Santa Fe Academic Calendar 2024–25

Dates and times subject to change. All times listed are Mountain Time (MT).

For the latest schedule, read the weekly Ephemera, access your @sjc.edu mailbox, check your voicemail notices, and check this page.

Fall Semester 2024

August 2024

Date Event
Thursday, Aug 1
  • DEADLINE: Completion of Financial Aid/Loan file for FALL 2024 term
  • DEADLINE: Student Accounts for FALL 2024 must be paid in full or a payment plan arranged with the Finance Office
  • ONLINE REGISTRATION Opens for all Continuing Students and runs through check-in August 23

Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for Fall 2024

Sunday, Aug 18
  • Pritzker Promise Bridge Program participant housing opens
Monday, Aug 19
  • Food service begins with breakfast
Tuesday, Aug 20
  • Housing opens for new undergraduate students
Wednesday, Aug 28
  • 10 a.m.,  Housing opens for new graduate and returning undergraduate and graduate students
  • Tutors’ Meetings in the afternoon [as scheduled by Dean’s Office]
Wednesday, Aug 28–Thursday, Aug 29
  • Graduate Institute (GI) Orientation
Thursday, Aug 29
  • 10:30 a.m., Convocation rehearsal
  • 11 a.m., CONVOCATION for New Students and first-term GI students
  • 12 p.m., Post-Convocation Luncheon for community and guests
  • 1:30 p.m., Faculty Meeting
  • 5 p.m., Meno Seminar for new GI students
  • 7:30 p.m., First meeting of ALL undergraduate seminars

Students may not attend classes if Student Account Balance is not paid in full or if financial aid file is incomplete

Friday, Aug 30
  • Free Day—no classes
  • 9 a.m.–5 p.m., Tutors’ Meetings (as scheduled by Dean’s Office)
  • 8 p.m., Dean’s Opening Lecture

September 2024

Date Event
Monday, Sep 2
(Labor Day)
  • All undergraduate tutorials and seminars and GI classes meet as scheduled
  • Administrative offices closed for Labor Day holiday
    Meem Library and Student Activities Center will be open
Monday, Sep 2–Sunday, Sep 8
  • Welcome Week begins
Thursday, Sep 5
  • Last day to change meal plan (Freshmen excluded – 19 meal plan required)
Wednesday, Sep 11
  • 3:15–4 p.m., Sophomore Class Meeting with Dean Davis and Assistant Dean McGuinness, Junior Common Room
  • 4:15–5 p.m., Junior Class Meeting with Dean Davis and Assistant Dean McGuinness, Junior Common Room
  • 5:15–6 p.m., Senior Class Meeting with Dean Davis and Assistant Dean McGuinness, Junior Common Room
Friday, Sep 13–
Sunday, Sep 15
  • Homecoming Weekend
Saturday, Sep 14
  • 12 p.m., Algebra Test (Review session/lunch followed by Exam)
    Required of all sophomores who have not yet passed; freshmen are obliged to attempt the test once by the end of freshman year
Wednesday, Sep 18
  • ONLINE DEADLINE: Spring 2025 New Graduate Institute Liberal Arts (GILA) student financial aid applications
    FAFSA application: studentaid.gov/fafsa
  • 3:15 p.m., Faculty Meeting

October 2024

Date Event
Tuesday, Oct 1
  • FAFSA/CSS Profiles applications become available for the 2025–26 academic year
Friday, Oct 4–Saturday, Oct 5
  • Convening Weekend for Online Graduate Students
  • Johnnie Family Weekend
Monday, Oct 7–Friday, Oct 18
  • In-person GILA Conferences
  • In-person and online Graduate Institute Eastern Classics (GIEC) Conferences
Wednesday, Oct 9
  • 1:30–3:30 p.m., All-College Seminar
    Undergraduate tutorials canceled. GIEC tutorial students consult with tutors beforehand.
Saturday, Oct 12
  • 12 p.m., Algebra Test (Review session/lunch followed by Exam)
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Wednesday, Oct 16
  • 3:15 p.m., Faculty Meeting
Friday, Oct 18–Monday, Oct 21
  • LONG WEEKEND
    Undergraduate tutorials do not meet October 18 and 21
    All seminars and GI classes meet as usual on Monday, October 21
Sunday, Oct 20
  • DEADLINE: GILA and GIEC student deposits due for Spring 2025 term
Thursday, Oct 23–Saturday, Oct 25
  • Board of Visitors and Governors Meeting—Annapolis
Monday, Oct 28
  • 12 p.m., Junior and Senior seminar essays due
  • Preceptorials begin for juniors, seniors, and in-person GILA students
  • 5 p.m., DEADLINE: Master's Essay proposals for Spring 2025
Monday, Oct 28–
Friday, Nov 8
  • In-person GILA Seminar Orals
Tuesday, Oct 29
  • GIEC students begin second preceptorials
Wednesday, Oct 30
  • Junior and senior seminar oral period begins

