Services and Facilities

Alumni Relations

Who are alumni?

The college’s governing document, the Polity, states that those “who have been awarded a degree by the College shall be called Alumni. In addition, all who have completed at least one semester of undergraduate study or at least one segment of Graduate Institute study, but who are not currently enrolled, shall be called Alumni either a) in the case of undergraduate students, when the class with which they matriculated has graduated, or b) in the case of Graduate Institute students, at the end of three full sessions of the Graduate Institute after the one in which they last enrolled” (Polity, Article I, Section 3, Subsection J). All who have ever been alumni shall continue to be, and “Alumni shall be life-long members of the College, since St. John’s College is a community not limited by geographical location or fixed periods of time” (Polity, Article XIV, Section 1).

The Alumni Office

The Alumni Office is a college-wide department that links the alumni and the college community on campus. The Alumni Office works closely with the Career Services Office to aid in the transition from life as a student to life beyond the halls of the college and can assist with making connections to alumni around the world for personal or professional interests.

The Alumni Office helps to maintain alumni records in the college database. If you move, change phone numbers, or otherwise need to update your contact information in the college’s records, please notify the Alumni Office. (Please note that official academic records like transcripts are maintained by the Registrar.) If you have preferences about how you would like the college to communicate with you as an alum, including but not limited to your honorifics (Ms./Mr./Mx.) or requests not to receive phone calls or physical mail from the college, please contact the Alumni Office – it is important to us that we communicate with you in the ways that are best for you.

SJC Connect

SJC Connect is the college’s primary online networking platform for alumni. It is both a website and a mobile app for iOS and Android and enables direct peer-to-peer communication between alumni for personal and professional networking. Students are welcome to join SJC Connect as student-users and can find out more information about how to use the platform most productively through the Office of Personal and Professional Development. Shortly after graduation, student-users will automatically be made alumni-users, with full access to all the features of the platform. Prior to that, student-users have restricted access to protect privacy and focus use of the platform on career development. It is not meant, primarily, as a social network in the same sense as Facebook, but can supplement LinkedIn and similar career-oriented online networking platforms.

Students may use SJC Connect to identify and contact alumni who have volunteered to give back to the college as potential mentors and advisors. There are job postings, pages for regional chapters, and online directories that are searchable by location or by vocation. Users may opt to list social media pages on their profile, but email addresses are required and are always masked; your email address is not visible on your profile at any time. No information is available to non-users through SJC Connect, and access is limited to validated members of the college community. If you would prefer not to release any directory information, please contact the Registrar and/or the Alumni Office. The college partners with an external vendor, Graduway, to provide SJC Connect as a service to the college community. Use of the platform is governed by a terms of service agreement. We encourage students to report any inappropriate behavior to the Alumni Office, or to the vendor, as quickly as possible. Your privacy and well-being is of utmost concern.

The Alumni Association

A primary vehicle of alumni engagement with the life of the college is the St. John’s College Alumni Association. Founded in 1827 by Francis Scott Key (Class of 1796), the Alumni Association is an independent not-for-profit (501c3) organization, led by an elected board of directors. The Alumni Association works closely with the college to enable alumni to be of service to each other and to the college, representing alumni concerns via elected positions on the college’s Board of Visitors and Governors, facilitating career networking among alumni, assisting with recruiting prospective students, and advising current students on careers and study at graduate or professional schools. All alumni are members of the Alumni Association, and there are no dues or membership fees. Students are represented on the Alumni Association’s board of directors by representatives designated by the Polity Council and Graduate Student Council.

The Alumni Association coordinates the work of a network of regional chapters across the country plus several chapters overseas. These chapters meet regularly for seminars and other educational opportunities, social gatherings, and networking events. Students are encouraged to seek out chapters across the country while they are at home, on break, or travelling. Many chapters hold special events for recent graduates to welcome them to the St. John’s community in their area. Chapter contacts are listed on the college website, and the Alumni Office is happy to facilitate a connection between interested students and chapters.

Day of Gratitude and Reunions

Alumni are invited back to campus each year in mid-September for the Day of Gratitude and reunion activities. The Day of Gratitude celebrates the wonderful contributions of our alumni to the thriving future of St. John’s College through their time, talent, and treasure, including the annual induction ceremony for the Freeing Minds Society. Alumni who return for reunion enjoy a variety of activities, including opportunities to reconnect with classmates and tutors, seminars and other programs for intellectual exploration, and returning to campus to see all that’s new and all that’s stayed the same. The Alumni Association recognizes outstanding achievement and distinguished service to the public or the college with Awards of Merit, Volunteer Service Awards, and the induction of honorary members of the Association, which are presented during the reunion festivities. Students are invited to participate in key activities during the Day of Gratitude and Reunions, and volunteer help is always appreciated greatly; please contact the Alumni Office for more information.

Art Gallery

The Elizabeth Myers Mitchell Art Gallery, located in Mellon Hall, generally hosts 4 museum quality exhibitions and a Faculty/Staff/Student show every academic year. Due to campus restrictions, all exhibitions for this academic year will be online for Fall 2022 and will re-open January 2023. There are a number of events, including lectures, book clubs, workshops and other related programming for which students are invited to view and attend. Student gallery guard job opportunities are often available through the Financial Aid office. The Mitchell Gallery is one of 5 fine art museums and the only accredited college art museum in Maryland accredited by the American Alliance of Museums. For exhibitions and information, visit the Mitchell Gallery website.

