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Job Openings in Annapolis

How to Apply

To apply for an open (non-faculty) position, please submit a cover letter and resume to: annapolis.jobs@sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504.

Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

Information for Annapolis Faculty Applicants

Current Openings

(Updated July 18, 2017)

 

Treasurer

Reports To: President and College-Wide Financial Officer

Duties: Through a respectful constructive style and guided by the Polity and Strategic Plan, the Treasurer provides the leadership, management and vision necessary to ensure that the Annapolis campus has the proper operational controls, administrative and reporting procedures, and people systems to effectively maintain the campus and to ensure financial strength and operating efficiency.

Collaborates with the campus management team and the College-Wide Financial Officer (CWFO) to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to achieve the objectives of the campus and college. Develop, motivate, and lead a high performance management team that fosters a success-oriented, accountable environment within the college. The Treasurer has oversight of the business office, buildings and grounds, personnel, technology, and auxiliary operations.

The Treasurer oversees the campus’s general accounting, payroll, student accounts, procurement and expenditures. Working with the College-Wide Financial Officer, the Treasurer is responsible for managing all fiscal functions of the campus in accordance with generally accepted accounting principles, ensuring the existence of and adherence to appropriate financial controls and policies. The Treasurer ensures that campus reconciliations and reports are completed on a timely basis. The Treasurer assists in coordinating the financial audit, which is conducted from the Annapolis campus, as well as the completion of college-wide tax returns and other regulatory filings. The Treasurer prepares the campus operating budget, receiving guidance from the CWFO on college-wide assumptions and assist the Treasurer in developing current year projections and analyses. The Treasurer oversees the campus’s cash flows and anticipates operating and capital cash needs. Negotiates and approves contracts with vendors, ensuring that contracts comply with college policies, that contracts are funded, and that vendors provide goods or services before payments are made. Produces a variety of monthly, quarterly, and annual financial and/or ad hoc reports for all constituencies including the Board of Visitors and Governors.

The Treasurer manages local financial relationships including banking, leasing, and lending. Works with the CWFO to report to banks and lenders as needed.

The Treasurer manages the personnel staff, including planning of staff levels and compensation, including salary and benefit programs. Ensures that payroll and benefits payments and filings are processed accurately and timely.

The Treasurer has oversight of campus buildings and grounds operation, managing the condition, upkeep, and maintenance of the campus facilities. Directs the development of capital plans, including funding of such plans.

The Treasurer manages the campus’s dining operations, including review and oversight of the 3rd party food service provider. Supervises the conference services staff.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum of a Bachelor’s degree and ten years high-level management experience. Demonstrated experience working with budgets and extensive managerial and supervisory experience, ability to problem solve in a team/committee style, and ability to successfully delegate work. At least five years of supervisory experience, ability to motivate, train, and develop staff. Ability to work successfully with the College community including the Board and other professionals such as architects, lawyers, and insurance brokers. Desirable qualities include fund accounting, endowment, or grant management experience.

Compensation: Grade-19 – starting $132,670.69

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Admissions Counselor

Reports To: Associate Director of Admissions

General Purpose: The Admissions Counselor supports the efforts of the Admissions Office by managing an assigned territory, implementing recruitment strategies, communicating with student prospects, building relationships with high schools, managing inquiries and applications, and supervising the tasks of student workers.

Essential Duties and Responsibilities:

  • Review, assess, and implement recruitment strategies for a specific territory that include statistical analysis and plans to achieve both short-term and long-term recruitment goals
  • In conjunction with the overall recruitment strategy, organize and independently conduct 5-8 weeks of travel. Arrange and conduct student interviews, meetings with alumni, and school visits
  • Serve as primary contact for prospective students, parents, counselors, and teachers; effectively manage the student application process
  • Articulate effectively the goals of liberal education and the St. John’s program in particular
  • Be conversant on federal and institutional financial aid policies and procedures; promote the merit aid program at St. John’s
  • Read and evaluate applications to the college
  • Collaborate and coordinate with admissions colleagues in Annapolis and in Santa Fe
  • Other duties as assigned

Supervision Given: The ideal candidate will be a self-starter who meets deadlines and goals, working well with a team. The Admissions Counselor will report to the Associate Director of Admissions.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation: Grade 8, starting rate: $34,057.98, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Accounting and Payroll Specialist

Reports To: Controller

General Purpose: The Accounting/Payroll Specialist is responsible for maintaining the general ledgers for multiple funds on a computerized accounting system in a timely and efficient manner. The Accounting/Payroll Specialist is also responsible for payroll processing, cash management, and cash and other reconciliations.

