How to Apply

To apply for an open (non-faculty) position, please submit a cover letter and resume to: annapolis.jobs(at)sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504.

Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

Information for Annapolis Faculty Applicants

Current Openings

(Updated April 18, 2019)

• Financial Aid Coordinator
• Admissions Counselor
• Landscape Assistant – Seasonal
• Campus Environmental Technician – Seasonal
• Manager, Technical Services and Digital Technology
• Temporary Business Office Assistant
• Public Safety Officer

Financial Aid Coordinator

Reports To: Director of Financial Aid

Office: Financial Aid

FLSA Status: Non-exempt

General Purpose: Assists the Director and Assistant Director with the administration of federal, state, and institutional aid programs. Provides students and families with general information about financial aid resources, aid eligibility requirements, and the financial aid application process. Assists students and parents with properly completing aid applications and reviews the completed forms for accuracy and completeness.

Essential Duties and Responsibilities:

• Responsible for the generation of document tracking correspondence, award letters and loan proceed notifications.
• Utilizes the PowerFAIDs financial aid software to facilitate the collection and tracking of required documents from aid applicants through all phases of the financial aid process. Manages electronic scanning and filing of all required application documents. Coordinates data collection and data review of ISIR electronic student information records transmitted to the College by the Department of Education’s Central Processing System (CPS) through the EDConnect system. Along with the ISIR files, loads the CSS Profile applications into PowerFAIDS. Work closely with team members in the Admissions Office to share relevant information.
• Ensures that federal regulations are met in the collection of documents for federal verification. Maintains the integrity of student records both in PowerFAIDs and in the electronic student files. Manages the on campus student employment including application process, new employment onboarding paperwork, and timesheet processing.
• Updates and maintains written and web-based financial aid information college-wide and facilitates the dissemination of financial aid information to students and parents. Handles incoming phone calls, emails and reception of visitors to the office. May perform other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree. Competent in the use of computers with ability to learn new systems. Knowledge of database systems, statistical analysis, and electronic processing of aid and prior financial aid experience is a plus. Ability to work with the College community.

Compensation: Grade 9, base rate $18.19 per hour based on a 35 hour work week

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Admissions Counselor

Reports To: Associate Director of Admissions

Office: Admissions

FLSA Status: Exempt

General Purpose: The Admissions Counselor supports the efforts of the Admissions Office by managing an assigned territory, implementing recruitment strategies, communicating with student prospects, building relationships with high schools, managing inquiries and applications, and supervising the tasks of student workers.

Essential Duties and Responsibilities:

• Review, assess, and implement recruitment strategies for a specific territory that includes statistical analysis and plans to achieve both short-term and long-term recruitment goals.
• In conjunction with the overall recruitment strategy, organize and independently conduct 5-8 weeks of travel. Arrange and conduct student interviews, meetings with alumni, and school visits.
• Serve as primary contact for prospective students, parents, counselors, and teachers; effectively manage the student application process.
• Articulate effectively the goals of liberal education and the St. John’s program in particular.
• Be conversant on federal and institutional financial aid policies and procedures; promote the merit aid program at St. John’s.
• Read and evaluate applications to the college.
• Collaborate and coordinate with admissions colleagues in Annapolis and in Santa Fe
• Other duties as assigned

Qualifications: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BA/BS degree required; St. John’s or other liberal arts college graduate preferred and 6 months work experience. The successful candidate must demonstrate a deep understanding of St. John’s College and its academic program as to present it accurately and persuasively to prospective students, oversee student workers, and represent the Admissions Office as a whole. The Admissions Counselor must have extremely strong communication and interpersonal skills as well as the ability to speak clearly and with confidence in public situations. The Counselor must be comfortable and skilled at interacting with a wide range of people. The Counselor must be collaborative and possess mature judgment. The Counselor must have strong organizational skills, the ability to manage several projects simultaneously, and be capable of overseeing the work of student workers.