Athletics and Recreational Resources

St. John’s students are able to discover the joy of amateur athletics in a congenial setting. The college provides an extensive intramural program that includes team competition in a variety of sports, often featuring basketball, flag football, handball, netball, soccer, volleyball, and ultimate Frisbee. Competition between intramural teams is passionate but good-natured. There are also a variety of individual tournaments—often in badminton, basketball, table tennis, tennis, and volleyball.

Students and tutors also pursue interests in aerobics, Aikido, dance, Fencing (the Fencing Club has regular bouts with local clubs and universities), Jiu Jitsu, Pilates, Tai Chi, weight training, and yoga, among others. The Office of the Graduate Institute employs a summer activities coordinator from among the student body to organize extracurricular activities for summer Graduate Institute students.

Facilities include playing fields, tennis courts, a well-equipped gymnasium, a dance studio, and a suspended running track. Students can check out a variety of sports equipment, including balls, rackets, nets, and much more. Check with staff in the gym for the whereabouts of these items.

The Hodson Boathouse on College Creek serves as headquarters for active crew and sailing programs. Sweep rowing and sculling are very popular activities among the students, and the college’s rowers often elect to participate in local regattas. There is also an active sailing program, and the college’s sailors often participate in regattas with other local colleges. For those inclined to less competitive recreation on the water, the college has a fleet of canoes, kayaks, and paddleboards with which students may explore the beauties of the Chesapeake.

Sporting Events

Each spring a team from St. John’s takes on the Naval Academy in a much-celebrated croquet match for the Annapolis Cup.

Bookstore

The college bookstore, located in the basement of Humphreys Hall, carries editions and translations of the works read in classes, and used program books. It also stocks a wide variety of other books, cards, clothing , other college merchandise, and supplies.

Hours

See bookstore hours here.

Payment

The bookstore accepts cash, 1Card, MasterCard, VISA and American Express credit cards, in addition to personal checks (with proper identification.) The minimum credit card purchase is $5. Bounced checks incur a $35 fee.

Returns Policy

The bookstore will accept returns in mint condition within seven days if accompanied by store receipt. Refunds are in the form of store credit, except where the original purchase was made by credit card, in which case refund may be to the same credit card. Program books may not be returned except in exchange for a different edition of the same text. Manuals or photocopies are not returnable. Defective merchandise is an exception to the above rules and will be accepted at any time for even exchange.

Used Books

The bookstore will accept program books in exchange for store credit, after the completion of the related seminar or class. Photocopies and manuals are not eligible. The amount of credit offered is at the store’s discretion and varies according to condition and other factors, up to a maximum of 50% of the original price. The seller must provide proof of identity.

Special Orders

Any book in print in the U.S., and many published elsewhere, may be special-ordered. There is no charge for this service, although in exceptional cases a nonrefundable deposit may be required.

Bulletin Boards

Important notices to the college community are placed on the “Important Notice” bulletin board located in the coffee shop in the basement of McDowell Hall. While the coffee shop is home to many bulletin boards and postings, there are also other bulletin boards around campus: at both entrances to the basement of McDowell Hall, at the foot of the staircases on the first floor of McDowell Hall, in the entryway to the dining hall in Randall Hall, outside the music library in Mellon Hall, in the basement and on the first floor of Greenfield Library, outside the café in Mellon Hall, and one on each dormitory floor. Student jobs are posted outside the Career Services Office. Students should make a habit of checking the bulletin boards on campus regularly to keep informed about college activities, important dates, and deadlines.

Graduate Institute Students should pay particular attention to the bulletin board in the foyer of the Barr-Buchanan Center, as it is the main source of postings that relate to Graduate Institute students. A smaller bulletin board is on the wall next to the Graduate Institute mailboxes in the coffee shop in McDowell Hall. A Graduate Institute housing and rides bulletin board is located on the first lower level of the Barr-Buchanan Center.

Career Services Office

The Career Services Office, located in Pinkney Hall, provides support to all students, alumni, and the greater college community in the pursuit of career, employment, and further educational goals. It offers the following services: career counseling appointments, career conversations, career forums with invited guests, résumé-writing assistance, mock interviews, interview preparation, internship assistance, recruitment activities, alumni networking, fellowship and graduate school information, personality inventories, and advising. The office also coordinates all aspects of the Hodson Internship and the Pathways Fellowship Programs. Student employment opportunities for off-campus part-time and temporary jobs are posted on the bulletin board outside the Career Services Office, the office Facebook page, and Handshake, which is the online database for internships and jobs.

Hours

Monday - Friday: 8:30 a.m. – 4:30 p.m.

Materials

The Career Services Office produces handouts on information related to careers, employment, scholarships and fellowships, graduate and professional schools, and study-abroad opportunities.

Publications & Resources

Horizons and Internship News, the Career Services newsletters, are distributed to students through their SJC email account during the academic year and are posted on the website. Handshake, the Career Services online database, lists internships and jobs, both full and part-time. In partnership with the Alumni Office, SJC Connect, an online networking platform for alumni, will be available to students in their sophomore, junior, and senior years.

Petty Cash Reimbursement

SJC Students who request/require reimbursements will be paid either via payroll (if they are an employee at the college) or via direct deposit once an ACH form has been completed and a Check Request has been submitted on their behalf. The Business Office will follow up to verify identity and banking information.