November 2024

Date Event
Monday, Nov 4
  • 12 p.m., Freshman seminar essays due
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer to Annapolis for Spring 2025
Monday, Nov 4–Friday, Nov 15
  • Online GILA Conferences
Wednesday, Nov 6
  • Freshman seminar oral examinations begin
Monday, Nov 11
  • 12 p.m., Sophomore seminar essays due
  • GI Fall grades due (in-person GILA seminars and first GIEC preceptorials)
Wednesday, Nov 13
  • 3:15 p.m., Faculty Meeting
  • 3:15 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Monday, Nov 18
  • GIEC Seminar papers due
Monday, Nov 18–
Saturday, Nov 23
  • Online GILA Seminar Orals (will continue after Thanksgiving break)
Wednesday, Nov 20
  • DEADLINE: Registration forms due for Spring 2025
Wednesday, Nov 20–Friday, Nov 22
  • Freshman Don Rags begin (among interstices of FF classes)
Monday, Nov 25
  • GI Fall comment sheets due (in-person GILA seminars and GIEC preceptorials)
Monday, Nov 25–Tuesday, Nov 26
  • Freshman DON RAG DAYS
    All undergraduate classes in session unless the tutor is sitting in on FR Don Rags
Wednesday, Nov 27–Sunday, Dec 1
  • THANKSGIVING BREAK
    No classes, on-campus residences and dining services remain open
    All classes resume Monday, December 2

December 2024

Date Event
Sunday, Dec 1
  • DEADLINE: Completion of Financial Aid/Loan file for Spring 2025 term
  • DEADLINE: Student Account for Spring 2025 must be paid in full or payment plan arranged with the Finance Office
Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for Spring 2025
Monday, Dec 2
  • All classes resume (undergraduate and GI)
Monday, Dec 2–Wednesday, Dec 4
  • Freshman Don Rags continue
    Monday–Friday, among interstices of classes
Monday, Dec 2–Friday, Dec 13
  • Online GILA Seminar Orals resume
  • GIEC Seminar Orals
Saturday, Dec 7
  • 12 p.m., Algebra Test (Review session/lunch followed by Exam)
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Monday, Dec 9
  • 5 p.m., DEADLINE: Global Pathways applications due to OPPD
Wednesday, Dec 11
  • 3:15 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Thursday, Dec 12–Friday, Dec 13
  • Sophomore and Junior Don Rags may be scheduled during class intervals
Monday, Dec 16–Thursday, Dec 19
  • Sophomore and Junior Don Rag Period. All undergraduate tutorials (FF, SO, JR, SR) are in session unless the tutor indicates otherwise
    Seminars meet as regularly scheduled
  • Library Call-In Week
Thursday, Dec 19
  • Last day of term
    Classes end with seminar or preceptorial as scheduled or as arranged by tutor
  • Last day of GI classes
    All GI classes meet as scheduled
Friday, Dec 20
  • Food service ends after breakfast
  • 12 p.m., All housing closes
  • 5 p.m., All library materials due
Friday, Dec 20–Sunday, Jan 19, 2025
  • WINTER BREAK