The position requires proficiency and expediency in Microsoft Office applications and a willingness to learn admissions databases, facility in social media, the ability to travel independently for up to eight weeks, and some night and weekend work. Must have a valid driver’s license and clean credit report.

Compensation: Grade 8 Base Rate–$34,058.18, based on 35 hour work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Landscape Assistant – Seasonal

Reports To: Deputy Director of Buildings and Grounds

Office: Buildings and Grounds

FLSA Status: Non-Exempt

General Purpose: To assist in the maintenance of campus grounds and other duties on a seasonal basis.

Essential Duties and Responsibilities:

• Maintain garden areas through weeding, watering, planting, etc.
• Lawn maintenance, and general cleaning on campus as necessary.
• Assist in recycling and refuse removal.
• Assist in moving furniture

Schedule: Monday through Friday, 7 a.m.–3 p.m. 35 hours a week, beginning on or about May 14 through August 16.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be reliable, punctual and professional.
• Heavy lifting and strenuous work is required.
• Must be of average physical strength and coordination in order to carry and use the necessary equipment.
• Knowledge of plants or yard work experience is helpful.
• Ability to work independently as well as in groups.
• Work is primarily outdoors and requires ability to work in all weather conditions.
• The desire to complete a task to the point of taking pride in it.

Compensation: $10.10 per hour based on a 35 hour work week. Seasonal/Temp.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Campus Environmental Technician – Seasonal

Reports To: Custodial Manager

Office: Buildings and Grounds

FLSA Status: Non-Exempt

General Purpose: Assist CET (custodial) in routine cleaning/housekeeping of campus facilities.

Essential Duties and Responsibilities:

1. Sweep and mop floors as needed
2. Remove trash and recycling
3. Move furniture
4. Vacuum, dust and wipe down trim, doors, floors, etc.
5. Assist CET staff with other duties as assigned

Schedule: Monday through Friday, 7 a.m.–3 p.m. 35 hours a week, beginning on or about May 14 through August 16.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation: $10.10 per hour based on a 35 hour work week. Seasonal/Temp.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu​​​​

Manager, Technical Services and Digital Technology

Reports To: Library Director

Office: Greenfield Library

FLSA Status: Exempt

Essential Duties and Responsibilities:

The Manager, Technical Services and Digital Technology, under the general supervision of the Library Director, provides leadership, development, coordination, and direction for the following areas: cataloging, classification, processing material, authority file maintenance, digital technology, library systems and database administration, serials processing, and basic bindery and preservation activities. The incumbent will identify, formulate and assess goals, priorities, policies, and procedures for these areas of responsibility and work closely and collaboratively with library staff to ensure efficient workflow and high-quality user experience. The incumbent will also work in conjunction with Library Director to manage technical services vendor relations and will supervise and train student assistants assigned to work with this position.

The incumbent will be responsible for managing the digital technology work being done at the library. Responsibilities will include: following best practices in digital collection creation and management, managing digitization projects and creating workflows, planning and managing format conversions and migrations; creating innovative and flexible solutions that meet the needs of the St. John’s College community, and seeking grant funding for digital initiatives. The incumbent will work in conjunction with the Associate Library Director and the Library Director on digitization projects.

The Manager, Technical Services and Digital Technology is responsible for systems administration, including management of library technology by coordinating the development, implementation and maintenance of the library’s technology, and keeping the library current and staff informed. This involves: leading in the evaluation, implementation and innovative use of technologies, including the implementation and management of the integrated library system (ILS); serving as a liaison with ITS Office staff in maintaining the library’s ILS and other related systems; suggesting suitable applications to improve library services; providing expertise and developing strategies for systems administration of digital records and commercial electronic resources through the online catalog and other discovery interfaces; collaborating with staff to develop recommendations for policies, procedures, workflows and practices that make effective use of various systems’ capabilities; problem-solving and trouble-shooting for the ILS and other databases.