Class Cancellations due to Weather or Other Causes, and Class Assignments

The College rarely cancels classes unless there is very severe weather or other emergency. The College uses the Omnilert notification system for class cancellations and emergency announcements. This service will send a text message or email announcement if classes are cancelled or if the College is aware of a situation that warrants emergency notification. Information and help in signing up for this are available by contacting the IT Office, the Assistant Dean’s Office, or the Graduate Institute Office. Instructions can be mailed to you.

Announcements may also be made on TV on WMAR (Channel 2) and WRC (Channel 4), and on radio on WBAL (1090 am) and WTOP (1500 am), and will be posted on the college website. Graduate students may also call the College Switchboard at 410-263-2371 after 2 p.m. on the day in question to check on Graduate Institute class cancellations.

The standing policy regarding assignments for upcoming classes following cancellations is that students should be prepared to discuss BOTH the reading scheduled for the missed class and the reading scheduled for the next class at their next class meeting. The tutor may decide at the next meeting to reschedule assignments in some way or to try to discuss both assignments together.

Coffee Shop

Besides offering light meals and snacks, the coffee shop, located in the basement of McDowell, is regarded by students and tutors alike as the hub of campus life. All persons eating in the coffee shop are expected to discard paper plates, cups, newspapers, discarded mail, and other trash in the trash receptacles. Recycling receptacles are available for paper, cans, and bottles.

Computers Policies and Services

Each student must obtain and abide by the Information Technology Handbook, which is available in the Information Technology Services office. The campus student lab is available to all students, is located on the lower level of the Barr Buchanan Center, and is equipped with PC as well as Macintosh computers and two laser printers. Printing is available at $.05 per page or $.07 per duplex page and operates on the 1Card for increased student convenience. The primary purpose of this lab is to provide students of St. John’s with access to Microsoft Office, printing, email and Internet services. Your College issued 1Card is required to enter the computer center and is accessible 24 hours a day, seven days a week during the academic year. Summer hours are posted on the lab door. More specific information, including guidelines, notices, and announcements, is posted in the lab. Wireless network access is available in all buildings and some outdoor spaces across the campus. Computer workstations, with access to Microsoft Office, printing, email, Internet services, and a scanner (available for students to scan items and print them or send them to USB or email) are also available at the Greenfield Library.

Information Technology staff are available by appointment or by stopping by the office in the basement of Randall Hall to assist with computer and network related problems. Lab assistants are available in the lab to assist students in the use of computer resources and to offer assistance with computer problems. Their schedule is posted in the Center.

Dormitory Connections

All dormitories at St. John’s College are wired for Internet access. To connect to the campus network, when you arrive at St. John’s you must register your computer with the Information Technology Office.

Email Accounts

Email accounts will be provided by Information Technology Services to members of the college community Your college email account is the official form of communication to students and should be checked frequently. Students who withdraw for any reason will not have access to their account during their time away from the College. Students obtaining email and network access will receive, and sign for, a copy of the appropriate use policy. Acceptance thereof signifies that you have read and agree to guidelines detailed in the policy. The policy and guidelines apply to all use of, and/or publication to, the St. John’s College servers, no matter the source of the information stored thereon. Violations of the policy or guidelines may result in loss of privileges, disciplinary action, and/or legal action.

Email Policy

Use of the students’ college email accounts is considered an official means of communication with students at St. John’s College. Email enables the college to send notices quickly and to conserve paper. Email ensures that students receive important information about time-sensitive matters such as student accounts, financial aid, registration, and graduation. Because some notices will be sent to students exclusively through email, it is necessary for students to check their college email accounts on a frequent and consistent basis in order to stay current with college communications. Students should check their college email at least twice a week and respond promptly to requests from administrative offices. Be sure to check the junk mail and clutter folders.

Copiers

The college Print Shop, located in the heating plant building next to Mellon Hall, provides low-cost photocopying, collating, and stapling services. (See also Print Shop.) There is a scanner, available for students to scan items and print them or send them to USB or email, in the Greenfield Library.

Darkroom

The Mellon darkroom for photo developing is available for use under the supervision of the darkroom archon, who can be reached through the Assistant Dean’s Office.

Dining Hall

The dining hall is located in Randall Hall. Entrance to the dining hall should be through the front door only. Feet must be shod. Plates, cups, and flatware may not be removed from the dining hall. Brown bag meals are not permitted.

In case of illness, a student may have a tray picked up by a friend. The friend makes the request directly to the dining hall checker, signing out for the tray and giving the name and room number of the student who is ill. The tray and dishes must be returned by the time of the following meal.

Hours

M – F: Breakfast 7:30 a.m. – 9:30 a.m.
Lunch 11:30 a.m. – 1:30 p.m.
Dinner (T/W/F) 5:30 p.m. – 7 p.m.
(M/Th) 5:15 p.m. – 7 p.m.
Sat./Sun. Brunch 11:30 a.m. – 1:30 p.m.
Dinner 5:30 p.m. – 7 p.m.

Meal Plans

19 meals – all meals (required for all freshmen)
14 meals – any 14 meals per week

Following registration, the Director of Student Services must be notified of meal plan changes. Any student not on a meal plan may purchase a meal at the door.

Undergraduate Dining Policies

All undergraduate students living on campus are required to participate in either the 19- or 14-meal plan. All freshmen are required to be on the 19-meal plan.

