To apply for an open (non-faculty) position, please submit a cover letter and resume to: email@example.com. If you have questions, please contact the Personnel Office at 410-626-2504.
Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.
Information for Annapolis Faculty Applicants
(updated February 10, 2017)
Reports to: Associate Dean for the Graduate Program
The Associate Director for Graduate Student Services oversees the administration of the graduate liberal arts program and manages academic and all other support services for students in the Graduate Institute. As students’ progress through the program, the Associate Director offers guidance in preceptorial and segment selection; prepares preliminary class lists each semester making routine updates or revisions to those lists as required; and communicates finalized lists to the Registrar’s Office for distribution to students, tutors, and the college community. The Associate Director also guides students through the Master’s Essay process.
These duties entail regular contact with the Business Office, to ensure proper billing for all student accounts and with the Santa Fe GI office to confer on enrollment details of graduate students transferring between campuses. The Associate Director is the advisor and liaison to the Graduate Student Council. In addition to facilitating students’ progress through the program, the Associate Director works with the Dean’s Office and the Registrar to coordinate the GI calendar with college calendar; provides academic counseling to students; interprets policy, establishes and maintains efficient and appropriate office and advisory procedures; maintains awareness of graduation requirements and students’ graduation eligibility status; makes budget recommendations; administers most of the Graduate Institute Office budget lines; and oversees GI invoice procedures.
The Associate Director plans and oversees new student registration and orientation three times yearly; coordinates with offices from around the college to plan a number of regularly occurring Graduate Institute events such as the Associate Dean’s receptions, and works with the appropriate offices on GI participation in college-wide events including Homecoming and Croquet. The Associate Director assists the Registrar in planning and overseeing the summer GI Commencement, two GI convocations per year, and serves on the Spring Commencement Committee and the Fall Convocation committee to coordinate GI participation in those events. The Associate Director works with the Registrar to maintain the Graduate Institute portion of the student database, including collaboration in the production of the official class lists, rosters, and various reports. The Associate Director assists in the transition of new Associate Deans; recommends policy changes; supervises annual student handbook revisions; and assists with regular updates to the SJC website. The Associate Director performs office managerial tasks and other related duties as required.
Supervision Given: May hire, train, and supervise a GI office student aide.
Supervision Received: Reports to the Associate Dean of the Graduate Program, who is appointed every four years; functions independently for most day-to-day activities.
Qualifications: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s degree (St. John’s College BA or MALA preferred) and three years related experience, including broad administrative responsibilities and considerable public contact, student advising and/or enrollment management, event planning, or acceptable combination of education and experience. Knowledge of enrollment procedures and automated student record management systems. Excellent verbal and written communication skills. Ability to counsel and effectively interact with faculty and students. Must be organized and detail oriented, have knowledge of office and database software. Experience with generating and using reports to identify errors and achieve efficiency. Ability to understand and work with the St. John’s College community.
Compensation: Grade 11, $46,800 with excellent benefits.
To Apply: Send cover letter and resume to firstname.lastname@example.org
Reports To: Director of Financial Aid
This individual must be able to interpret federal regulations and institutional policy to students and parents in a clear and comprehensive manner. Counseling students and parents requires a thorough knowledge of federal and institutional need analysis. Must possess excellent writing, analytic, computer, and problem-solving skills. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications: Bachelor’s degree and 2-3 years of experience in financial aid, loan collections, or other acceptable combination of education and experience. Competent in the use of computers with ability to learn new systems, knowledge of PowerFAIDS preferable. Familiarity with principles of accounting and organizational ability. Prior experience with Maryland state financial aid preferred.
Compensation: Grade 11, $46,800 with excellent benefits
General Purpose: Assists the Director and Assistant Director with the administration of federal, state, and institutional aid programs. Provides students and families with general information about financial aid resources, aid eligibility requirements, and the financial aid application process. Assists students and parents with properly completing aid applications and reviews the completed forms for accuracy and completeness.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Responsible for the generation of document tracking correspondence, award letters and loan proceed notifications.
Utilizes the PowerFAIDs financial aid software to facilitate the collection and tracking of required documents from aid applicants through all phases of the financial aid process. Manages electronic scanning and filing of all required application documents. Coordinates data collection and data review of ISIR electronic student information records transmitted to the College by the Department of Education’s Central Processing System (CPS) through the EDConnect system. Along with the ISIR files, loads the CSS Profile applications into PowerFAIDS. Work closely with team members in the Admissions Office to share relevant information.
Ensures that federal regulations are met in the collection of Federal loan documentation (Master Promissory Notes, Entrance and Exit Loan Counseling) using the Department of Education’s COD system. Process Parent PLUS loan applications. Maintains the integrity of student records both in PowerFAIDs and in the electronic student files. Assist with the management of on campus student employment to include application process, new employment onboarding paperwork, and timesheet processing.
Updates and maintains written and web-based financial aid information college wide and facilitates the dissemination of financial aid information to students and parents. Handles incoming phone calls, e-mails and reception of visitors to the office. May perform other duties as assigned.
QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor’s degree and 2 years of experience in financial aid, or other acceptable combination of education and professional experience. Competent in the use of computers with ability to learn new systems. Knowledge of database systems, statistical analysis, and electronic processing of aid is a plus. Ability to work with the College community.
Compensation: Grade 9, Starting hourly rate is $18.37, excellent benefits.
It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.
Deborah L. AnawaltDirector of Personnel
60 College Avenue
Annapolis, MD 21401