How to Apply

To apply for an open (non-faculty) position, please submit a cover letter and resume to: annapolis.jobs(at)sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504.

Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

Information for Annapolis Faculty Applicants

Current Openings

(Updated August 12, 2019)

• Junior Accounting Assistant
• Senior Staff Clinician
• Circulation Assistant
• Campus Environmental Technician II
• Technical Trades Assistant
• Health Center Administrative Assistant
• User Support Specialist
• Director of Development

Junior Accounting Assistant

This is a 1 year position to start July/Aug 2019.

Reports To: Director of Finance

Office: Business Office

FLSA Status: Non-exempt

Essential Duties and Responsibilities:

• Accounts Payable –
  • Process Accounts Payable Requests
  • Enter invoices into Accounting system for weekly processing
  • Prepare weekly check runs for mailing
• Accounts Receivable –
  • Take payments for various transactions either in person or via phone in business office
• Issuance of Petty Cash for Expense Reimbursements.
• Reconciliations of multiple bank and balance sheet accounts, including accruals, pre-paids, taxes, etc.
• Preparation of end of year Tax forms –
  • 1098s and 1099s
  • Mailing of annual State Tax Returns
• Check all credit cards statements for G/L accurate coding, check and verify total credit card transactions against attached receipts and enter transactions into the G/L by the 20th of the month.
• Oversight of on-site “Swag Store” inventory
• Budget vs Actual Variance Analysis -
  • Investigate reasons for variances between budget and actual expenses throughout fiscal year
  • Monitor Department Budgets and send notification for potential overages
• Provide administrative and organizational support to the business office and treasurer.
• Prepare correspondence, account analysis and reports that require a great deal of attention to detail.
• Communicate effectively with internal and external stakeholders
• Greet visitors, answer incoming calls and discerns nature of business, research and respond to the issue or refer matters to appropriate person. 
• Handle a wide range of office duties including correspondence, filing, sorting/routing mail, and machine maintenance.
• Assists Student Accounts Coordinator with Billing Questions
• Performs other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• 1-2 years of accounting experience; non-profit environment a plus.
• Associates Degree in Accounting, Business Administrating, or other related education.
• Experience with Accounting Softwares; Jenzabar products a plus.
• Excellent verbal, written communication and interpersonal skills.
• Proficient in Microsoft Office suite applications and Adobe Acrobat. 
• Strong organization, problem solving and analytical skills; ability to multitask; accuracy and attention to detail; deadline-oriented; ability to function well in a team-oriented environment; ability to handle sensitive information with discretion and judgment.
• Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College. High level of personal integrity. Ability to pass background investigation including credit check.

Compensation: Grade 10, Base Rate–$20.23/hour, based on a 35 hr work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Senior Staff Clinician

Reports To: Executive Director of Campus Wellness

Office: Campus Wellness

FLSA Status: Exempt

Job Summary: The Senior Staff Clinician provides individual and group counseling, outreach, consultation, crisis intervention, and community referrals to students seeking services at the Counseling Center. The Senior Staff Clinician assists in unit program evaluation and with developing and providing training to the campus community on areas related to the impact of social, emotional and psychological concerns on academic performance. The Senior Staff Clinician serves as a clinical resource for the Staff Clinician.

In addition, the Senior Staff Clinician participates in the after-hour/on-call rotation and develops and maintains strong relationships with Center and campus colleagues in order to provide services that meet the assessed needs of students and of the campus.

This position reports to the Executive Director, Campus Wellness.

Essential Duties and Responsibilities:

• Possess the knowledge, skills and abilities of a mental health clinician (professional counselor, clinical social worker, or clinical psychologist).
• Demonstrated skills and expertise for crisis management, psychotherapy, group therapy and related practice.
• Demonstrated experience working with dual-diagnosis patients and those experiencing suicidality.
• Ability to effectively collaborate with other staff and positively contribute to a patient care team.
• Ability to document therapy in accordance with policies and procedures regarding medical records’ implements and adheres to policies which ensure patient confidentiality.
• Strong commitment to student learning, with the ability to balance direct care with outreach to academic programs and campus/community constituents.
• Demonstrated ability to work effectively with racially, ethnically, sexually and economically diverse clientele.
• Skills in public speaking and providing group training and/or mental health outreach activities.
• General knowledge of and skill in the operation of personal computers and related software, including an electronic health record system.