Spring Semester 2025

January 2025

Date Event
Thursday, Jan 2
  • Submission date of missing Incomplete/Grade January Freshmen (JF) work from SU 2025, unless earlier date was stipulated by tutor
  • Online Spring Registration opens for New Students (JF and readmits)
Monday, Jan 6–Friday, Jan 17
  • Winter Classics seminars
Friday, Jan 10
  • All Undergraduate and GI Fall 2024 grades due (including preceptorials)
Monday, Jan 13
  • GI comment sheets due (tutorials, preceptorials, GIEC and Online GILA seminars)
Friday, Jan 17
  • New Student Orientation begins
  • Graduate Student Orientation
  • All housing opens
  • Food service begins with breakfast
  • 6 p.m., Meno seminar for new GI students, followed by reception
Saturday, Jan 18
  • New Undergraduate Student Orientation continues
Sunday, Jan 19
  • New Student and Graduate Student Orientation continues
  • 4 p.m., Convocation
  • 5 p.m., Welcome Dinner
Monday, Jan 20
  • New Student Orientation concludes
  • 9 a.m., Undergraduate and Graduate Institute classes meet as scheduled
    Except Seniors and January Freshmen
  • 7:30 p.m., January Freshman session begins
    No tutorials
Monday, Jan 20–Friday, Feb 14
  • Senior Writing Period
    Senior seminar classes per special schedule
Tuesday, Jan 21–Sunday, Jan 26
  • Welcome Week
Wednesday, Jan 22
  • 3:15 p.m., Faculty Meeting
Monday, Jan 27
  • Last day to change meal plan
    (Freshmen excluded–19 meal plan required)

February 2025

Date Event
Relocating to Annapolis?
Transfer application form, $600 advance deposit, FAFSA, and CSS (if applicable) must be submitted by March 1, 2025. Information online and mySJC
Saturday, Feb 8
  • 2:30 p.m., Algebra Test
    Fall and January Freshmen are obliged to attempt the test once by the end of Freshman year
Wednesday, Feb 12
  • 3:15 p.m., Faculty Meeting
Friday, Feb 14
  • FREE FRIDAY– tutorials canceled
Saturday, Feb 15
  • 7—9 p.m., Dean's and President's Essay Reception for Seniors
  • 9 p.m., Senior essays due (Master's Essays to GI Office by 5 p.m.)
Monday, Feb 17
  • All Senior tutorials and seminars resume
  • GI Conferences begin for first and second semester GILA students
Friday, Feb 20–Saturday, Feb 22
  • Board of Visitors and Governors Meeting–Annapolis
Monday, Feb 24
  • 5 p.m., DEADLINE: ARIEL Internship applications due to OPPD
    All undergraduates eligible except January Freshmen
  • In-person GILA conferences; in-person and online GIEC conferences begin for first and second semester students (continue through March 6)

March 2025

Date Event
Saturday, Mar 1
  • DEADLINE: Undergraduate Intercampus Transfer forms and $600 deposit due to the Office of the Registrar
    No exceptions. The March 1 Financial Aid date is also an all-important deadline in this process.
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer to Annapolis for Summer 2025
  • ONLINE Undergraduate Financial Aid Applications Priority Filing Due Date for 2025–26 academic year
    FAFSA application: studentaid.gov/fafsa
    PROFILE/CSS application: cssprofile.collegeboard.org
  • ONLINE Graduate Institute Financial Aid Applications Priority Filing Due Date for SUMMER 2025 Session
    FAFSA application: studentaid.gov/fafsa
    PROFILE/CSS application: cssprofile.collegeboard.org
Monday, Mar 3
  • Senior essay oral examinations begin in Ault-Evers Room, Meem Library
  • In-person GILA seminar oral examinations begin
Wednesday, Mar 5
  • 1:30–3:30 p.m., Faculty Seminar Day
  • Special events as scheduled. Undergraduate tutorials canceled. All GI classes meet as scheduled.
Monday, Mar 10
  • 5 p.m., DEADLINE: General Pathways applications due to OPPD
    All undergraduates eligible except January Freshmen
Monday, Mar 10–Friday, Mar 14
  • January Freshman Don Rags scheduled during class intervals
Wednesday, Mar 12
  • 3:15 p.m., Faculty Meeting
Saturday, Mar 15
  • Food service ends after brunch
  • 12 p.m., All housing closes
Saturday, Mar 15–Sunday, Mar 30
  • SPRING BREAK for all students

  •  
Wednesday, Mar 19
  • ONLINE DEADLINE: Summer 2025 new GILA student financial aid applications
    FAFSA application: studentaid.gov/fafsa
Monday, Mar 26
  • Submission date for missing work that led to incomplete grade for FA 2024, unless tutor stipulated an earlier date
Saturday, Mar 29
  • All housing opens
  • Food service begins with brunch
Monday, Mar 31
  • All tutorials and seminars resume
  • In-person GILA preceptorials begin and continue through Thursday, May 29
  • Grade-changing DEADLINE for Fall 2024 grades
  • In-person GILA Seminar orals begin (through April 5)
Saturday, Mar 30
  • DEADLINE: GILA and GIEC advance deposits due for Summer 2024 term