Rising sophomores, juniors, and seniors who want to live on campus but anticipate the impossibility of participating in the food service for medical or religious reasons should request permission to live off-campus. The food service provider will make extraordinary efforts to accommodate the diets of all students; speak first to the Director of Food Service if you have special needs. No student residing on campus will be released from the requirement to participate in a meal plan. The nurse may also be consulted, but will only advise on dietary ramifications of medical problems. She will not release students from this requirement. All such arrangements must be made in advance; no request will be considered once the year has begun, unless the student can show that his religious belief or medical condition has changed in the course of the year.

Graduate Institute Dining Policies

During the fall and spring semesters meals may be purchased from the dining service for a fixed price at the door during the hours of operation listed above, or food may be purchased in the Coffee Shop in the basement of McDowell Hall. There is no dining or coffee shop service for students in the summer semester. Summer residents may make full use of the dormitory kitchen. Students may use the microwave oven in the Mellon Fishbowl or the microwave and refrigerator in the Barr-Buchanan Center Common Room for storing or heating up meals from home. As well, there are numerous restaurants located nearby for quick or leisurely dining.

Emergency Notification

The College subscribes to an emergency notification system called Omnilert that is widely used by schools across the country. Students are encouraged to register for this service (for which there is no cost to students). You may receive either text message or email notification, or both, and you may enter your own and another person’s information (a parent’s or spouse’s, for example, who might receive a notice if you did not).

Further information, instructions for registering, and assistance are available. See the IT Office in the Hodson House, the Assistant Dean’s Office in Mellon Hall, or the Graduate Institute Office in the Barr-Buchanan Center.

Enrollment Status Verification

A student seeking verification of enrollment should submit a request for such verification to the Office of the Registrar. Forms are available in the Office of the Registrar. If verification is needed when school is not in session, the student can email the request, from their college issued email address, to annapolis.registrar(at)sjc.edu.

Facility Use

The primary facilities on campus are the Great Hall, the Hodson Boathouse, the Conversation Room, the Hodson Room, the Private Dining Room and the Francis Scott Key auditorium, Francis Scott Key lobby, and Mellon dance studio. Students who would like to use college facilities must have permission from the Director of Student Services in the Assistant Dean’s Office before they reserve the space. If the Director of Student Services approves the event, the next step is to find out whether the space is available and, if it is, to reserve it.

To reserve facilities, please contact Diane Ensor: diane.ensor(at)sjc.edu. Please be prepared to request any Audio/Visual Services needed for the event as well. To reserve the Greenfield Library’s Cohen Study Room, contact a staff member at the library’s Circulation Desk. Classrooms are reserved through the Registrar’s Office. The facilities of the college are first and foremost for the use of the St. John’s College community. If an event does not conflict with college needs, facilities are sometimes rented to outside groups for meetings, conferences, concerts, workshops, and receptions. Outside events held in the Francis Scott Key lobby, the auditorium, the Hodson Boathouse, and the Great Hall are listed on the Weekly Calendar as “Facilities Events.” These events are closed to the college community.

The Fine Arts Program

The Fine Arts program is coordinated by the Assistant Dean’s Office (ext. 2512).

Studio Classes

Each semester there are studio classes that instruct students of various levels in a variety of subjects, including drawing, pottery, and painting. These classes are open to all students free of charge, and materials are provided. For each class taught each semester, there are two short five-week sessions. This is designed to allow students to engage in exploring these media without imposing the commitment that a semester-long course would create; students are welcome to join at the beginning of any session and may continuously sign up. The courses will adapt to the variety of levels of students present at any given time. Sign-up sheets will be available in the Assistant Dean’s Office; sign up can also be done by email or campus mail to the Assistant Dean.

Studio Workshops

Approximately every month there is a three-hour workshop on a specific technique or in a particular medium taught by studio instructors. These workshops are open to all students free of charge; materials will be provided. A schedule for each semester’s workshops will be posted on campus and will also be available on the college website under the Assistant Dean’s Office. Sign-up sheets will be available in the Assistant Dean’s Office.

Art Field Trips

Approximately every month there is a field trip led by a Tutor to an area museum or gallery, usually to explore a particular artist, exhibition, or period. These trips are open to all students free of charge. Transportation and funding for lunch will be provided. A schedule of the field trips for each semester will be posted on campus and will also be available on the college website under the Assistant Dean’s Office. Sign-up sheets for these trips will be in the Assistant Dean’s Office.

Art Conversations

Every month there are scheduled conversations about art, where students gather with a Tutor to look at reproductions of specific works of art or architecture, discuss them and related ideas, and consider readings concerned with art. A schedule of the art, topics, and readings for these conversations will be available on the college website under the Assistant Dean’s Office. These conversations are open to all students, and are emphatically not limited to artists or those taking art classes; they are meant to be broad, thoughtful, and philosophical conversations of interest to all students. These conversations will not be sequential, and students are free to attend continuously or occasionally as their time and interest dictate.

The Art Studio

The Art Studio is located on the second floor of Mellon Hall and, apart from studio class times, is open to all students. On Friday afternoons after classes, there is an open studio gathering, where there is coffee, tea and snacks and companionship in art making. Everyone is welcome. The Studio has art supplies and portable easels for student use. There are two art assistants responsible for the Studio, and they will help to regulate the borrowing of equipment. Interested students should contact the art assistants or the Assistant Dean’s Office.

