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Mailroom

The St. John’s College mailroom for the Annapolis campus is responsible for receiving, processing, and distributing the college’s incoming and outgoing mail. It supports the high standards of St. John’s College by offering this service in a courteous, accurate, and timely manner, as well as providing a means of communications within the college community.

Mailboxes

Undergraduate Mailboxes
Undergraduate mailboxes are located in the lower level of McDowell Hall near the Coffee Shop. Undergraduate mailboxes are reassigned two weeks prior to registration. The new mailbox numbers and combinations are issued to students on registration day with their class schedule. Student mailboxes are not shared.

Graduate Institute Mailboxes
Graduate Institute mailboxes are located in the lower level of McDowell Hall next to the Graduate Institute bulletin board. Graduate Institute students are issued mailbox numbers and combinations, from the Graduate Institute Office, prior to registration for each semester. Mailboxes are reassigned at the beginning of each semester.

Office/Staff Mailboxes
The large, keyed boxes are located under the undergraduate mailboxes in McDowell Hall. Each office is assigned a mailbox, which is shared by the staff of that office.

Tutor Mailboxes
Tutor mailboxes are located in the Tutor Common Room in the lower level of McDowell Hall. Tutor mailboxes never close.

Mis-Boxed Mail
Mail that has been mis-boxed should be returned to the mailroom via the mail slot located in the mailbox wall.

Mailbox Repair, Box Numbers, and Combinations
Contact the mailroom supervisor for assistance with repairs and lost box numbers and combinations.

Student Mailroom Information

Student Mailroom Information
The mailroom is located in the lower level of McDowell Hall. Its function is to receive and distribute the daily incoming post office mail, campus mail, and packages. Stamps and small padded envelopes may be purchased from the college bookstore located in the lower level of Humphreys Hall.

Mailboxes
Undergraduate mailboxes are located in the lower level of McDowell Hall near the Coffee Shop. Graduate Institute mailboxes are in lower level of McDowell Hall next to the Graduate Institute bulletin board. 

Addressing Mail
It is important that all incoming mail/packages are addressed correctly. Mail that is incorrectly addressed and cannot be delivered will be returned to the sender. 

Names/Nicknames
If you do not always use your given name, please notify the mailroom supervisor to ensure timely delivery of your mail.

Incoming Packages for Students
Due to the lack of storage, it is recommended that students send packages to the college not more than two weeks prior to registration. 

Privacy Act
The mailroom will not release mailbox numbers to anyone. For security reasons, do not share your mailbox combination.

Mystery Mail
If the mailroom staff is unable to identify the receiver of a package, it will be held for two days before returning the item to the sender. If a return address is not available, the item will go to a “dead letter” bin.

Campus Mail
Clearly write the recipient’s name or office. The mailroom is not responsible for loss of money, etc., that is distributed through campus mail. It is important that the mail has a return name on it. This makes it possible to return mail to the sender without the mailroom supervisor having to open it. 

Mail Forwarding
Upon graduation or withdrawal from the college only First Class mail will be forwarded, and only for six months. After six months, the mail will be returned to the sender. If a forwarding address is not on file, the mail will be returned to the sender. 

Mailroom Hours – Academic Year
Monday to Friday
10:15 a.m. to 1 p.m.
3:30 p.m. to 4:30 p.m.

Mailroom Hours – Long Weekends, Winter, Spring and Summer Breaks
Hours are posted on the mailroom door

Mailroom Package Pick Up Hours
Monday – Friday
Noon to 1 p.m. and (academic year, long weekends and breaks) 6:30 p.m. to 7:30 p.m. (academic year only)

Incoming & Outgoing Mail

Incoming Mail
It is important that all incoming mail is addressed correctly. Your incoming correspondence should include your given name and middle initial. If you have a name that is commonly used, your middle initial will ensure proper delivery. The mailbox number is only for students to locate their mailbox and should not be included in the college address. It is not necessary to include the name of your dorm. Mail that is incorrectly addressed and cannot be delivered will be returned to the sender. The mailing address for USPS, UPS, FedEx, DHL, etc.:

First Name, Last Name, Middle Initial (optional)
St. John’s College
60 College Avenue
Annapolis, MD 21401-1687

Postage Due
Mail sent to students without the proper postage will receive a post office form in their mailbox. This form along with a picture ID must be taken to the post office listed on the form. The student will be required to pay the additional postage before the post office will release the mail.

Outgoing Mail
A mail slot is located on the bottom right-hand side of the undergraduate mail box wall in the Coffee Shop located in the lower level of McDowell Hall. Stamped outgoing mail and campus mail can be placed through this slot. Stamped mail must be received in the mailroom by 10 a.m. or 2 p.m. in order for it to be taken to the post office that day. Always include a return name on all mail pieces in case it is undeliverable.