April 2025

Date Event
Tuesday, Apr 1
  • GIEC students begin fourth preceptorials
  • DEADLINE: Undergraduate Advance Deposits for Fall 2025 for continuing students
    Deposit holds a place in Fall class roster and (if applicable) allows participation in housing lottery
  • DEADLINE: Undergraduate 2025–26 Housing Plans Forms & Housing Agreement due. Required to participate in housing lottery.
Tuesday, Apr 1–Monday, Apr 7
  • Sophomore tutorials canceled for essay writing period, classes resume at 1:30 p.m., Monday, Apr 7
Wednesday, Apr 2
  • All Student Accounts for Spring 2025 must be paid in full
Saturday, Apr 5
  • DEADLINE: GILA and GIEC advance deposits due for Summer 2025 term
Monday, Apr 7
  • 12 p.m., Sophomore Enabling Essays due unless otherwise announced by seminar tutors
  • Online GILA Conferences (through April 18)
Wednesday, Apr 9–Wednesday, Apr 30
  • Sophomore seminar orals begin
Friday, Apr 11–Sunday, Apr 13
  • Convening Weekend
Monday, Apr 14
  • DEADLINE: GI Spring term comment sheets due (In-person GILA seminars and GIEC preceptorials)
Wednesday, Apr 16
  • 3:15 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Thursday, Apr 17–Monday, Apr 21
  • Freshman and Junior Writing Period
  • No Freshmen or Junior tutorials through the morning of April 21.
  • JF classes meet as scheduled
Monday, Apr 21
  • 12 p.m., Freshmen, Junior, and January Freshmen essays due
  • GIEC Seminar essays due and Seminar Orals begin
  • Online GILA seminar Orals (through May 2)
Wednesday, Apr 23
  • 3:15 p.m., Faculty Meeting
Wednesday, Apr 23–Friday, May 2
  • January Freshmen seminar orals
Wednesday, Apr 23–Monday, May 5
  • Freshman and Junior seminar orals
Saturdays, April 26–May 3
  • Johnnie Week & Earth Day Celebration
    Includes the Annapolis Cup, faculty-led seminars, virtual programming throughout the week, and an Earth Day celebration on the Santa Fe campus on Saturday, April 26
Monday, Apr 28–Thursday, May 1
  • Returning student housing lottery

May 2025

Date Event
Thursday, May 1–Friday, May 2
  • Sophomore Enabling DON RAG DAYS
    All tutors may hold classes if not scheduled for a don rag. Please review schedule.
Saturday, May 3
  • 2:30 p.m., Algebra Test
    Last exam offered before Enabling don rags. Fall and January Freshmen are obliged to attempt the test once by the end of freshman year. Exams are not offered in the Summer.
Wednesday, May 7
  • ONLINE DEADLINE: New GILA/GIEC students’ financial aid applications for Fall 2026 term
    FAFSA application: studentaid.gov/fafsa
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer for Annapolis for Fall 2026
  • DEADLINE January Freshmen: Student Account for Spring 2025 must be paid in full or a payment plan arranged with the Finance Office
Monday, May 5–Wednesday, May 7
  • Sophomore Enabling Don Rags scheduled during class intervals
Monday, May 12
  • Satisfactory grades’ check due from senior year and graduate level tutors at the Office of the Registrar
    For undergraduate and graduate degree candidates
Wednesday, May 14 9 a.m., Sophomore Enabling Faculty Meeting at Meem Library
Saturday, May 17
  • 9 a.m., Final Faculty Meeting: Awarding of degrees
Monday, May 19–Thursday, May 22
  • Freshman Don Rag and Junior Conference Period
    All undergraduate tutorials are in session, unless the tutor indicates otherwise
  • Seminars meet as regularly scheduled
  • Library Call-In Week
Wednesday, May 21
  • Senior Dinner
Thursday, May 22
  • Last day of spring term
    Undergraduate spring term ends with seminars
  • Last day of GI classes
Friday, May 23
  • Commencement-related activities
    Family activities begin midday
  • 4 p.m., President’s Reception for Class of 2025 degree candidates, families, and friends
  • 5 p.m., All library materials due
  • 6 p.m., GI dinner for graduating students
Friday, May 23–Sunday, June 2
  • Early Summer Break for January Freshmen
Saturday, May 24
  • 10:30 a.m., COMMENCEMENT for Class of 2025
Sunday, May 25
  • Food service ends after brunch
  • 12 p.m., All residence halls, suites, and apartments close
  • Wilderness Leadership Expedition departs–returns on Thursday, June 5.
  • DEADLINE: All student accounts for Summer 2025 must be paid in full or a payment plan arranged with the Finance Office. Failure to meet these deadlines triggers withdrawal from Financial Aid funding and enrollment rosters for Summer 2025.
Monday, May 26
  • 12–1:30 p.m., Seminar Reading List Faculty Meeting
  • Administrative offices closed for Memorial Day
Thursday, May 29
  • 5–6:30 p.m. MT, Meno seminar and Orientation for all new online graduate students. Zoom link provided.
Saturday, May 31
  • Housing opens for January Freshmen
  • Food service for January Freshmen begins with dinner

