Annapolis Job Openings


How to Apply

To apply for an administrative position, please submit a cover letter and resume to: Annapolis.Jobs@sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504. Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.


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Current Openings

Updated 7/24/15, click or scroll down for position details.


Director of Public Safety

Reports To: Assistant Dean

General Purpose: The Director of Public Safety manages the Public Safety Office for crime prevention and safety operations on the campus. The scope of safety operations includes the security and protection of persons, buildings, property and events. The director, working with internal and external constituencies, develops and implements the college’s emergency action plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Develops policies and procedures for the Public Safety office and communicating these policies and procedures effectively to the Public Safety officers, students, faculty, staff, and visitors to campus. Directs, trains, and oversees staff for the 24/7 operation.

Maintains working relationship with students, faculty, staff, and outside agencies to provide protective services as necessary. Develops and maintaining liaisons with municipalities, county departments, local, state and federal law enforcement agencies, fire and emergency service agencies, elected officials, Naval Academy officials, neighborhood security associations and other regulatory health and safety agencies for the purpose of establishing and maintaining positive and effective relations between the college and these entities. Serves on the campus’s Emergence Response Team as the incident commander and acts as the campus representative if a unified command is established with mutual aid agencies.

Overseeing training and supervision of all Public Safety staff. Reviews incident reports and security logs, and notifies those with a need to know about incidents. Conducts staff meetings with officers on a regular basis and works directly with officers on training and professional development. Responsible for hiring, training, and overseeing subordinate supervisors and officers to ensure consistency in policy interpretation and services. Sets schedules and reviews bi-weekly payroll records and maintaining leave-time records. Sets performance expectations and does performance evaluations. Counsels and applies discipline as necessary. Maintains records of the Maryland State Police Commissions for Special Police.

Monitors Public Safety Office purchasing and budget, reviews campus related special events (homecoming, croquet, commencement etc.) for security recommendations, works with the communications office for Public Safety media related matters, conducting emergency operations training for staff and college community as required by the U.S. Department of Education, maintains professional memberships such as the Northeast Colleges and Universities Security Association, participates in freshman orientation. Responsible for Public safety equipment and systems, including surveillance, alarm, and notification systems. Recommends design, implements, and trains users on such systems

Is on call for emergency situations. Keeps the assistant dean and others apprised of crimes and incidents, including follow up, reports, and investigations, as appropriate. Keeps the assistant dean and others apprised of conditions (weather, etc.) which may have serious effects on the campus.

Compiles, coordinates, monitors, publishes, and distributes (as necessary) information related to legal and regulatory requirements, such as the Clery Act of 1990, Campus Crime Statistics Act and Student Right to Know Act, and apprises the assistant dean of changes in these and any other similar documents. Creates and updates manuals for public safety procedures and guidelines.

Assisting with development and maintains updates of the Emergency Action Plan and Standard Operating Procedure manuals, and coordinates edits and additions with the assistant dean and the treasurer. Develops programs to inform, train, and drill emergency procedures.

Qualifications: Requires a BA degree and seven years of security/public safety, including at least four years of supervisory experience as a protective service officer in a federal, state, municipality or commercial setting, or acceptable combination of education and experience, with experience on an educational or campus environment preferred. Candidates must possess the ability to work well with students, administrators, and other members of the community. Must possess ability to build a cohesive team among the officers. In addition, candidates must possess an understanding of principles and practices of disaster preparedness, response, and recovery. Prefer a working knowledge and understanding of federal and state laws applicable to an institution of higher education such as: Jeanne Clery Disclosure of Campus Security Act of 1990, Campus Crime Statistics Act, Student Right to Know Act, and sexual assault, etc. Must be able to meet the qualifications for appointment to special police officer for the State of Maryland. Must have, or be eligible to qualify for the State of Maryland Special Police Commission within 120 days of date of hire. Must possess a current valid Maryland driver's license and have a history of a safe driving record. Current or eligibility for certification in CPR and AED is required. Ability to write administrative material, proficient in the use of computers and other security equipment, demonstrated management capabilities. Applicant should be physically capable of walking or standing a post for extended periods of time and work in severe weather situations.

Compensation: Grade 15 Base Salary $74,395.00, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Admissions Assistant

Reports To: Associate Director of Admissions

Duties: The Administrative Assistant provides essential support to the Admissions Office recruitment efforts by performing data entry on prospective students, incoming applicants, and other constituents; managing department inventory; facilitating the distribution of various communications; and providing general administrative support to the Director and the office.

Essential Duties and Responsibilities include the following.