Campus Mail
Student mailbox sizes are 3 ½” W x 4 ½” H x 14” D.

  • Notices/flyers should not be any smaller than one-third of an 8 ½” x 11” sheet of paper.
  • Full sheets (8 ½” x 11”) must be folded in half or letter size (thirds).
  • Notices being sent to multiple individuals should be in alphabetical order with a rubber band around them.
  • A return name is required on all items.
  • There is no guarantee of mail delivery if names/instructions are attached to the mail with a Post-It note or paper clip.
  • All items/mail must be addressed clearly with delivery names and/or instructions attached so that it will not fall off. This includes papers, reports, notebooks, and books being sent to tutors.

Students Sending Papers to Tutors
Your paper should be in an envelope or folded in half or thirds and stapled or taped closed. This ensures the confidentiality between you and your tutor. Clearly write the name of the tutor and include a return name on the envelope or on the folded page of the report.

Mail Distribution
The campus mail is distributed in the following ways:

  • All students/staff/offices/tutors
  • Individual students/staff/offices/tutors
  • By Class (i.e. FR, SO, JR, SR)

Policy
All mail is distributed by mail employees only. Personal businesses are not allowed to operate from a college mailbox. St. John’s College reserves the right to hold and/or return any mail that appears to be addressed to a business.

Packages

Incoming
UPS ground, FedEx ground and USPS packages are delivered to the Humphreys Package Room Monday to Saturday (USPS only on Saturday), and then moved to the mailroom. Package notification slips are placed in the appropriate mailboxes. The package slip as well as a signature is required for the release of a package from the mailroom.

FedEx Air and DHL envelopes and packages are delivered to the switchboard. The switchboard operator notifies the recipient via campus mail. These packages must be picked up from the switchboard. A signature and St. John’s College ID is required for release of the mail piece. The switchboard is located on the first floor of the Campbell Dorm.

Large boxes sent to the college for the fall semester will be held and distributed from a storage room on campus. Signs will be posted at the registration table designating the pickup place, dates, and times. Small boxes will be housed and distributed from the mailroom. All boxes sent to the college for the spring semester and the Graduate Institute summer semester will be distributed from the mailroom. Package notification slips will be distributed to the mailboxes.

Due to the lack of storage, it is recommended that you send packages to the college not more than two weeks prior to registration.

Outgoing
The college does not provide outgoing package services for students. However, small UPS/USPS or FedEx packages that have a pre-paid, return label can be given to the mailroom for delivery to the appropriate vendor.

Larger packages that need to be shipped or returned can be taken to the Annapolis Post Office for USPS services. FedEx and UPS services are available at the Annapolis Post Box located at 3 Church Circle (about four blocks from campus) Annapolis, MD 21401, 410-268-6245 (phone).

Returning Unwanted Packages
A package cannot be returned, without additional postage if it has been opened. Clearly write in bold letters “Return to Sender.” Deliver UPS Ground, FedEx Ground and USPS packages to be returned to the Print Shop. FedEx Air returns must be taken to the switchboard.

Unidentified Packages
If the mailroom is unable to identify the receiver of a package it will be held for two days before returning the item to the sender. If a return address is not available, the item will go to a “dead letter” bin.

Mailroom Package Pick Up Hours
Monday through Friday
12 noon to 1 p.m. and
6:30 p.m. to 7:30 p.m. (Academic Year Only)

Mail Forwarding

Mail Forwarding
Forwarding address cards, for undergraduate summer forwarding and graduating seniors, are placed in mailboxes by the fourth week in April and must be returned to the mailroom supervisor. Graduate Institute students may leave a forwarding address with the Graduate Institute Office and/or the mailroom supervisor.

Students who live off campus and move to another location must submit a change of address form to their local post office before they move. The Annapolis Post Office will not forward mail for students who live on campus and move off campus, withdraw or graduate. The post office sends the mail to the college and it is the mail service’s responsibility to forward the First Class mail to the addressee if possible.

Upon graduation or withdrawal from the college, only First Class mail will be forwarded and only for six months. After six months the mail will be returned to the sender. If a forwarding address is not on file, the mail will be returned to the sender.

It is recommended that students submit a change of address directly to banks, lenders, family, and friends. Campus mail, media mail, FedEx, and UPS mail or packages can not be forwarded. Magazines and newspapers will not be forwarded.

International Mail
International mail can not be forwarded. It is up to the student to notify banks, magazines, etc. when their address will change. The St. John’s College mailroom is not responsible for international mail sent to students who no longer attend the college. All mail will be returned to sender, unless the student stays in the US. Mail can be forwarded to an address in the United States if this information is given to the mailroom supervisor.

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