Skip to Main Content

Job Openings in Annapolis

How to Apply

To apply for an open (non-faculty) position, please submit a cover letter and resume to: annapolis.jobs@sjc.edu. If you have questions, please contact the Personnel Office at 410-626-2504.

Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

Information for Annapolis Faculty Applicants

Current Openings

(updated February 24, 2017)

Circulation Assistant (one part-time position)

Reports To: Associate Library Director

Duties: Provides circulation service and reference service to patrons; maintains reserve collection, material on hold shelf, and the new book shelf; assists patrons with use of computers, printer, scanner, and AV equipment; assists with training of student assistants; maintains weekly on-desk and off-desk schedules; reviews and submits student assistant timesheets; oversees shelf-maintenance, including shelving and shelf-reading; identifies materials in need of repair; orders and maintains inventory of office supplies; serves as trouble shooter for all the equipment in the public areas; maintains statistics for head and entry counts; opens and closes library on weekends and weekday evenings; ensures that the library is safe and secure in the absence of a full-time staff member; represents the College in a professional manner. Work requires stooping, reaching, pushing book carts, and lifting.

In all areas of responsibility, works independently, yet shows good judgment in keeping full-time staff informed of developments outside regular routines; respects the confidentiality of patron requests and records and follows the current ALA Code of Ethics, prepares and submits various monthly reports and gathers statistics for various projects, reports and surveys; is a good office citizen (i.e. keeps work and break area clean, responds to email and requests promptly, has a positive attitude, and respects the feelings and needs of co-workers). Other duties and projects may be assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

A Bachelor’s degree; 2 years relevant experience, or acceptable combination of education and experience; competence in use of computers, including experience using scheduling software; proficient with MS Office applications, especially Word and Excel; excellent communication and customer service skills; ability to multi-task; ability to work independently and cooperatively with colleagues, handle multiple assignments and changing priorities and meet deadlines. Must be detail oriented. Must be willing and able to work nights and weekends.

Desirable Qualifications:
A Bachelor’s degree in liberal arts or humanities, familiarity with the St. John’s College curriculum, work experience in an academic library.

Schedule: 17.5 hrs- Sunday afternoon, Monday & Thursday afternoon into evening. During non-academic periods hours may vary.

Compensation: Grade 9, $18.19/hr, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Business Office Assistant

Duties:

Student accounts/cashier support

  • Triage all student account inquiries and forward information to student account manager for follow up.
  • Support student accounts manager with billing and follow up of outstanding balances.
  • Assist, as needed, with accounts payable invoices.
  • Deposit bookstore cash and enter bookstore transactions into general ledger.
  • Daily review of check requests received for accuracy and approvals. File check requests in the appropriate electronic folder.

Accounts payable and other

  • Weekly review outstanding utility invoices, obtain approvals, enter into general ledger system and utility tracking spreadsheet.
  • Process emergency check requests as requested and approved by director of finance.
  • Monthly process payments for life annuities either by check or ACH.
  • Annually prepare annual 1099-MISC, check for accuracy and process through 3rd party system.
  • Check all credit cards statements for G/L accurate coding, check and verify total credit card transactions against attached receipts.
  • Monthly enter individual employee credit card charges into the general ledger system.
  • Greet visitors, answer incoming calls and discern nature of business, research and respond to the issue or refer matters to appropriate person.
  • Handle other office duties including correspondence, filing, sorting/routing mail, ordering supplies and machine maintenance.
  • Monthly reconcile petty cash.
  • Performs other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

AA Degree, three years of accounting experience, or acceptable combination of education and experience. Knowledge of standard accounting practices including General Ledger, knowledge and proficient use of Microsoft computer applications to include Word, Excel, and large relational database. Effective verbal and written communication skills; and ability to maintain confidentiality of information as appropriate. Prefer payroll or benefits certification. Ability to communicate effectively, work collegially in the community, and understand and support the mission of St. John’s College. High level of personal integrity. Ability to pass background investigation including credit check.

Compensation: Grade 7, $14.80/hr, excellent benefits

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Associate Director for Graduate Student Services

Reports to: Associate Dean for the Graduate Program

Duties:

The Associate Director for Graduate Student Services oversees the administration of the graduate liberal arts program and manages academic and all other support services for students in the Graduate Institute. As students’ progress through the program, the Associate Director offers guidance in preceptorial and segment selection; prepares preliminary class lists each semester making routine updates or revisions to those lists as required; and communicates finalized lists to the Registrar’s Office for distribution to students, tutors, and the college community. The Associate Director also guides students through the Master’s Essay process.

These duties entail regular contact with the Business Office, to ensure proper billing for all student accounts and with the Santa Fe GI office to confer on enrollment details of graduate students transferring between campuses. The Associate Director is the advisor and liaison to the Graduate Student Council. In addition to facilitating students’ progress through the program, the Associate Director works with the Dean’s Office and the Registrar to coordinate the GI calendar with college calendar; provides academic counseling to students; interprets policy, establishes and maintains efficient and appropriate office and advisory procedures; maintains awareness of graduation requirements and students’ graduation eligibility status; makes budget recommendations; administers most of the Graduate Institute Office budget lines; and oversees GI invoice procedures.

The Associate Director plans and oversees new student registration and orientation three times yearly; coordinates with offices from around the college to plan a number of regularly occurring Graduate Institute events such as the Associate Dean’s receptions, and works with the appropriate offices on GI participation in college-wide events including Homecoming and Croquet. The Associate Director assists the Registrar in planning and overseeing the summer GI Commencement, two GI convocations per year, and serves on the Spring Commencement Committee and the Fall Convocation committee to coordinate GI participation in those events. The Associate Director works with the Registrar to maintain the Graduate Institute portion of the student database, including collaboration in the production of the official class lists, rosters, and various reports. The Associate Director assists in the transition of new Associate Deans; recommends policy changes; supervises annual student handbook revisions; and assists with regular updates to the SJC website. The Associate Director performs office managerial tasks and other related duties as required.