Laundry Facilities

Laundry facilities are located in the basements of Campbell, Chase-Stone, Gilliam, and Spector. Each wash cycle costs $1.25 and each dry cycle cost $1.25. On-campus laundry machines operate on the 1Card for increased student convenience.

The Greenfield Library

The Greenfield Library supports the curriculum as well as the teaching and learning that occurs in a variety of ways at St. John’s College. Comfortably situated study spaces with subtle natural light are available for reading and contemplation. In all its activities, the library seeks to participate in the program of the college and reflect its philosophy of education.

Collections

The books chosen for study at St. John’s form the basis of the collection, with additional volumes serving as secondary sources and representative works in the major fields of learning. In addition to books, the library also collects periodicals and newspapers, audiovisual materials, typescripts and audio recordings of faculty and Friday night lectures, faculty publications, and Master’s and student prize essays. Below is a description of some of the collections. The collection numbers over 123,000 items including works in various languages and many diverse subject areas, with a concentration in the sciences and humanities.

Main Collection

Sometimes referred to as the general collection, the main collection constitutes the majority of the library’s holdings. The main collection consists of a completely accessible open shelf arrangement of books arranged by the Library of Congress call number system. Items in the main collection are searchable in the online public catalog and are located on all four floors of the library.

Reference

Books in this section are comprised of general and thematic encyclopedias, dictionaries, and catalogs, as well as other various indexes and bibliographic resources. Most of the titles in this collection are shelved in the reference room, located across from the reference desk. All items in the reference collection are searchable in the online public catalog and are available for use in the library only.

Periodicals and Newspapers

The library maintains approximately 120 subscriptions to print periodicals as well as a small collection of current newspaper titles. The periodicals are located on the second floor. The items in this collection are searchable in the online public catalog. A printed list of periodical titles in the collection is also available at the circulation desk, although the most current information about the library’s holdings is available in the online catalog. The periodicals collection is augmented by microform copies of select titles as well as electronic journals that are available through JSTOR.

New Program

This collection includes works of the St. John’s College Program authors and is located in the New Program Room, adjacent to the reference room. These items are arranged alphabetically according to the author’s last name. All items in the New Program Room are searchable in the online public catalog and are available for use in the library only.

Audiovisual Material

This collection numbers approximately 2800 items and includes DVDs, audio cassettes, and LPs. This material is searchable in the online public catalog.

Reserve Collection

This collection contains one copy of all program readings as well as class manuals. The items are located behind the circulation desk.

Prize Essays

The library maintains a collection of Master’s and student essays that have won prizes. These items are located behind the circulation desk and are available for use in the library only.

Archives and Special Collections

The Greenfield Library has, in addition to its general collection, archival and special collections. Most of the materials included in these collections, such as St. John’s College photographs, rare books, a collection of fine art slides, college publications, college records, and instruction manuals used by the tutors throughout the years, are available in the library. Some of our notable special collections available in the library are the Prettyman Collection, collected papers and correspondence of Jacob Klein, the collected papers and correspondence of Stringfellow Barr, and the Douglas Allanbrook collection of musical scores and papers. Some of the library’s pre-1940 materials are housed at the Maryland State Archives. For more information or access to this material, please contact the Library Director or the Associate Library Director.

St. John’s College Digital Archives

The St. John’s College Digital Archives, at digitalarchives.sjc.edu, provides online access to unique material from the archival and special collections at the Greenfield Library (Annapolis, MD) and Meem Library (Santa Fe, NM). It also preserves these resources in digital format. This searchable database includes material such as audio recordings and typescripts of lectures and speeches, photographs, and College publications.

Electronic Resources

The library subscribes to several electronic academic resources. These resources can be accessed in the library, dorms, or by any computer that connects to the St. John’s network. The library subscribes to: ARTstor, ARTFL, Books in Print, Britannica Online, The Chicago Manual of Style, Chronicle of Higher Education Digital Loeb Classic Library, JSTOR, Naxos Spoken Word Library, OCLC FirstSearch (ArticleFirst/WorldCat), Oxford Dictionaries, Oxford English Dictionary, Naxos Music Library, and the Thesaurus Linguae Graecae. Information about these resources is available in the “Electronic Resources” handout located at the reference desk and on the library’s web page at libguides.sjc.edu/az.php.

Library Hours

The library’s hours are posted on the outside of the library’s front doors, on the library’s website, and can also be obtained by calling the circulation desk at 410-626-2548.

Library Cards

The library barcode placed on the back of the student’s 1Card serves as the student’s library card. 1Cards must be presented each time material is borrowed from the library. Responsibility remains with the card owner for all materials checked out on their account.

Library Catalog

The library’s online catalog is accessible via the Internet. To access the Library’s catalog, please visit the following address: stjohnsmd.ipac.dynixasp.com.

Policies

Loan Periods

Books

Current students, faculty, and staff may borrow an unlimited number of books and print lectures from the Main collection for 120 days, with one online renewal for another 120 days. Material from the New Program Room, the Reserve collection, and Reference collection are for Library use only. The library strongly encourages all borrowers to return library material when they are finished using them, rather than waiting to return them at the end of the semester.

Periodicals

Current students, faculty, and staff may borrow up to five periodical issues at one time. Periodicals may be borrowed for a period of two weeks.

Audiotapes and CDs

Current students, faculty, and staff may borrow up to five audio items at a time. Audio material may be borrowed for a period of two weeks, with one online renewal for a period of another week.