Data Processing and Integrity

Developing deep knowledge of all admissions databases and systems

Creating new or updating applicant and other records

Uploading, processing, and entering all new applicant materials into databases

Maintaining overall database integrity

Identifying and researching data discrepancies and reports them to the supervisor

Distribution and Inventory

Preparing and executing distribution of correspondence, publications, and other materials efficiently and accurately

Understanding the communications plan; performing data quality checks on distribution data

Tracking inventory of on- and off-site stock, office supplies, and other materials, and restocking appropriately; performing full-scale quarterly inventory; maintaining well-organized, tidy, and secure storage spaces

General Administrative Support

Providing Director with general administrative support

Other duties as assigned

Qualifications: BA/BS degree preferred. Two years relevant office experience required, especially in a college or university environment, or an acceptable combination of education and experience. Strong working knowledge of data entry practices, data quality standards, and database concepts. Demonstrated working knowledge of Microsoft Word and Excel. Strong working knowledge of general administrative practices to perform functions with independent judgment and initiative. Strong working knowledge of product/inventory management preferred. Strong communication, interpersonal, and organization skills. Ability to maintain confidentiality of information. Ability to learn new concepts, systems, and databases as required.

Compensation: Grade 8 Base Hourly Rate $16.54, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Associate Director of Admissions

Reports To: Director of Admissions

Duties: The Associate Director of Admissions is a senior member of the Admissions Office. S/he advises the Director on policy and practices, recruits applicants and reads applications, represents the Admissions Office and College at professional functions, oversees the work of admissions staff, and manages an admissions portfolio.

Portfolio: This Associate Director of Admissions will manage the office communications plan, including email, web, social media, print publications, and all other marketing. In conjunction with an Associate Director of Admissions on the Santa Fe campus, s/he will manage the admissions databases, overseeing all data entry, analysis, and reports.

Essential Duties and Responsibilities include the following.

  • Serving on admissions management team
  • Advising the Director on admissions policy and practices
  • Recruiting applicants and reading applications
  • Representing the Admissions Office and College at professional functions
  • Working collaboratively with college communications and information technology offices
  • Managing the office communications plan, including email, web, social media, print publications, and all other marketing
  • Overseeing office staff who coordinate email, web, social media, print publications, and all other marketing
  • Working collaboratively with counterparts on the Santa Fe campus on both the communications plan and database management
  • Managing the admissions databases, especially Slate
  • Ability to learn new skills, systems, and technologies
  • Designing and running reports as needed or requested by the Director
  • Creating and implementing work flow systems for application and prospect management
  • Training all staff members, as appropriate, on systems and databases
  • Managing data processing staff
  • Other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

BA/BS degree required, MA/MS preferred. The successful candidate must demonstrate a deep understanding of St. John’s College and its academic program so as to present it accurately and persuasively to prospective students, manage staff members, and represent the Admissions Office as a whole. A minimum of four years of professional experience in admissions or a related field, plus experience as a supervisor, is required; additional experience is preferred. The successful candidate will need minimal supervision and be a strong leader, a creative and strategic thinker, and be motivated to exceed goals. S/he will have extremely strong writing, communication, and interpersonal skills, be calm under pressure, collaborative by nature, attentive to detail, successful at meeting deadlines, and have a history of demonstrating sound judgment, tact, and discretion.

The position requires proficiency and expediency in Microsoft Office applications, significant experience with admissions database management, and facility in all aspects of social media. Experience with Slate and HTML preferred. The position also requires the ability to travel independently and some night and weekend work. Must have a valid driver’s license and clean credit report.

Compensation: Grade 12, Base Salary $52,696.00, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Campus Visit Coordinator

Reports To: Associate Director of Admissions

General Purpose: The Campus Visit Coordinator is responsible for implementing all aspects of on-campus programming. S/he leads reception, manages the admissions inboxes and telephones, coordinates student workers, and assists with the implementation of the campus visit program, open houses, and the Summer Academy.

Essential Duties and Responsibilities include the following.

  • Managing Admissions Office reception, including visitors, mail, email, and telephone
  • Coordinating student worker assignments and overseeing their performance
  • Assisting with all aspects of the campus visit program, including organizing visits, presenting to groups, preparing visit materials, and meeting with students and families
  • Assisting with all aspects of open house planning
  • Assisting with all aspects of Summer Academy planning
  • Assisting with data processing for visitors
  • Managing office calendar
  • Other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

BA/BS degree required; St. John’s graduate preferred. The successful candidate must demonstrate a deep understanding of St. John’s College and its academic program so as to present it accurately and persuasively to prospective students, oversee student workers, and represent the Admissions Office as a whole. The Campus Visit Coordinator must have extremely strong communication and interpersonal skills as well as the ability to speak clearly and with confidence in public situations. S/he must be comfortable and skilled at interacting with a wide range of people. S/he must be collaborative and possess mature judgment. S/he must have strong organizational skills, the ability to manage several projects simultaneously, and be capable of overseeing the work of student workers.

The position requires proficiency and expediency in Microsoft Office applications and the ability to learn admissions databases and systems.

Compensation: Grade 8, Base Salary $34,402.00, excellent benefits.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Interim Web Developer – August 2015 through April 2016

Reports To: Director of Information Technology (IT)

General Purpose: Serve as web developer to maintain and update the college website including SEO analysis and updates to improve site performance.

