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Job Openings in Annapolis

How to Apply

To apply for an open (non-faculty) position, please submit a cover letter and resume to: If you have questions, please contact the Personnel Office at 410-626-2504.

Review of applications begins immediately and continues until the positions are filled. Job status will change from “accepting applications” to “conducting interviews” to “job filled” as the search progresses.

Information for Annapolis Faculty Applicants

Current Openings

(updated October 17, 2016)


Assistant Registrar

Reports to: Registrar

Duties: Manages the degree verification, enrollment certification, and transcript processes. Maintains student academic information and database integrity, and responds to requests from students, faculty, staff, and outside individuals or agencies for confidential student information. Assists the Registrar with internal, state, and federal reporting requirements.

Coordinates and works with various offices to implement all activities related to commencement, convocation, and registration days.

Performs undergraduate and graduate registrations. Assists the Registrar in creating the master academic schedule. Assists in scheduling of senior oral examinations. Prepares student rosters, don rag schedules (and junior and graduate conferences), and oversees end-of-term grades and don rag/conference report procedures.

Serves as a Designated School Official (DSO) for both international students and students receiving veteran educational benefits.

Manages front-house operations of the Registrar’s Office, including but not limited to front-desk reception (phone, appointments, and Registrar’s Office e-mails), supply orders, office equipment, and website updates.

Works with the Office of Information Technology to maintain student information database integrity and security. Develops new methods of data management and obtains training on system software updates as they occur. Works as web administrator and provides system support for mySJC Registrar portal.

Serves as the main point of contact for scheduling classroom and conference room use; works with campus reservation staff for scheduling room reservations by groups outside the College community; works with facilities staff to comply with room reservation requests. Sends reports and notices to the College community of upcoming academic matters. Provides clerical and organizational support for the office.

Supervises and trains the Registrar’s Office student aide(s).

Qualifications: Bachelor’s degree and two years of Registrar’s Office or similar work experience, or acceptable combination of education and experience. Demonstrated computer experience with software including Microsoft Office (especially Word, Excel, and/or Access), integrated student information systems (preferably Jenzabar EX) and with query reporting studios. Previous experience working with international students (particularly with F-1 students) or with students receiving veterans’ education benefits preferred. Previous experience in coordination of orientation or graduation activities would be beneficial.

Ability to carry out most tasks with limited supervision. Must be an organized, supportive, and detail oriented team player with the ability to maintain the office in the absence of the Registrar, and communicate with the College community and external individuals with courtesy, tact, professionalism, and diplomacy.

Compensation: Grade 11, Base Salary $47,297.00, excellent benefits.

To Apply: Send cover letter and resume to


Associate Director of Accounting and Finance

Reports to: Director of Finance

Duties: The Assistant Director of Accounting and Finance is responsible for performing complex analyses and reconciliations to include, but not limited to: general ledger and budget data; accounting for investments, monitoring accounts for variations from plans; determining the necessity for and processing of documentation to effect changes to accounts; and preparing schedules and assist with preparation of college-wide financial statements. Major responsibilities include general ledger accounting, regular reconciliation of designated accounts and preparation and analysis of budgets. Will work with staff of Santa Fe campus to ensure consistency in accounting policies and activities.


  • Assist in preparation of college-wide consolidated financial statements;
  • Coordinate budget preparation, including setting deadlines to complete preliminary budget;
  • Prepare and review monthly budget reports for senior management and department heads; identify and explain budget variances; work with budget managers to address budget variances;
  • Review cash disbursement (checks/ACH) transactions weekly for proper approvals, documentation, accounting coding and to identify variances versus budget;
  • Record monthly investment activity including unitization of college endowment fund working with the college’s external investment advisor;
  • Complete monthly analysis of budget expenditures to identify potential budget variances and trends;
  • Contact budget managers when expenditures vary from budget on individual line items and work with them to address needed changes;
  • Maintain capital asset records, ensuring that capital assets and related depreciation are recorded properly;
  • Monitor monthly faculty home loan activity and complete preparation of 1098’s for faculty home loans at year end;
  • Responsible for all aspects of life annuity contracts, including monthly and year end reconciliations.
  • Oversee preparation of year end 1098 and 1099 forms and transmission to outsourced vendor for printing and mailing;
  • As needed, initiate bank transfers and wires;
  • Assist in preparation of financial reports for board and other meetings;
  • Review and reconcile general ledger accounts, as assigned;
  • Oversee yearly close out of net assets in the accounting system;
  • Assist with the annual audit preparation and other annual financial reports;
  • Act as primary backup to payroll and director of finance and accounting:
  • Prepare and submit required college surveys,
  • Special project planning and analysis as required;

Supervisory Responsibilities: Backup supervision of Business Office

Qualifications: Bachelor’s degree in accounting with five years accounting experience and/or training in not-for-profit organizations; knowledge of and ability to work with accounting and payroll software.  CPA preferred. Ability to prioritize work with a sense of urgency. Excellent verbal and written communication skills, strong problem-solving and follow-up skills. Ability to work well with St. John’s College community.

Compensation: Grade 13 Base Salary $58,810.00, excellent benefits.

To Apply: Send cover letter and resume to


Web Tech Specialist

Reports to: Director of Web Initiatives and Social Media

Start date: January 2017

Duties: Use skills as a web developer and content editor to maintain the college website and related web assets to support the college-wide communications strategy.

Essential duties and responsibilities include the following:

  • Perform tasks related to web production and front-end coding using HTML, CSS, and JavaScript; knowledge of back-end development and database management.
  • Responsible for web change requests to ensure website content is updated and accurate; perform routine maintenance.
  • Follow SJC web guidelines to ensure consistent branding, color, and content layout.
  • Analyze user behavior and how that may inform success and areas to improve UI/UX.
  • Ensure responsive design and cross-browser/platform compatibility.
  • Ensure all web assets are ADA/WCAG compliant.
  • Follow and implement SEO best practices; train content creators as necessary.
  • Gather and analyze the website’s analytics to recommend improvements and create reports on site performance and user behaviors; fulfill any data requests from offices.

Qualifications: Required: Bachelor’s degree in computer science, information technology, or similar field; one to three years of related professional experience working on a website, or acceptable combination of education and experience. Must be detail oriented. Experience using JavaScript, Bootstrap, CSS3, HTML5; knowledge of PHP is highly desirable. Must have professional experience using a content management system (CMS), familiarity with Concrete5 is a plus. Knowledge of building web page designs using Adobe Dreamweaver, Photoshop, and InDesign is helpful. Should know how to optimize and crop photos. Strong communication skills, knowledge of website and SEO best practices. Knowledge of Google Analytics is a plus. Must have the ability to communicate with peers and managers while leading development to a completed and timely solution. Strong organization skills are necessary to manage multiple timelines and complete tasks in a timely manner. Desire to learn new things and adapt to change in a highly flexible and fast-moving environment. Experience working on higher education websites, familiarity with St. John’s College preferred.

Compensation: Grade 11, Base Salary $47,297.00, excellent benefits.

To Apply: Send cover letter and resume to

An Equal Opportunity Employer

It is the policy of the college to provide equal employment opportunity for all job applicants and employees in full compliance with the relevant statutes, executive orders, and regulations. There shall be no discrimination at St. John’s College in recruitment, hiring, training, and promotion on the basis of race, religion, age, sex, national origin, color, disability, handicap, sexual orientation, or other factors prohibited by law.