Minimum Qualifications:

• Masters or doctoral degree in social work, counseling, or psychology.
• Licensed in Maryland to practice counseling, social work or psychology.
• Minimum of six years post degree work experience in a mental health setting.
• Administrative experience within a mental health clinic utilizing an integrated health model.
• Effective verbal and written communication skills.

Preferred Qualifications:

• Supervised internship or equivalent, to include clinical assessment, counseling and crisis intervention, with a diverse college-age population.
• Experience working with a young adult, underserved and high-risk population within a fast-paced, constantly changing environment.
• Demonstrated ability to work effectively with racially, ethnically, sexually and economically diverse clientele with a social justice approach.

Expected Hours of Work: The position features regular, scheduled hours along with after-hour/on-call responsibilities on a scheduled basis. This is a 9-month position working the following hours:

• 28 hours per week, August 15 through May 15
• One month of summer on-call responsibilities

Compensation: Grade 13, Base pay $42,000 annually, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Circulation Assistant

Reports To: Associate Library Director

Office: Greenfield Library

FLSA Status: Exempt

General Purpose: The Circulation Assistant works independently and as a team member to provide high-level customer service in a small academic library setting; shows good judgment in keeping full-time staff informed of developments outside regular routines; represents the College in a professional manner respects patron confidentiality and privacy, adheres to the current ALA Code of Ethics; ; and is a good office citizen (i.e. keeps work and break area clean, responds to email and requests promptly, has a positive attitude, and respects the feelings and needs of co-workers).

Essential Duties and Responsibilities:

• Provides circulation service and reference service to patrons
• Assists patrons with use of computers, printer, scanner, and AV equipment
• Serves as trouble shooter for all equipment in public areas
• Assists with training of student assistants, follows up with students on assigned tasks and projects
• Maintains on-desk and off-desk schedules and reviews and submits timecards
• Processes interlibrary loans (borrowing and lending)
• Oversees shelf-maintenance, including shelving and shelf-reading
• Maintains reserve collection and hold shelf
• Oversees inventory activities for all circulating collections, including missing materials
• Maintains newspaper collections including checking in and claiming newspapers
• Orders and maintains inventory of office supplies
• Tracks and records statistics including head and entry counts
• Submits money deposits to Business Office
• Tracks work orders for various offices and vendors
• Prepares and submits various monthly, quarterly, and annual reports
• Ensures that the library is safe and secure in the absence of a full-time staff member
• Opens and closes library on weekends and weekday evenings
• Ability to bend, kneel, crouch, reach, push book carts, and lift up to 40 lbs.

Other Duties and Responsibilities: Updates library databases; assists with donations processing; social media posting; creating signage; assists with exhibits/displays and community outreach. Other duties and projects may be assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications: A Bachelor’s degree; 2 years relevant experience, or acceptable combination of education and experience; competence in use of computers, including experience using scheduling software; proficient with MS Office applications, especially Word and Excel; demonstrate strong and effective written and verbal communication, excellent customer service skills, ability to handle multiple and changing priorities, tasks and emergencies; ability to work independently and cooperatively with colleagues; meet deadlines. Must be detail oriented and demonstrate flexibility and initiative. Must be willing and able to work nights and weekends.

Desirable Qualifications: A Bachelor’s degree in liberal arts or humanities familiarity with the St. John’s College curriculum, work experience in an academic library. Experience with SirsiDynix Horizon.