Supervision Given: May hire, train, and supervise a GI office student aide.

Supervision Received: Reports to the Associate Dean of the Graduate Program, who is appointed every four years; functions independently for most day-to-day activities.

Qualifications: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree (St. John’s College BA or MALA preferred) and three years related experience, including broad administrative responsibilities and considerable public contact, student advising and/or enrollment management, event planning, or acceptable combination of education and experience. Knowledge of enrollment procedures and automated student record management systems. Excellent verbal and written communication skills. Ability to counsel and effectively interact with faculty and students. Must be organized and detail oriented, have knowledge of office and database software. Experience with generating and using reports to identify errors and achieve efficiency. Ability to understand and work with the St. John’s College community.

Compensation: Grade 11, $46,800 with excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Assistant Director of Financial Aid

Reports To: Director of Financial Aid

Duties:

  • Assists the Director with all phases of the administration of federal, state, and institutional aid programs.
  • Counsels students and families, handles problem situations, and directs them to available resources.
  • Prepares financial aid awards for undergraduate returning students and Graduate Institute students according to federal and institutional methods.
  • Provides information about financial aid opportunities, eligibility requirements, and the application process to students and parents. Guides students in proper completion of forms and application and reviews completed forms for accuracy and completeness.
  • Assist with the administration of the Federal Work-Study Program, including responsibility for setting up work-sites and placements, establishing job descriptions and Off-Campus Employment Contracts, and supervision of students. Maintains records to satisfy federal program requirements. Monitors student earnings to avoid over-earnings.
  • Serves as primary contact with educational loan collection agencies to prevent defaults by former students. Contacts delinquent borrowers and works with them to arrange satisfactory payment schedules. Researches problems and works with agencies to resolve them.
  • Ensures that Federal Perkins Loan and institutional Scofield Loan borrowers have satisfied requirements and transmits data to the loan servicers.
  • Responsible for coordination of state scholarship awards including eligibility verification, payment tracking, reconciliation and record retention. Attends MHEC meetings and workshops.
  • Verifies data of ISIR electronic student information records transmitted to the College by the Department of Education’s Central Processing System (CPS) and makes corrections as necessary.
  • Assists with the entrance and exit process for borrowers of federal loans, and provides information on borrower responsibilities.
  • Reconciles student financial aid accounts with the Treasurer’s Office.
  • Acts as back-up to process certifications of Stafford, PLUS, and private loan eligibility using applicable electronic loan processing systems, ensures compliance with federal disbursement regulations, and trouble-shoots problems that arise.
  • Makes suggestions and implements procedures for improving the efficiency of office processes.
  • Assists with updates to written and web-based financial aid information and facilitates the dissemination of financial aid information to students and parents.
  • Continue education and training in the areas of financial aid by attending and participating in professional association conferences and workshops.
  • Assists in handling incoming phone calls and reception of visitors to the office.
  • Performs other job duties and projects as assigned.

This individual must be able to interpret federal regulations and institutional policy to students and parents in a clear and comprehensive manner. Counseling students and parents requires a thorough knowledge of federal and institutional need analysis. Must possess excellent writing, analytic, computer, and problem-solving skills. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications: Bachelor’s degree and 2-3 years of experience in financial aid, loan collections, or other acceptable combination of education and experience. Competent in the use of computers with ability to learn new systems, knowledge of PowerFAIDS preferable. Familiarity with principles of accounting and organizational ability. Prior experience with Maryland state financial aid preferred.

Compensation: Grade 11, $46,800 with excellent benefits

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

Financial Aid Coordinator

Reports To: Director of Financial Aid

General Purpose: Assists the Director and Assistant Director with the administration of federal, state, and institutional aid programs. Provides students and families with general information about financial aid resources, aid eligibility requirements, and the financial aid application process. Assists students and parents with properly completing aid applications and reviews the completed forms for accuracy and completeness.

Essential Duties and Responsibilites include the following.

Responsible for the generation of document tracking correspondence, award letters and loan proceed notifications.

Utilizes the PowerFAIDs financial aid software to facilitate the collection and tracking of required documents from aid applicants through all phases of the financial aid process. Manages electronic scanning and filing of all required application documents. Coordinates data collection and data review of ISIR electronic student information records transmitted to the College by the Department of Education’s Central Processing System (CPS) through the EDConnect system. Along with the ISIR files, loads the CSS Profile applications into PowerFAIDS. Work closely with team members in the Admissions Office to share relevant information.

Ensures that federal regulations are met in the collection of Federal loan documentation (Master Promissory Notes, Entrance and Exit Loan Counseling) using the Department of Education’s COD system. Process Parent PLUS loan applications. Maintains the integrity of student records both in PowerFAIDs and in the electronic student files. Assist with the management of on campus student employment to include application process, new employment onboarding paperwork, and timesheet processing.

Updates and maintains written and web-based financial aid information college wide and facilitates the dissemination of financial aid information to students and parents. Handles incoming phone calls, e-mails and reception of visitors to the office. May perform other duties as assigned.

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree and 2 years of experience in financial aid, or other acceptable combination of education and professional experience. Competent in the use of computers with ability to learn new systems. Knowledge of database systems, statistical analysis, and electronic processing of aid is a plus. Ability to work with the College community.

Compensation: Grade 9, Starting hourly rate is $18.19, excellent benefits.

To Apply: Send cover letter and resume to annapolis.jobs@sjc.edu

An Equal Opportunity Employer

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.

Top