The incumbent will: perform original and copy cataloging in OCLC and the ILS for all types of library materials in accordance with accepted national standards using AACR2 and MARC codes and tags, LC classification and subject headings, RDA, metadata, Dublin Core, and other relevant standards; import name and subject authority records into the ILS; evaluate, test, and load commercial bibliographic records into the online catalog; ensure accuracy and quality of bibliographic and item record information for all materials.

The Manager, Technical Services and Digital Technology is also responsible for: managing materials and processes for items sent out to commercial bindery; repair and basic preservation activities; working with Circulation Assistant to ensure that sufficient stock of technical services supplies are available when needed; creating, maintaining, and updating appropriate procedure manuals. The incumbent will serve as the emergency building coordinator.

In all areas of responsibility: works independently yet shows good judgment in keeping the Library Director informed of developments outside the regular routines; keeps abreast of current trends and practices; engages in professional development activities including listservs, meetings, training sessions, and conferences; respects the confidentiality of patron requests and records and follows the current ALA Code of Ethics; prepares and submits various monthly, quarterly, and annual reports, and gathers statistics on technical services activities for various reports and surveys; contributes to library decision-making; is good office citizen (i.e. keeps work and break areas clean, responds to email and requests promptly, has a positive attitude, and respects the feelings and needs of co-workers).

Other Duties and Responsibilities: The incumbent may be asked to: assist with Circulation Desk duties including some evening and weekend hours; participate in special projects as assigned; manage special projects of a set duration. The incumbent may also perform additional responsibilities as staffing patterns and needs arise, at the discretion of the Library Director.

Qualifications: MLS from an ALA accredited institution; minimal 1-2 years professional experience; demonstrated knowledge of AACR2, MARC21, LC Subject Headings and Classification; knowledge of current trends in cataloging, metadata and information retrieval, RDA, information technology standards and protocols, proxy servers, remote patron authentication, relational databases using MS Access and/or SQL server, and advanced knowledge of MS Office products; experience managing digital collections; knowledge of digital asset management systems and relational databases, digitization best practices and emerging technology trends, and one or more scripting and/or programming languages (e.g. HTML, XHTML, CCS and ADA guidelines); understanding of the variety of metadata standards used in digital collections (e.g. EAD, MODS, METS, Dublin Core); familiarity with digital conversion technologies, digital object standards and workflows; experience creating/maintaining web sites using relevant standards and technologies, such as LibGuides; good judgment and maturity in support of the mission, policies and procedures of the library and the college; ability to work independently and cooperatively with colleagues, handle multiple assignments and changing priorities, and meet deadlines; 1-2 years experience working with integrated library systems, preferably SirsiDynix; ability to communicate clearly; ability to lift 40 pounds, and push and control wheeled carts with more than 100 pounds of weight; must be detail oriented.

Desirable Qualifications: Degree in liberal arts or humanities; experience working in an academic library; experience with digital repository systems, such as Omeka; experience with audio software, such as Audacity, and podcasting; experience managing student assistants; reading knowledge of foreign language, especially French or Ancient Greek; experience with repair and preservation of library materials; familiarity with the St. John’s College curriculum.

Compensation: Base Rate–$52,168.76, based on a 35 hr work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Temporary Business Office Assistant

Reports To: Director of Finance

FLSA Status: Non-Exempt

Essential Duties and Responsibilities:

Accounts Payable

• Receive invoices from vendors and department managers, checks vendor information and accuracy of general ledger (G/L) account coding.
• Verify invoices have the proper approval for authorization for payment.
• Create and process vendor checks and verify accuracy of information on each check.
• Act as a liaison between college and vendors or college community in resolving billing questions.
• Prepare weekly check runs for mailing.
• Check all credit cards statements for G/L accurate coding, check and verify total credit card transactions against attached receipts and enter transactions into the G/L by the 15th of the month.

