How to Apply

To apply for an open (non-faculty) position, please submit a cover letter and resume to: annapolis.jobs(at)sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504.

Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

Information for Annapolis Faculty Applicants

Current Openings

(Updated October 10, 2019)

• Director of Admissions Operations and Communications
• Executive Assistant to the President
• Alumni Engagement Coordinator
• Admissions Counselor
• Campus Environmental Technician (CET) II
• Director of Development

Director of Admissions Operations and Communications

Reports To: Vice President of Enrollment

Office: Admissions—Annapolis Campus

FLSA Status: Exempt

General Purpose: The Director of Admissions Operations and Communications is a senior member of the Admissions Office. The Director advises the Admissions Office on policy and practices, represents the office and college at professional functions, and oversees the work of admissions staff. The Director can articulate effectively the mission of St. John’s College.

The Director will oversee the communications and operations team, act as the admissions CRM lead responsible for all operations and reporting within the CRM, and will oversee the communications plan, including email, web, social media, print publications, and all other marketing.

Essential Duties and Responsibilities:

• Oversee the import and export of admissions data and the staff implementing the import and export of admissions data. Maintain data integrity of all admissions files, applications, and decisions. Serve as the lead on implementation and maintenance of admissions systems.
• Oversee the admissions communications plan and the staff implementing the admissions communications plan, which includes email, web, social media, print publications, and all other marketing.
• Oversee the creation of admissions reports and surveys and the staff completing admissions reports and surveys.
• Train admissions staff members on the proper and best use of admissions systems and databases. Create documentation and training materials to use, maintain, and update the admissions systems.
• Work collaboratively with other college offices, especially Financial Aid, Business, Information Technology, and Communications.
• Travels when necessary between the campuses and for conferences.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• BA/BS degree required, MA/MS preferred.
• Demonstrate a deep understanding of St. John’s College and its academic program so as to present it accurately and persuasively to prospective students, manage staff members, and represent the Admissions Office as a whole.
• A minimum of five years of professional experience in admissions or a related field, plus experience as a supervisor, is required; additional experience is preferred.
• Independent worker and be a strong leader, a creative and strategic thinker, and be motivated to exceed goals.
• Extremely strong writing, communication, and interpersonal skills, be calm under pressure, collaborative by nature, attentive to detail, successful at meeting deadlines, and have a history of demonstrating sound judgment, tact, and discretion.
• Proficiency and expediency in Microsoft Office applications, significant experience with admissions database management, and facility in all aspects of social media.
• Experience with Slate, HTML, and SQL strongly preferred.
• Ability to travel independently and some night and weekend work.
• Must have a valid driver’s license

Compensation: Grade 14, $65,000.00 annually, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Executive Assistant to the President

Reports To: President

General Purpose: The Executive Assistant to the President provides information management support to the President and Board of Visitors and Governors, representing the President’s office effectively to others, arranging travel, coordinating 50+ events per year, and providing general administrative support.

Essential Duties and Responsibilities:

• Provide the President with proactive administrative support, managing the calendar, routinely updating the President with appointments, status of projects and upcoming events, and assisting with prioritization of prep time for engagements.
• Manage the logistics of the President’s Visibility Project, including scheduling routine meetings, preparing agendas, tracking progress and ensuring follow-up by assigned parties. May assist with reviewing proposals for speaking engagements.
• Assist in management of the President’s social media presence, coordinating scheduled blog postings, proofing articles for accuracy and comprehensibility, and approving comments within established guidelines.
• Assist with committee, faculty, and other meetings by preparing agendas and supporting documents, and maintain operational history by developing and utilizing orderly file and retrieval systems; may record meeting discussions.
• Organize meetings of the Board of Visitors and Governors (BVG), arranging logistics and technology support, creating and assembling meeting materials and handling concerns of the Board.
• Coordinate, plan and execute a variety of events, meetings, and projects related to Commencement, including committee participation and/or leadership, guiding faculty and students on protocol, securing information and commitments from key participants in a timely manner, and partnering with the Registrar’s and Dean’s offices to insure a seamless flow to all Commencement activities., managing and anticipating deadlines and conflicts.
• Independently handle a variety of written, phone and personal inquiries from all constituencies served by the President’s office.
• Manage and maintain the President’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
• Plan and execute a variety of dinners, community outreach and College events at the President’s home such as Faculty events, BVG meetings, etc.; coordinate details with the President, the President’s spouse, caterers and outside vendors.
• Manage the President’s home independently when the President is traveling.
• Work with representatives of the Advancement office to insure all relevant details are communicated/obtained for any event planned in which the President has a role.
• Keeps and approves timesheets of the student worker. May supervise student aides and temporarily supervise administrative assistants assigned to projects of the President.
• Manage the President’s Office budget: design/request spreadsheets and reports to track financial information and budget projections; sign off on payment requests, tracking bills and expenditures; maintain documentation related to business and personal tax records. Prepares expense reports.
• Maintain office supplies and equipment operation, troubleshooting malfunctions, calling for repairs, and staying abreast of new equipment, techniques and technology, that may improve efficiency.
• Independently attend to phone calls and respond to emails received from students, staff, faculty, alumni, Board members, donors and friends of the College.
• Maintain knowledge of stakeholders and constituents, both internal and external.
• Acquire knowledge of policy and operational changes and appropriately update governing documents.
• Maintain confidence of internal and external constituents in the President’s Office and protect operations by keeping information confidential.
• Create and project an image of warmth, professionalism, and competence in the President’s Office.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• BA and at least 2-3 years of related experience.
• 2+ of executive support/familiarity with Board relations duties, preferred.
• Extensive knowledge of modern office practices, procedures, and equipment to perform functions with independent judgment and initiative; of preparation of records, reports, and correspondence; of English language, grammar, spelling, and punctuation; and ability to compose basic correspondence in another person’s voice.
• Ability to represent the President professionally with the general public and all members of the College community, to establish appropriate priorities for control of visitors and to simultaneously convey both warmth and competence.
• Strong service, communication, interpersonal, and organizational skills.
• Ability to handle sensitive information with discretion and judgment.
• Ability to effectively manage time and resources of self and others to minimize conflicts and respond to priorities.
• Demonstrated working knowledge of MS Outlook, Word, Excel and PowerPoint.
• Experience in a college/university, association, educational institution or not for profit organization preferred.
• Event planning experience preferred.

Compensation: Base Rate - $50,000, excellent benefits

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Alumni Engagement Coordinator

Reports To: Director of Alumni Relations (College-wide)

FLSA Status: Non-exempt

General Purpose: The Alumni Engagement Coordinator is responsible for implementing activities, programs, services, and communications that reach, serve, and engage current and future alumni, while promoting the importance of philanthropy and increasing the commitment to alumni giving. The coordinator serves as a key liaison between alumni and development communication efforts, facilitating a collaborative and strategic approach to alumni communications. The coordinator also focuses on the alumni experience of the college, providing excellent constituent relations and response college-wide via on-campus personal engagement, customer service channels, and dynamic social media engagement.

Essential Duties and Responsibilities:

• Collaborate with the development and communication teams to plan and implement alumni communication efforts to include: managing a master alumni relations schedule and communication templates; managing the SJC Connect platform; coordinating mail and email outreach; keeping website content up-to-date; providing ongoing social media content; and providing support for peer-to-peer fundraising and/or crowdfunding campaigns.
• Manage reunion Class Chair volunteers for the Annapolis classes, including cultivation, stewardship, and administrative support. Collaborate on Homecoming events, primarily on the Annapolis campus. Provide logistical and communication support; information to students and RA’s; and supervision of student workers for events as needed.
• Provide excellent constituent experience for alumni and others, serving as the frontline representative for in-person interactions, both in the Hodson House and collegewide through management of main Alumni Office contact channels (e.g., voicemail on both campus’ main office lines, main email address, etc.). Provide administrative support for the Alumni Association Board, including maintaining digital presence and hard-copy archives and files in collarboration with the Alumni Association’s secretary.
• Serve as staff point of contact for current students and recent alumni in Development and Alumni Relations. Implement events and initiatives that increase awareness of the alumni community and support their transition into this community, including onboarding into SJC Connect. Manage programs that encourage understanding of and participation in philanthropy and volunteerism, such as the Senior Legacy Program. Recruit, manage, and provide ongoing communication to recent alumni class leaders. Assist with efforts to increase event attendance, volunteerism, and philanthropy by this constituency. Collaborate with other departments and the Alumni Association on student and recent alumni support and outreach as appropriate.
• Report metrics for all activities and support information pipeline to Development Officers and Advancement Services. Other duties as assigned.