Compensation: Grade 9, Base Rate–$37,829.49, based on a 35 hr work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Campus Environmental Technician II

Reports To: Custodial Manager

Office: Buildings and Grounds

FLSA Status: Non-exempt

Duties:

• Cleans assigned buildings. Usually assigned to specific buildings; works a portion of the day’s assignment as part of a team.
• Maintains a healthy a healthy living/work environment in assigned buildings; dust surfaces, empties trash and keeps receptacles sanitized.
• Sweeps, mops, strips and waxes floors.
• Vacuums and shampoos carpets.
• Washes walls and windows.
• Cleans and sanitizes bathrooms and fixtures.
• Moves furniture as needed.
• Sets up classrooms and outside areas for classes, lectures, meetings, and other events.
• Schedule may include evening and weekend work; Overtime may be required.
• Assists with outside work as needed, including but not limited to, snow removal and clearing.
• Responsible for following safe practices and safety procedures. Has frequent exposure to students, faculty, and others in the College community in the course of performing assigned duties. Performs related duties as required.
• Follows all safety guidelines.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or GED, and one-year custodial experience, or acceptable combination of education and experience. Knowledge of cleaning methods and practices. Ability to follow instructions, perform tasks requiring physical strength, manual dexterity, stamina, stooping, walking, climbing, lifting and/or moving up to 50 pounds as needed. Ability to relate to all members of the College community and the general public be prompt and dependable. Ability to endure outside elements periodically.

Compensation: Grade 4, Base pay $11.22/hr based on a 35 hour work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Technical Trades Assistant

Reports To: Deputy Director of Buildings and Grounds

Office: Buildings and Grounds

FLSA Status: Non-exempt

Duties: Under general supervision, assists Electrician, Plumber, and Maintenance Mechanics with facility maintenance and repair work, including plumbing, carpentry, heat, air conditioning, and lighting.

Assists Electrician in installation and repair electrical wiring, fixtures, and equipment by performing the following duties: Assists in lifting, positioning, and fastening objects such as wiring, conduit, and motors. Performs minor repairs such as replacing fuses, light sockets, bulbs, and switches. Maintains tools and equipment and keeps supplies and parts in order. Disassembles defective lamps, air conditioners, and other small machines and/or equipment, replaces defective or worn parts, and reassembles equipment. Work on and repair window air conditioning units.

Assists Plumber in installation and repair of minor plumbing repairs such as leaking faucets, broken or stopped up toilets, installs replacement kits. Daily inspection of campus to evaluate heating and air conditioning units, checking pressure, temperature and other systems. Provides preventative maintenance on heating and air conditioning units.

Assists Maintenance Mechanic by repairing broken windows, adjusting door closures, minor lock repair, hangs pictures/boards. May assist in moving material and large installations. Inspects and replaces acoustical tiles, repairs mini blinds. Assists with snow removal.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School degree or equivalent. Five years progressive experience in commercial line of electrical, plumbing or carpentry. Prefer professional certification. Knowledge of general building and systems practices. Physical strength to perform duties, lift and/or move up to 50 pounds regularly. Ability to pass background investigation including clean driving record, ability to obtain DOT medical certification.

Compensation: Grade 7, Base pay $14.80/hr based on a 35 hour work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Health Center Administrative Assistant

Reports To: Director of Student Health

General Purpose: To provide administrative and other support to the Harrison Health Center (HHC) team. Works in collaboration with the HHC staff, the Executive Director, Campus Wellness, the Assistant Dean’s office, the Communications Office, and the Business Office. Works under the supervision of the Director of Student Health.

Essential Duties and Responsibilities:

• Serves as the administrative staff member for the Harrison Health Center; responsible for making patient appointments, checking-in patients, scheduling follow-up appointments, and ensuring all appointment paperwork is complete.
• Answer and respond to parent and student questions about the Health Center, including health insurances plans, appointments, and services available.
• Collect health insurance information and requisite health forms from students before they are seen by a health care professional and update medical records as needed.
• Provide assistance to students as needed regarding queries about billing for health services.
• Scan and file all outside medical reports including office visits notes and laboratory reports in the appropriate medical records.
• Attend to questions and proposals from outside vendors, in conjunction with the Director of Student Health.
• Perform routine office work such as processing bills, working with the Health Center budget, collecting mail, ordering supplies and reviewing and updating office protocols as necessary.
• Maintain or create Health Center publications ie: brochure, website changes (in conjunction with the communications department), health forms, waiver forms, signs, posters, etc.
• Maintain and update the organization of the Health Center shared drive.
• Knowledge of FERPA.
• Other duties as assigned.