2025 Summer Term

June 2025

Date Event
Monday, June 2
  • January Freshman second term begins with tutorials and seminars, as scheduled
  • JF REGISTRATION – Office of the Registrar during class intervals
  • DEADLINE: Completion of Financial Aid/Loan file for the Summer 2025 term
  • DEADLINE: Student Accounts for Summer 2025 must be paid in full or payment plan arranged with the Treasurer's Office.

Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for upcoming term.

Friday, June 6
  • All Undergraduate and GI Spring 2025 grades due
  • Spring 2025 GI comment sheets due (tutorials, preceptorials, second GEIC seminars, and GILA Low-Residency seminars)
Thursday, June 12– Saturday, June 14
  • Board of Visitors and Governors Meeting – Santa Fe
Friday, June 13
  • 10 a.m., GI Summer Faculty Meeting
Saturday, June 14
  • Housing opens for GI students
  • 3 p.m., In person GI Convocation
  • 5 p.m., New GI students' Orientation and Meno Seminar
Monday, June 16
  • 9 a.m.– 4 p.m., REGISTRATION: All GI Summer term students
  • GI classes begin for ALL students and meet as scheduled
Thursday, June 19
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer for Annapolis for Fall 2025
  • Administrative Offices closed for Juneteenth Holiday
Monday, June 30– Friday, August 1
  • Summer Classics

July 2025

Date Event
Tuesday, July 1
  • In person GILA first and second semester student conferences begin
Friday, July 4
  • Administrative Offices closed for the 4th of July Holiday
Monday, July 7
  • DEADLINE: GIEC and GILA deposits due for Fall 2025 term
  • 5 p.m., DEADLINE: Master's Essays due to GI Office
Monday, July 14
  • Low-Residency GILA conferences begin for first and second semester students
  • Submission date of missing work from SP 2025 that led to incomplete grade unless earlier date was stipulated by tutor
Monday, July 21
  • January Freshmen annual essays due by noon, or as otherwise announced by seminar tutors (12 p.m.)
  • GIEC and GILA seminar orals begin
Wednesday, July 23– Friday, July 25
  • January Freshman seminar oral examinations begin

August 2025

Date Event
Friday, August 1
  • Satisfactory grades' check for Graduate Institute degree candidates
Monday, Aug 4
  • 1 p.m., GI final faculty meeting: awarding of degrees
  • DEADLINE: Completion of Financial Aid/Loan file for Fall 2025 term
  • DEADLINE: Student Accounts for Fall 2025 must be paid in full or payment plan arranged with Treasurer's Office

Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for upcoming term.

Monday, Aug 4– Thursday, August 7
  • Library Call-In Week
  • January Freshmen Don-Rags-scheduled during class intervals
Thursday, Aug 7
  • GIEC and GILA students' sessions end after seminar
  • January Freshman second term ends after seminar
  • January Freshman late summer vacation begins
Friday, Aug 8
  • 10 a.m., GI Commencement
  • 5 p.m., All library materials due
Saturday, Aug 9
  • Food service ends with breakfast
  • 12 p.m., Housing closes
Monday, Aug 18
  • Summer 2025 grades due (JF and GI)
Thursday, Aug 28
  • 7:30 p.m., First UG seminar of fall
  • 10:30 a.m., Fall Convocation
Monday, Sept 1
  • First day of Tutorials and GI classes