DVDs

Current students, faculty, and staff may borrow up to three items at a time. Video material may be borrowed for a period of one week, with one online renewal for a period of another week.

Recalls

Patrons may request material that is currently checked out, with the exception of program titles. Recall requests may be made via the library’s online catalog.

Renewals

All library material must be brought to the Library to be renewed or renewed online (limit of one online renewal per item) via the online catalog under the “My Account” tab.

Fees

Lost Charges

If library material is not returned within three weeks of its due date, it will be considered lost. The library charges a flat rate for each category of material, including a $10.00 processing fee per lost item. The charges for each category are as follows:

Books: $50
Bound Periodicals: $50
Unbound Periodical: $10
DVDs: $30
Compact discs: $30
LP Recordings: $30
Print Lectures: $10
Audiotapes: $30

Unusually expensive books and art books will be individually assessed.

Food and Drink

Food is prohibited in the library. Drinks in secure, closed containers are permitted. Please help the Library protect its collections for present and future generations by adhering to the food and drink policy.

Cell Phones

The use of cell phones is prohibited in the library. Please turn off phones, or set them to silent or vibrate, before entering the library. If it is necessary to make or receive a call, please step outside to do so.

Services

Interlibrary Loan Services enable current students, faculty, and staff to request books and journal articles that are not part of the library’s collection from libraries throughout the country. Interlibrary loan requests may be submitted via the Interlibrary Loan Request Form found on line at the Library’s reference desk. Requested items usually arrive within one to two weeks.

Acquisition Request Form are available at the Libraries reference desk or online.

Reference assistance is provided to library patrons who need help locating materials throughout the library, searching the library’s online catalog, using electronic databases, and finding information on the Internet. Reference services are available Monday through Friday from 8:30 a.m. to 4:30 p.m. For assistance, please visit the reference desk during regular business hours, or contact the Public Services Librarian at 410-295-6927, or email at johnathan.longo(at)sjc.edu.

The Cohen Study Room, (Joseph P. Cohen Study Room) located on the 2nd Floor, may be reserved by contacting a staff member at the Circulation Desk.

The Music Library

The Music Library, located in Mellon Hall, contains musical scores and recordings available for use by all St. John’s College community members. Instrumentalists and vocalists will find over 5,000 pieces of sheet music and study scores in the collection, including multiple copies of scores for use in seminar and music tutorials. Approximately 6,000 recordings may be checked out or used in one of the six listening stations. A computer containing various music applications is available for student use.

Pianos for practice are available in three practice rooms in the basement of Mellon Hall. Pianos are also available in the three music classrooms when no class is in session. Two fine digital pianos are located in the Music Library. Mellon 145 is available for ensemble practice and for the storage of large musical instruments. There is a Rock Room in the basement of Mellon Hall that is open to student groups for rehearsals. A harpsichord and electronic organ are available to students through the Music Library, as are musical instruments (digital pianos, guitars, string instruments, etc.), which may be borrowed. Electronic equipment: recording devices, portable players, microphones, are also available for use by students.

Hours

M/Th 8:45 a.m. – 4:30 p.m.
Tu/W 8:45 a.m. – 4:30 p.m. and 7 p.m. – 10 p.m.
F 8:45 a.m. – 4 p.m.
Sun 1 p.m. – 4 p.m. and 7 p.m. – 10 p.m.

Summer hours are posted on the door.

Loan Periods and Circulation Policies

Scores and Recordings may be signed out for the semester; to be returned on the day of Call-In.

Lost and Found

The college Lost and Found is located in the Public Safety Office.

Mailroom Information

Hours

The mailroom in Humphreys Hall will be open Monday through Friday, 9 a.m. until 3:30 p.m., during the summer. The academic year hours will be Monday through Friday, 9 am to 4 p.m.

Mail Tips

Addressing Mail: It is important that all incoming mail/packages are addressed correctly. Mail that is incorrectly addressed and cannot be delivered will be returned to the sender.

Names/Nicknames: If you do not always use your given name, please notify the mailroom office to ensure timely delivery of your mail.

Incoming Packages for Student: Incoming packages will be placed in package lockers in Mellon Hall. Oversize packages will be held in Humphreys Hall. Emails will be sent to recipients when packages are ready for pick up. Due to the lack of storage, it is recommended that students send packages to the college not more than two weeks prior to registration.

Privacy Act: The mailroom will not release mailbox numbers to anyone.

Campus Mail: Clearly write the recipient’s name or office. The mailroom is not responsible for loss of money, etc., that is distributed through campus mail. It is important that the mail has a return name on it. This makes it possible to return mail to the sender without it being opened.

Mail Forwarding: Upon graduation or withdrawal from the college only First Class mail will be forwarded for six months. After six months, the mail will be returned to the sender. If a forwarding address is not on file, the mail will be returned to the sender.

Incoming & Outgoing Mail

Incoming Mail: It is important that all incoming mail is addressed correctly. The mailbox number is only for students to locate their mailbox and should not be included in the college address. It is not necessary to include the name of your dorm. Mail that is incorrectly addressed and cannot be delivered will be returned to the sender. The mailing address for USPS, UPS, FedEx, DHL, etc.:

First Name, Last Name, Middle Initial (optional)
St. John’s College
60 College Avenue
Annapolis, MD 21401-1687

Outgoing Mail: The SJC mailroom is not a full service post office. Stamped letter mail can be brought to Humphreys or placed in the mail slot located in the lower right side of the mailbox wall in McDowell Hall.