Minimum Qualifications:

• High School Diploma

Desired Qualifications:

• Prior experience working in a medical setting.
• Familiarity with or willingness to become familiar with HIPAA/FERPA confidentiality rules and applicable MD state laws.
• Ability to handle sensitive information with discretion and good judgment.
• Familiarity or willingness to become familiar with medical health insurance procedures.
• Excellent organizational skills and the ability to work in a fast-paced, diverse environment.
• Excellent computer skills, including Microsoft Office Suite.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Schedule: Two days a week on an alternating schedule, Wednesday/Thursday and Thursday/Friday, 8:30 a.m.–4:30 p.m.

Compensation: Grade 7, starting hourly rate–$14.80 hours.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

User Support Specialist

Reports To: Director of Information Technology

Office: Information Technology Services

FLSA Status: Non-exempt

Purpose: The User Support Specialist serves as the user support lead for the Annapolis campus. Provides end user support for desktop, and administrative applications. Oversees Help Desk to respond to user support requests. Collaborates closely with administrative system analysts and other technical staff in ensuring the campus community has the knowledge and resources to use the College’s technologies effectively. Manages Audiovisual support for classrooms. Supervises all student employees for the IT department.

Essential Duties: Serves as the campus user support lead for desktop and other end user software applications. In collaboration with application systems analysts and other IT personnel this responsibility includes, but is not limited to:

• Provides first response assistance to users for needs and problems and defines the priority of the issues based on workload and complexity.
• Troubleshoots and resolves problems in the field.
• Requests and documents additional information as required.
• Escalates issues to IT analysts based on the nature of the call and serves as a point of contact for campus users while issues are being resolved.
• Oversees Help Desk operations, including training and supervising students. Monitors Work Order system and makes informed assignments of work orders to other ITS staff.
• Installs, configures, maintains and troubleshoots campus Windows and MacOS hardware for new employees and replacement hardware as needed.
• Promotes user training. Publishes and improves online self-help and training tools.
• Installs and supports workstations, software, and other end user technologies in faculty and student computing labs and all departments.
• Enter installation and equipment information into inventory system following prescribed guidelines.
• Participates in and contributes to the development of technology planning efforts Collaborates with IT staff in policy and process improvement.
• Sets up and manages A/V support (Projectors, TVs and screens) for classrooms and staff meetings. Supports video and audio conference calling for staff and faculty.
• Collaborates with Santa Fe IT staff in policy and process improvement.
• Performs other duties as assigned.

Performance Measurements:

• Technology implementations are carried out promptly, efficiently, and according to established ITS practices.
• Responses to service requests are prompt and professional. Service requests are properly documented, responses.
• Periodic trend analyses are conducted to identify opportunities for user support improvements.
• Inventory information is entered correctly and completely.
• Maintains positive working relationships with campus users to advance computer competency.
• Knowledge of supported technologies is readily demonstrated when interacting with computer users.
• All work is recorded and tracked through the use of the Help desk ticketing system.

Qualifications: Two year college degree in computer science or a related field or completion of specialized course of study or relevant certification; two or more years providing technical and/or user support services in higher education environments; or an acceptable combination of education and experience. Proficient to expert knowledge of the Microsoft Office Suite (including Office 365), Windows 7, MacOS, Internet browsers. Ability to rapidly develop expertise in other product areas and master new applications through training and self-study. Experience developing technology user documentation. Ability to work as a member of a team, working constructively with individuals and groups with a wide range of technical skills. Ability to prioritize tasks, accomplish departmental goals, and identify and address problems and opportunities as they arise. Ability to communicate effectively with all members of the campus community, regardless of their experience with or understanding of computer technology. Ability to supervise and train new workers. Ability to lift and move 40 lbs and to be on feet for extended periods.