Duties:

  • Manage web optimization and development for the college website, define key metrics using SEO tools and continuously improve website performance to meet goals.
  • Based on guidance from Director of Web Initiatives and Social Media implement changes to site using Concrete5 and respond to support requests from offices on the Annapolis campus regarding college website.
  • Cooperate with the Santa Fe webmaster on select projects.
  • Under guidance of the IT Director, provide day-to-day maintenance of college website (a LAMP environment). Utilize and obtain new skills in CSS/PHP/Bootstrap tools.
  • Manage Google Analytics reporting and AdWords campaigns as directed.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Bachelor’s degree two or more years of related experience, or an equivalent combination of education and experience. Two or more years of experience in SEO marketing (including copy writing, analytics, and reporting). Experience with Concrete5 or any content management system. Experience with Bootstrap and PHP are highly desirable. A solid understanding of web application development processes, from the layout/user interface to relational database structures. Strong communication and writing skills, knowledge of website and SEO best practices. Must have the ability to communicate with peers and managers while leading development to a completed and timely solution. Strong organization skills are necessary to manage multiple timelines and complete tasks in a timely manner. Desire to learn new things and adapt to change in a highly flexible and fast-moving environment.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu


Director of Major Campaign Gifts

Reports To: Vice President for Advancement

Duties: The Director of Major Campaign Gifts is a senior-level advancement staff member charged with the identification, cultivation, solicitation, and stewardship efforts for major gift prospects to support St. John’s College. The position has an important role in building a fundraising strategy for the College as it embarks on the quiet-phase of a comprehensive, college-wide fundraising campaign.

The Director of Major Campaign gifts will interact with the presidents, vice presidents, and senior advancement personnel on both the Annapolis and Santa Fe campuses to recommend and implement individualized prospect strategies. The incumbent must possess a thorough knowledge of St. John’s College and its strategic needs as identified for the upcoming campaign. Must also possess the ability to work with the highest level of donors, including members of the Board, and understand sophisticated financial planning and tax advantages for philanthropic activity. Gifts solicited range from major commitments to the Annual Fund, to specially targeted endowment gifts, to bequests/deferred gifts. The DMCG will keep prospect records and track visits, update biographical information, and work with the Advancement and Alumni Relations staff on overall strategic planning for fundraising and engagement and participate in advancement and campaign planning.

The Director of Major Campaign Gifts will be responsible for identification, cultivation, solicitation and stewardship of approximately 150 assigned prospects and current donors. The major emphasis of the position is the solicitation of gifts of $25,000 or more from individuals. Will maintain an active travel schedule of 10-12 face-to-face meetings per month; some of the visits will be jointly conducted with staff, faculty and volunteer partners.

Qualifications: Bachelor's degree and five years progressively responsible experience in fundraising from individuals, or in alumni/constituent relations with an emphasis on fundraising. Experience in college/university major gift fundraising highly desirable. Ability to establish and maintain good working relationships with prospects and donors and advancement colleagues. Ability to work independently and at the same time in a collaborative organizational structure and across both Annapolis and Santa Fe campus communities. Ability to communicate effectively orally and in writing. Ability to persuade and influence others. Ability to develop and implement short-and-long-term goals and plans. Ability to develop and maintain recordkeeping systems and procedures. Ability to use independent judgment. Must

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu .


Assistant Director of Personnel

Reports To: Director of Personnel

Position Description: Responsible for the administration and delivery of various employee benefit plans such as life, health, dental, disability, retirement, vacation, sick leave, family medical leave, leave of absence, and unemployment insurance. Oversees enrollment in benefit plans and provides policy and benefit orientation and training. Maintains vendor contact to investigate discrepancies and provide information in non-routine situations. Audits payroll and vendor records. Maintains employee benefit files and other record keeping.

Manages recruitment and job placement activities. Counsels supervisors, posts jobs, communicates with candidates, recommends salary placement, and makes offers of employment. Follows up with background, new hire, and orientation processes. Keeps records and prepares statistical reports concerning recruitment, interviews, hires, transfers, promotions, and terminations. Oversees administrative aspect of employee terminations, insuring benefits and college access are terminated, giving outgoing employee and supervisor pertinent information.

Advises and counsels managers on supervisory issues including performance coaching, alignment of goals and infrastructure, and disciplinary concerns. Reviews and revises associated documentation. Conducts disciplinary investigations and insures the process is balanced, thorough and fair before action is taken. Has hire/fire authority.

Provides clerical and organizational support for the office. Maintains inventory of office supplies. Participates on salary and benefit related committees. Works on special projects. Acts as decision maker in the absence of the Director of Personnel. Performs related duties as required.

Qualifications: BA degree and at least five years related experience, preferably in human resources or personnel law, or acceptable combination of education and experience. Experience counseling people in difficult situations, excellent judgment, communication, and organizational skills. Ability to understand the college community and interact well with all. Good verbal and writing skills, computer literacy, financial aptitude as well as ability to maintain accurate and detailed records.

To Apply: Send cover letter and resume to Annapolis.Jobs@sjc.edu.


AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the College to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination atSt. John'sCollegein recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.