Business Office Assistant

• Provide administrative and organizational support to the business office and treasurer.
• Manage and control confidentiality of sensitive business and personal information
• Prepare correspondence, account analysis and reports that require a great deal of attention to detail.
• Communicate effectively with internal and external stakeholders.
• Greet visitors, answer incoming calls and discerns nature of business, research and respond to the issue or refer matters to appropriate person.
• Handle a wide range of office duties including correspondence, filing, sorting/routing mail, ordering supplies, machine maintenance, planning travel, and maintaining an orderly flow of appointments for the treasurer.
• Assists Student Accounts Coordinator with Billing Questions
• Participates in Business Office cross training program.
• Performs other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Some college level education
• Knowledge of modern office practices, procedures, and equipment; knowledge and preparation of records, reports, correspondence, and written directives of English language, grammar, spelling, and punctuation; ability to act independently and make logical decisions, to represent the Treasurer faithfully in tactfully dealing with the general public and all members of the College community; to establish appropriate priorities for control of visitors and of the office.
• Ability to handle sensitive information with discretion and judgement.
• Experience with effective time management.
• Proficient in Microsoft Office suite applications and Adobe Acrobat.
• Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College. High level of personal integrity. Ability to pass background investigation including credit check.

Compensation: Base Rate–$10.10 per hour, based on a 25 hr work week.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Public Safety Officer

Reports To: Associate Director of Public Safety

FLSA Status: Non-Exempt

Essential Duties and Responsibilities: The Public Safety Officer is responsible for ensuring the safety and security of the people, buildings and property of the campus community; this is a high-visibility, service-oriented position. Specific duties include, but are not limited to:

• Provide security and protective services to the college community by conducting routine patrols of buildings and outdoor areas on campus. Provide basic information and directions to college personnel, students, and/or the general public.
• Follow campus procedures for rule enforcement. Commissioned officers may need to resort to physical restraint of individuals attempting to inflict physical harm on themselves or others, or commit criminal acts.
• Respond to emergencies by assessing the situation, employing tact, diplomacy, and individual judgment to remedy and maintain order.
• Provide emergency first aid to injured persons and assist in the transportation arrangements of ill or injured persons when necessary.
• Cooperate and provide direct support to his superior officers or to the local police department in the investigation of any incident.
• Complete necessary administrative reports/forms related to incidents and/or arrests, to include gathering pertinent information from participants and/or witnesses.
• Maintain regular radio contact with officers and college staff to receive calls for service, report any unusual situations, and to request backup when necessary.
• Observe, report and address faulty and/or unsafe situations, equipment, and lighting to include reporting fire and other safety equipment that are not in working order, setting up caution tape, traffic cones, etc.
• Respond to calls for lockouts and admit authorized personnel to locked buildings and rooms.
• Attend internal/external courses, classes, and seminars, to further develop protective services skills and knowledge.
• Attain a Special Police Commission within 120 days of employment.
• Maintain certifications as appropriate, such as CPR, OC spray, police baton, etc.
• Appear in court regarding incidents that occur in the college Community when necessary.
• Transport the College bank deposit.
• Must wear issued uniform, unless otherwise authorized, and carry all appropriate credentials when on duty.
• Complete routine operational procedures during each shift.
• Performs other work-related duties as requested.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Applicant should be physically capable of walking or standing a post outdoors for extended periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Entry Level Qualifications: High school graduation or GED required, college degree preferred. Previous security agency experience preferred. Strong interpersonal skills, including ability to generate cooperation from others. Ability to maintain calm and order during emergencies. Must be available to work different shifts. Possession of a special police commission or the ability to obtain a commission within 120 days of employment. Must be able to complete state mandated and campus required training programs. Demonstration of a working knowledge of computers, especially MS Word, radios and phones. Ability to be certified in first aid and CPR. Successful completion of a physical examination, drug screen and background check approved by the Director of Personnel. No criminal record. Must possess and maintain a current valid Maryland driver’s license.​​​

Compensation: Grade 7 Starting Rate–$14.80, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

 

EQUAL OPPORTUNITY EMPLOYER

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.