Compensation: Grade 9, Base rate–$18.19/hour on a 35 hour work week. Excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

Director of Development

Reports To: Executive Director of Major Gifts

Office: Advancement

FLSA Status: Exempt

The Director of Development will join the College at an exciting time. On September 12, 2018 St. John’s College launched Freeing Minds: A Campaign for St. John’s College. The goal of this comprehensive campaign is to raise $300 million by June 30, 2023, which is the most ambitious fundraising effort ever attempted by the College. The campaign has raised more than $200 million as of June 2019, which includes a $50 million challenge from the Barbara and Warren Winiarski Family Foundation.

At the heart of Freeing Minds is the strategic decision to make the unique education offered by St. John’s College more affordable and accessible by lowering the published tuition by over thirty percent. The new financial model, supported by this ambitious campaign, has received widespread media attention including articles in the New York Times, the Washington Post, CNBC, and hundreds of other outlets.

Role: The Director of Development is responsible for fostering relationships on behalf of the College, discerning the philanthropic priorities of individual donors, and aligning them with the priorities and needs of the College in order to increase current use, endowed, and planned gifts. The Director is responsible for creating and maintaining a robust portfolio of prospects at the major and principal gifts levels, moving them purposefully toward philanthropic support of the College. Partnering closely with alumni relations colleagues, the Director also helps to build strong regional networks that support the College through philanthropy and volunteer efforts.

This effort is so much more than a fundraising job; it is the opportunity to build a culture of philanthropy within the College and among its constituents. The lead donors are in place, and they are ready to be joined by many more, especially first time donors. At the end of the campaign, the major gifts team will have built a vibrant giving culture and great pipeline for the next campaign.

Essential Duties and Responsibilities:

• Proactively manage a prospect portfolio of 170-200 records, including: completion of the moves management process for each assigned prospect, as well as ongoing replenishment of the portfolio in consultation with Advancement Services and senior development leadership.
• Develop regions in support of the campaign, including a pipeline of prospects and donors in assigned regions. Contribute to a robust planned giving program through donor cultivation efforts. Manage meetings, events, and travel logistics in support of fundraising efforts in the region, including staffing leadership.
• Update moves management activities in Raiser’s Edge database on a regular and timely basis. Annual strategic planning and tactical execution of steps to increase philanthropy to St. John’s College.
• Contribute actively to strategy discussions for all other areas of development and alumni relations to strengthen the friend-raising and fund-raising culture of St. John’s College. Performs other job related duties as assigned.
• Meet or exceed annual fundraising goals.
• Build a pipeline and completion of the moves management cycle for assigned prospects.
• Average of 15+ donor visits per month.
• Accuracy and currency with Raiser’s Edge data management.
• Demonstrated success in collaborating with staff, volunteers, and officers of the College.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of five years of progressive experience in direct personal solicitation of individuals at the major gift level.
• Bachelor’s degree required. Master’s degree preferred.
• Ability both to work independently and to collaborate effectively in a complex, matrix-managed team structure.
• Ability to work with the College’s highest-level donors, including board members, alumni, parents, volunteers and friends.
• Skill in translating College needs and priorities into appealing giving opportunities for donors.
• Superior judgment, advanced oral and written communication skills, confidentiality, highly developed interpersonal skills, and integrity are fundamental requirements for this role.
• Familiarity with major gift and planned giving best practices, including an understanding of basic financial planning and tax implications for philanthropy.

Monthly travel is required.

Compensation: Grade 16, Base Rate-$82,840.00 annually, based on a 35 hr work week, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs(at)sjc.edu

 

EQUAL OPPORTUNITY EMPLOYER

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.