Policy: All mail is distributed by mail employees only. Personal businesses are not allowed to operate from a college mailbox. St. John’s College reserves the right to hold and/or return any mail that appears to be addressed to a business.

Packages

Incoming: Packages will be placed in package lockers located in Mellon Hall. The lockers are accessible 7 days a week when the building is open. Oversize packages will be held in the lower level of Humphreys Hall. Fed Ex Express envelopes and packages are delivered to the Public Safety Office. Recipients will receive e-mails when packages are ready to be picked up. A signature and St. John’s College ID is required for packages to be released. Packages that are not picked up in a timely manner will be considered unclaimed and then returned to sender.

If a package is small enough to fit in your McDowell campus mailbox, it will be placed there. No emails are sent out for these items.

Outgoing: The college does not provide outgoing package services for students at this time. However, small UPS/USPS or FedEx packages that have a pre-paid, return label can be given to the mailroom for delivery to the appropriate vendor.

Large packages that need to be shipped or returned can be taken to the Annapolis Post Office for USPS services. The closest U.S. Post Office for outgoing mail and packages is located about three blocks from campus. 60 West Street on the corner of West and Calvert Streets.

Unidentified Packages: If the mailroom is unable to identify the receiver of a package it will be held for two days before returning the item to the sender. If a return address is not available, the item will go to a “dead letter” bin.

Mail Forwarding

Mail Forwarding: Forwarding services are provided for a maximum of six months to students who are graduating, transferring or withdrawing if an address is provided to the mailroom office. After six months the mail will be returned to the sender.

Students who live off campus and move to another location must submit a change of address to their local post office before they move. The Annapolis Post Office will not forward mail for students who live on campus and move off campus, withdraw or graduate. The post office sends the mail to the college and it is the mail service’s responsibility to forward the First Class mail to the addressee if possible.

It is recommended that students submit a change of address directly to banks, lenders, family, and friends. Campus mail, media mail, FedEx, and UPS mail or packages can not be forwarded. Magazines and newspapers will not be forwarded.

International Mail: International mail can not be forwarded. It is up to the student to notify banks, magazines, etc. when their address will change. The St. John’s College mailroom is not responsible for international mail sent to students who no longer attend the college. All mail will be returned to sender, unless the student stays in the United States. Mail can be forwarded to an address in the United States if this information is given to the mailroom office.

Parking Regulations

See Rules of the College Community.

Photography

Occasionally, for the Admissions Office or other publications, the college hires photographers to take pictures of the campus, classrooms, or activities. Students who object to having their photo taken should inform the college representative accompanying the photographer. Unless so informed, the college assumes permission to publish student photographs in any type of medium.

Polity Vans

The Polity vans are available for college-sponsored student activities (e.g. Swim Club, Project Politae, local shuttles). Vans are not used for individual recreation, personal business, moving or hauling.

Overnight trips and destinations beyond the Washington/Baltimore areas must be authorized by the Assistant Dean and normally will require an accompanying adult. Only those persons who are approved and registered with the Public Safety Office may drive the vehicles. Approval depends upon the student’s age, driving experience and driving record. Driver applications are available in the print shop.

The vans are reserved through the van reservationist, Carmita Thomas, Assistant Manager of the Print Shop (ext. 2169), who in turn informs the Public Safety Office. Reservations are normally made on a first-come-first-served basis. Reservations for weekend use must be made by 4 p.m. Friday afternoon. Public Safety Officers do not schedule van use. Drivers pick up vehicle keys from the Public Safety Office and return them there. Polity drivers must show a Public Safety Officer their driver’s license when the keys are picked up.

Print Shop

Hours

Fall and spring, Monday - Friday: 8:30 a.m. – 4:30 p.m. (Hours may vary)

Summer hours variable

Services

The Print Shop can copy in black/white and color. Class Manuals are produced by the College Print Shop and are required for some classes. Students can order replacement manuals for a fee. Contact the Print Shop Manager for copy requests and cost estimates.

  • The SJC Copy Center works primarily with PDF (Portable Document Files.) All electronic files should be submitted as, print ready PDF’s.
  • Submitting documents other than PDF, such as MS Word, Publisher, and Excel, may create issues with fonts, graphics, and type flow. Since, not everyone works with the same versions of Microsoft applications, it best to save your files as PDF before sending them to the printer.
  • When creating files for multi-page books, set your document up as single pages (not reader spreads.) The cover should be page (1) of the document and the back cover should be the last page of the document. Save your files as PDF before sending them to the printer.

Rings

See Alumni Association and Activities.

St. John’s Chorus

All community members may participate in the St. John’s Chorus, which meets in the Great Hall during the regular academic year. See the Weekly Calendar for rehearsal day and time.

Summer Storage

There is no on-campus storage. However, there are several self-storage sites within a few miles of St. John’s. Also, there are companies who will deliver, pick-up, and store portable storage units for the summer.