Key Performance Measures:

• Meet or exceed annual and specific event/program goals for key metrics, including financial (e.g., program income) and engagement (e.g., overall attendance, audience communication targets, etc.).
• Increase alumni participation rates through reunion year, senior legacy, recent alumni and other special campaigns.
• Demonstrate success in collaborating with staff, volunteers, and officers of the college, particularly with regard to engaging alumni, executing events and supporting a college-wide volunteer management system.

Knowledge, Skills, and Abilities:

• Understanding of St. John’s College and its strategic needs.
• Broad knowledge of alumni relations, communication, and social media best practice.
• Ability both to work independently and to collaborate effectively in a complex, matrix-managed team structure.
• Program and project management skills, oral and written communication skills, and highly developed customer service skills required.
• Must be able to motivate and influence others.
• Judgment, diplomacy, and tact are fundamental requirements for this role due to extensive personal contact with students and alumni.
• Bachelor’s degree required.

Compensation: Grade 10, Base Rate-$20.23/hour, excellent benefits

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Admissions Counselor

Reports To: Associate Director of Admissions

FLSA Status: Exempt

General Purpose: The Admissions Counselor supports the efforts of the Admissions Office by managing an assigned territory, implementing recruitment strategies, communicating with student prospects, building relationships with high schools, managing inquiries and applications, and supervising the tasks of student workers.

Essential Duties and Responsibilities:

• Review, assess, and implement recruitment strategies for a specific territory that include statistical analysis and plans to achieve both short-term and long-term recruitment goals
• In conjunction with the overall recruitment strategy, organize and independently conduct 5–8 weeks of travel. Arrange and conduct student interviews, meetings with alumni, and school visits
• Serve as primary contact for prospective students, parents, counselors, and teachers; effectively manage the student application process
• Articulate effectively the goals of liberal education and the St. John’s program in particular
• Be conversant on federal and institutional financial aid policies and procedures; promote the merit aid program at St. John’s
• Read and evaluate applications to the college
• Collaborate and coordinate with admissions colleagues in Annapolis and in Santa Fe
• Other duties as assigned

Supervision Given: The ideal candidate will be a self-starter who meets deadlines and goals, working well with a team. The Admissions Counselor will report to the Associate Director of Admissions.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BA/BS degree required; St. John’s or other liberal arts college graduate preferred and 6 months work experience. The successful candidate must demonstrate a deep understanding of St. John’s College and its academic program so as to present it accurately and persuasively to prospective students, oversee student workers, and represent the Admissions Office as a whole. The Admissions Counselor must have extremely strong communication and interpersonal skills as well as the ability to speak clearly and with confidence in public situations. The Counselor must be comfortable and skilled at interacting with a wide range of people. The Counselor must be collaborative and possess mature judgment. The Counselor must have strong organizational skills, the ability to manage several projects simultaneously, and be capable of overseeing the work of student workers.

The position requires proficiency and expediency in Microsoft Office applications and a willingness to learn admissions databases, facility in social media, the ability to travel independently for up to eight weeks, and some night and weekend work. Must have a valid driver’s license and clean credit report.

Compensation: Grade 8, base pay–$34,058 annually, based on a 35 hour work week. Excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Campus Environmental Technician (CET) II

Reports To: Custodial Manager

Office: Buildings and Grounds

FLSA Status: Non-exempt

Duties:

• Cleans assigned buildings. Usually assigned to specific buildings; works a portion of the day’s assignment as part of a team.
• Maintains a healthy a healthy living/work environment in assigned buildings; dust surfaces, empties trash and keeps receptacles sanitized.
• Sweeps, mops, strips and waxes floors.
• Vacuums and shampoos carpets.
• Washes walls and windows.
• Cleans and sanitizes bathrooms and fixtures.
• Moves furniture as needed.
• Sets up classrooms and outside areas for classes, lectures, meetings, and other events.
• Schedule may include evening and weekend work; Overtime may be required.
• Assists with outside work as needed, including but not limited to, snow removal and clearing.
• Responsible for following safe practices and safety procedures. Has frequent exposure to students, faculty, and others in the College community in the course of performing assigned duties. Performs related duties as required.
• Follows all safety guidelines.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or GED, and one-year custodial experience, or acceptable combination of education and experience. Knowledge of cleaning methods and practices. Ability to follow instructions, perform tasks requiring physical strength, manual dexterity, stamina, stooping, walking, climbing, lifting and/or moving up to 50 pounds as needed. Ability to relate to all members of the College community and the general public be prompt and dependable. Ability to endure outside elements periodically.

Compensation: Grade 4, Base pay $11.22/hr based on a 35 hour work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Director of Development

Reports To: Executive Director of Major Gifts

Office: Advancement

FLSA Status: Exempt

The Director of Development will join the College at an exciting time. On September 12, 2018 St. John’s College launched Freeing Minds: A Campaign for St. John’s College. The goal of this comprehensive campaign is to raise $300 million by June 30, 2023, which is the most ambitious fundraising effort ever attempted by the College. The campaign has raised more than $200 million as of June 2019, which includes a $50 million challenge from the Barbara and Warren Winiarski Family Foundation.

At the heart of Freeing Minds is the strategic decision to make the unique education offered by St. John’s College more affordable and accessible by lowering the published tuition by over thirty percent. The new financial model, supported by this ambitious campaign, has received widespread media attention including articles in the New York Times, the Washington Post, CNBC, and hundreds of other outlets.

Role: The Director of Development is responsible for fostering relationships on behalf of the College, discerning the philanthropic priorities of individual donors, and aligning them with the priorities and needs of the College in order to increase current use, endowed, and planned gifts. The Director is responsible for creating and maintaining a robust portfolio of prospects at the major and principal gifts levels, moving them purposefully toward philanthropic support of the College. Partnering closely with alumni relations colleagues, the Director also helps to build strong regional networks that support the College through philanthropy and volunteer efforts.

This effort is so much more than a fundraising job; it is the opportunity to build a culture of philanthropy within the College and among its constituents. The lead donors are in place, and they are ready to be joined by many more, especially first time donors. At the end of the campaign, the major gifts team will have built a vibrant giving culture and great pipeline for the next campaign.

Essential Duties and Responsibilities:

• Proactively manage a prospect portfolio of 170-200 records, including: completion of the moves management process for each assigned prospect, as well as ongoing replenishment of the portfolio in consultation with Advancement Services and senior development leadership.
• Develop regions in support of the campaign, including a pipeline of prospects and donors in assigned regions. Contribute to a robust planned giving program through donor cultivation efforts. Manage meetings, events, and travel logistics in support of fundraising efforts in the region, including staffing leadership.
• Update moves management activities in Raiser’s Edge database on a regular and timely basis. Annual strategic planning and tactical execution of steps to increase philanthropy to St. John’s College.
• Contribute actively to strategy discussions for all other areas of development and alumni relations to strengthen the friend-raising and fund-raising culture of St. John’s College. Performs other job related duties as assigned.
• Meet or exceed annual fundraising goals.
• Build a pipeline and completion of the moves management cycle for assigned prospects.
• Average of 15+ donor visits per month.
• Accuracy and currency with Raiser’s Edge data management.
• Demonstrated success in collaborating with staff, volunteers, and officers of the College.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of five years of progressive experience in direct personal solicitation of individuals at the major gift level.
• Bachelor’s degree required. Master’s degree preferred.
• Ability both to work independently and to collaborate effectively in a complex, matrix-managed team structure.
• Ability to work with the College’s highest-level donors, including board members, alumni, parents, volunteers and friends.
• Skill in translating College needs and priorities into appealing giving opportunities for donors.
• Superior judgment, advanced oral and written communication skills, confidentiality, highly developed interpersonal skills, and integrity are fundamental requirements for this role.
• Familiarity with major gift and planned giving best practices, including an understanding of basic financial planning and tax implications for philanthropy.

Monthly travel is required.

Compensation: Grade 16, base rate–$82,840 annually, based on a 35 hr work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

 

EQUAL OPPORTUNITY EMPLOYER

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.