possess an understanding of principles and practices of disaster preparedness, response, and recovery. Prefer a working knowledge and understanding of federal and state laws applicable to an institution of higher education such as: Jeanne Clery Disclosure of Campus Security Act of 1990, Campus Crime Statistics Act, Student Right to Know Act, and sexual assault, etc. Must be able to meet the qualifications for appointment to special police officer for the State of Maryland. Must have, or be eligible to qualify for the State of Maryland Special Police Commission within 120 days of date of hire. Must possess a current valid Maryland driver's license and have a history of a safe driving record. Current or eligibility for certification in CPR and AED is required. Ability to write administrative material, proficient in the use of computers and other security equipment, demonstrated management capabilities. Applicant should be physically capable of walking or standing a post for extended periods of time and work in severe weather situations.

Compensation: Grade 15 Base Salary $74,395.00, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Admissions Assistant

Reports To: Associate Director of Admissions

Duties: The Administrative Assistant provides essential support to the Admissions Office recruitment efforts by performing data entry on prospective students, incoming applicants, and other constituents; managing department inventory; facilitating the distribution of various communications; and providing general administrative support to the Director and the office.

Essential Duties and Responsibilities include the following:

  • Data Processing and integrity
  • Developing deep knowledge of all admissions databases and systems
  • Creating new or updating applicant and other records
  • Uploading, processing, and entering all new applicant materials into databases
  • Maintaining overall database integrity
  • Identifying and researching data discrepancies and reports them to the supervisor
  • Distribution and inventory
  • Preparing and executing distribution of correspondence, publications, and other materials efficiently and accurately
  • Understanding the communications plan; performing data quality checks on distribution data
  • Tracking inventory of on- and off-site stock, office supplies, and other materials, and restocking appropriately; performing full-scale quarterly inventory; maintaining well-organized, tidy, and secure storage spaces
  • General administrative support
  • Providing director with general administrative support
  • Other duties as assigned

Qualifications: BA/BS degree preferred. Two years relevant office experience required, especially in a college or university environment, or an acceptable combination of education and experience. Strong working knowledge of data entry practices, data quality standards, and database concepts. Demonstrated working knowledge of Microsoft Word and Excel. Strong working knowledge of general administrative practices to perform functions with independent judgment and initiative. Strong working knowledge of product/inventory management preferred. Strong communication, interpersonal, and organization skills. Ability to maintain confidentiality of information. Ability to learn new concepts, systems, and databases as required.

Compensation: Grade 8 Base Hourly Rate $16.54, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Associate Director of Admissions

Reports To: Director of Admissions

Duties: The Associate Director of Admissions is a senior member of the Admissions Office. S/he advises the Director on policy and practices, recruits applicants and reads applications, represents the Admissions Office and College at professional functions, oversees the work of admissions staff, and manages an admissions portfolio.

Portfolio: This Associate Director of Admissions will manage the office communications plan, including email, web, social media, print publications, and all other marketing. In conjunction with an Associate Director of Admissions on the Santa Fe campus, s/he will manage the admissions databases, overseeing all data entry, analysis, and reports.

Essential Duties and Responsibilities include the following.

  • Serving on admissions management team
  • Advising the Director on admissions policy and practices
  • Recruiting applicants and reading applications
  • Representing the Admissions Office and College at professional functions
  • Working collaboratively with college communications and information technology offices
  • Managing the office communications plan, including email, web, social media, print publications, and all other marketing
  • Overseeing office staff who coordinate email, web, social media, print publications, and all other marketing
  • Working collaboratively with counterparts on the Santa Fe campus on both the communications plan and database management
  • Managing the admissions databases, especially Slate
  • Ability to learn new skills, systems, and technologies
  • Designing and running reports as needed or requested by the Director
  • Creating and implementing work flow systems for application and prospect management
  • Training all staff members, as appropriate, on systems and databases
  • Managing data processing staff
  • Other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

BA/BS degree required, MA/MS preferred. The successful candidate must demonstrate a deep understanding of St. John’s College and its academic program so as to present it accurately and persuasively to prospective students, manage staff members, and represent the Admissions Office as a whole. A minimum of four years of professional experience in admissions or a related field, plus experience as a supervisor, is required; additional experience is preferred. The successful candidate will need minimal supervision and be a strong leader, a creative and strategic thinker, and be motivated to exceed goals. S/he will have extremely strong writing, communication, and interpersonal skills, be calm under pressure, collaborative by nature, attentive to detail, successful at meeting deadlines, and have a history of demonstrating sound judgment, tact, and discretion.

The position requires proficiency and expediency in Microsoft Office applications, significant experience with admissions database management, and facility in all aspects of social media. Experience with Slate and HTML preferred. The position also requires the ability to travel independently and some night and weekend work. Must have a valid driver’s license and clean credit report.

Compensation: Grade 12, Base Salary $52,696.00, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Director of Major Campaign Gifts

Reports To: Vice President for Advancement

Duties: The Director of Major Campaign Gifts is a senior-level advancement staff member charged with the identification, cultivation, solicitation, and stewardship efforts for major gift prospects to support St. John’s College. The position has an important role in building a fundraising strategy for the College as it embarks on the quiet-phase of a comprehensive, college-wide fundraising campaign.

The Director of Major Campaign gifts will interact with the presidents, vice presidents, and senior advancement personnel on both the Annapolis and Santa Fe campuses to recommend and implement individualized prospect strategies. The incumbent must possess a thorough knowledge of St. John’s College and its strategic needs as identified for the upcoming campaign. Must also possess the ability to work with the highest level of donors, including members of the Board, and understand sophisticated financial planning and tax advantages for philanthropic activity. Gifts solicited range from major commitments to the Annual Fund, to specially targeted endowment gifts, to bequests/deferred gifts. The DMCG will keep prospect records and track visits, update biographical information, and work with the Advancement and Alumni Relations staff on overall strategic planning for fundraising and engagement and participate in advancement and campaign planning.

The Director of Major Campaign Gifts will be responsible for identification, cultivation, solicitation and stewardship of approximately 150 assigned prospects and current donors. The major emphasis of the position is the solicitation of gifts of $25,000 or more from individuals. Will maintain an active travel schedule of 10-12 face-to-face meetings per month; some of the visits will be jointly conducted with staff, faculty and volunteer partners.

Qualifications: Bachelor's degree and five years progressively responsible experience in fundraising from individuals, or in alumni/constituent relations with an emphasis on fundraising. Experience in college/university major gift fundraising highly desirable. Ability to establish and maintain good working relationships with prospects and donors and advancement colleagues. Ability to work independently and at the same time in a collaborative organizational structure and across both Annapolis and Santa Fe campus communities. Ability to communicate effectively orally and in writing. Ability to persuade and influence others. Ability to develop and implement short-and-long-term goals and plans. Ability to develop and maintain recordkeeping systems and procedures. Ability to use independent judgment. Must

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the College to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John's College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.