Self Storage Plus 410-266-6100 Wide variety of sizes available, starting at 4’x 4’
Public Storage 410-990-9190 or 800-44-STORE Annapolis location has discounted second floor units
Annapolis Extra Space 410-266-7272 Wide variety of sizes; deeply discounted second floor units
ABC Storage 410-268-5120  
Shurgard Storage 410-295-0448  
Extra Space 410-757-9300 Located in Arnold, about six miles away
Extra Space Storage Co. 410-266-6055  
PODS 888-297-9883 pods.com
Zippy Shell 301-329-2046 zippyshell.com
U-Box from U-Haul 800-468-4285 uhaul.com/Ubox

General Tips

  1. Consider your storage needs. Sites vary in level of security and degree of access. Some units are climate controlled while others are not.
  2. Research prices. They change depending on availability of units, season, and promotions. Call around to see what is current.
  3. Ask questions. Sometimes a three-month rental of a climate-controlled 5’ x 9’ can be less expensive than that of a non-controlled 5’x 5’, so check several possibilities. In addition to pricing, be sure to check on administrative fees, billing and payment requirements, and prorating policies.
  4. Plan ahead. If you know you’ll need storage, reserve it in advance. Johnnies compete with Midshipmen for the smaller units. Some places charge for reservations; others do not.
  5. Buddy-up with other students to save money. A 5’ x 5’ unit holds about 60 medium-sized boxes; a 5’ x 10’ holds twice as much, but it doesn’t cost twice as much.
  6. Some places have trucks available to rent or borrow, but they may require a parent or adult over 25 to do so.
  7. Some students go farther away for cheaper storage.
  8. You will need to provide a lock. Most places have them for sale at the site.
  9. Students whose storage needs exceed what is available on campus may want to rent a storage space for the summer.

Student Employment

See the Career Services Office for information about off-campus jobs. Information about work-study jobs is distributed by the Financial Aid Office.

Student Payday

Students who have earned money from campus jobs will receive their paychecks every other Friday. The checks will be distributed by campus mail.

Student Publications

Energeia, The Gadfly and Historia are student publications of St. John’s College. All students are encouraged to write for or work on any of these publications. These publications are available in the Greenfield Library and can be accessed on the Digital Archives collections page.

Study Areas

Comfortably situated study spaces with subtle natural light are available for reading and contemplation in the Greenfield Library. A Group Study Room is available in the Library and may be reserved at the Library’s Circulation Desk. There is a Study Lounge on the lowest floor of Campbell Hall; many Greek, Math, and Writing Assistants hold their assisting hours in the Study Lounge. The General Hartle Room and the King William Room in the Barr Buchanan Center also provide comfortable areas for quiet study. The King William Room is used during the spring for senior and master’s essay oral examinations. Both rooms are used occasionally for college functions. In addition, on Tuesday, Wednesday, and Sunday nights there is a Quiet Café held in Chancellor Johnson House; students can drop by and study quietly with others or talk with a Study Assistant about strategies for doing the work of the college.

Take a Tutor to Lunch

Students are encouraged to take a tutor (or anyone who works for the college) to a meal free of charge, from time to time. This offers students an excellent opportunity to become familiar with tutors and other members of the college community. Tutors may also invite students for a meal. Undergraduate students may issue invitations to lunch in the dining hall; Graduate Institute students may issue invitations to lunch in the dining hall or in the coffee shop, and to dinner on Monday or Thursday evenings in the coffee shop. Students should tell the attendant that the meals are to be charged to the Dean’s Office. Students and tutors are asked to limit their invitations and acceptances to four per month.

During the summer term, when the dining hall and the coffee shop are closed, Graduate Institute students may take a tutor or other college employee to lunch at a local restaurant or coffee shop, and then present their receipts from this lunch to the GI office for reimbursement. The maximum reimbursement on each occasion is $20.

Take a Community Facilitator to Lunch…or Breakfast or Dinner

Students may invite a Community Facilitator to dine in the dining hall and the Assistant Dean’s Office will pay for the meal. Students do not need to be on the meal plan. A few students may ask out one Community Facilitator or one student may ask out a few Community Facilitators. All members of the dining party must sign in at the front desk of the Dining Hall.

Telephones

See Housing.

Transcript Requests

St. John’s College has authorized Parchment, Inc. to manage the ordering, processing, and secure delivery of SJC transcripts. Official transcripts – both electronic and paper versions – can be requested online. There is a one-time Parchment account setup process similar to other online ordering sites, after which official transcripts may be ordered and paid for through the site. Electronic transcripts sent through Parchment carry a security feature verifying that the transcript has not be altered. More details about how to request transcripts through Parchment are available on the Annapolis Registrar page of the college website.

Unofficial transcripts are available to students electronically.

Transcript requests are typically delivered within 2 business days, however it may take up to 7 business days during peak periods. Grades are not available for release for 4 or more weeks after the end of the semester due to grade submission, processing, and in the case of fall grades, office closure. If a transcript is needed to meet a deadline prior to the release date, the student should speak with his or her tutors as early as possible and request that the tutors submit the student’s grades to the Office of the Registrar prior to the normal due date.

The College reserves the right to place a hold on transcripts of students who have outstanding obligations of any kind to the Financial Aid or Student Accounts offices. In addition, the College reserves the right to hold the transcripts of students who have outstanding loan obligations at other institutions that participate in federal financial aid programs. Transcript holds are released when the Student Account Manager and Financial Aid Director inform the Registrar that outstanding obligations have been fulfilled.

Travel Information

Driving directions to St. John’s College and a campus map are printed on the back cover of this handbook. The college website contains information on the local airports, train stations, and bus and shuttle services.

Weekly Calendar

The campus activities calendar is maintained by the Student Services Assistants and is available on the College website.

Woodshop

Contact the Assistant Dean’s Office for information and hours of operation.