Essential Duties and Responsibilities:

  • Daily deposit and reconciliation of cash receipts;
  • Daily interface of gifts and events from Raisers Edge to the general ledger;
  • Collection and upload of timesheets into payroll system;
  • Process payroll and benefits
  • Prepare trial payroll and obtain Controller’s approval for final payroll processing;
  • Review all payroll changes for accuracy;
  • Process benefit vendor payments including 403b;
  • Coordinate year-end W-2 processing;
  • Timely and efficient maintenance of assigned accounts in the general ledger to enable the monthly and annual closing of the books;
  • Prepare monthly reconciliations of assigned bank accounts;
  • Prepare quarterly reconciliation of all grants with the Development office;
  • Prepares monthly reconciliation and analysis of all gifts and restricted accounts;
  • Prepare standard and correcting journal entries for approval by the Director of Finance
  • Review and reconcile other general ledger accounts as assigned;
  • Monthly monitor and reconcile Life Annuity payments and investments;
  • Weekly record bookstore deposits;
  • Prepare and input A/P and ach payments for the Annapolis campus;
  • Assist with the annual audit preparation;
  • Prepare any A/P or ach payments as needed for the Annapolis campus;
  • Accept special assignments and work as backup to other Business Office functions;
  • Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

One to three years of relevant experience maintaining a general ledger for a diversified company with monthly reconciliation responsibility. Associate degree in business preferred or acceptable combination of education and experience. Experience with managing cash management functions of an organization and experience in higher education preferred. Experience with processing and updating payroll records preferred. Ability to operate Microsoft Excel and computerized accounting systems at an intermediate level. Effective written and verbal communication skills. Ability to solve practical problems and work independently with limited instructions in a fast-paced environment.

Ability to prioritize work with a sense of urgency. Excellent verbal and written communication skills, strong problem-solving and follow-up skills. Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College. High level of personal integrity. Ability to pass background investigation including credit check.

Compensation: Grade 10, $20.23, excellent benefits

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Senior Accountant

Reports To: Controller

General Purpose: Responsible for performing complex reconciliations to include, but not limited to: general ledger and budget data; monitoring accounts; determining the necessity for and processing of documentation to effect changes to accounts; and preparing schedules and other related financial data for the College’s annual financial statements. Major responsibilities include general ledger accounting, regular reconciliation of designated accounts and preparation and analysis of budgets.

Responsibilities:

  • Assist with budget preparation and review
  • Review checks/ach transactions weekly
  • Complete monthly analysis of budget expenditures to identify potential budget variances and budget trends
  • Work with budget managers when expenditures have exceeded budget or budget manager questions (excluding salaries)
  • Prepare monthly gift reconciliation for all funds
  • Oversee debt service management and reconciliation
  • Track and reconcile all activity monthly in the Plant Fund and prepare transmittal documents for annual capital assets inventory and depreciation
  • Oversee the monthly recording of credit card expenses and ask as liaison between credit card company and employees
  • Coordinate preparation of all end of year tax forms (1098, 1098-T, 1099)
  • Assist in preparation of financial reports for BVG meetings
  • Review and reconcile general ledger accounts, as assigned
  • Record and reconcile investment activity monthly
  • Assist with yearly close out of funds in accounting system
  • Assist with the annual audit and tax preparation and other annual financial reports
  • Prepare and process monthly health, life and plant allocations
  • Special project planning and analysis and backup to other Business Office functions, as required

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree in accounting with three to five years’ position-related experience and/or training; knowledge of and ability to work with accounting software. Higher education or non-profit experience preferred. Ability to prioritize work with a sense of urgency. Excellent verbal and written communication skills, strong problem-solving and follow-up skills. Ability to work well with St. John’s College community.

Compensation: Grade 12 - $52,168.76, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu.

Boathouse Manager (part-time)

Reports To: Athletics and Recreation Coordinator

General Purpose: To manage all waterfront activities and boathouse operations as well as to administer the day-to-day running and maintenance of college boats and boathouse equipment. This includes performing and/or overseeing all boat maintenance and repair; coordinating recreational sailing, crew, and general boating programs; managing boathouse operations; supervising student workers.

Essential Duties and Responsibilities:

  • Rigging and maintaining equipment, including performing repairs to ensure safety of boathouse users and the security of all college boats
  • Providing instruction in safe boating to individuals across a broad range of experience and athletic ability
  • Ensuring all boaters are adequately trained in using the college boats
  • Managing Health and Safety requirements, both in the Boathouse and on water
  • Managing transportation of boats and equipment, from loading to launching
  • Managing the budget in conjunction with the Athletics and Recreation Coordinator
  • Serving as liaison with the college Maintenance Manager regarding the condition and serviceability of the Boathouse and its facilities
  • Staying up-to-date with current issues, new materials, techniques, etc. related to boating safety, equipment, and best practices

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • B.A. degree or acceptable combination of education and experience
  • Thorough knowledge of boat handling, marine regulations, and repair techniques
  • Technical competence in boat maintenance, rigging, and operation
  • Technical competence in fiberglass, wood, and composite marine repair
  • Maryland Safe-Boating Certificate and current CPR + First-Aid certification or ability to obtain same
  • Full, unrestricted Driver’s License
  • Ability to teach and supervise students in repair-shop setting
  • Ability to understand and communicate with St. John’s College undergraduates, faculty, and staff
  • Coaching experience in competitive sailing preferred

Compensation: Grade 11, starting rate: $22.50 per hour, excellent benefits. The average hours during the semester are between 25-30, with fewer hours during the summer.

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu.

 

An Equal Opportunity Employer

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.

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