Santa Fe Academic Calendar 2023–24

Dates and times subject to change. All times listed are Mountain Time (MT).

For the latest schedule, read the weekly Ephemera, access your @sjc.edu mailbox, check your voicemail notices, and check this page.

Fall Semester 2023

August 2023

Date Event
Tuesday, Aug 1
  • DEADLINE: Completion of Financial Aid/Loan file for FALL 2023 term
  • DEADLINE: Student Accounts for FALL 2023 must be paid in full or a payment plan arranged with Treasurer’s Office

Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for Fall 2023

Wednesday, Aug 2
  • ONLINE REGISTRATION Opens for all Continuing Students and runs through check-in August 23.
Friday, Aug 4
  • Writing period ends for in-person GILA students
  • Classes end after tutorial for low-residency GILA students
Saturday, Aug 12
  • Participants in Freshman Orientation Backpacking Trip arrive on campus
Monday, Aug 14
  • Food service begins with breakfast
Monday, Aug 14–Saturday, Aug 19
  • Pritzker Promise Bridge Program
  • Fall Freshman Orientation Backpacking Trip
Sunday, Aug 20
  • New student and returning international student housing opens
  • New Student Orientation begins and continues through Saturday, August 26

Required for all new students, including Annapolis transfers new to the Santa Fe campus and readmitted students who left prior to Fall 2019

Wednesday, Aug 23
  • 10 a.m., Returning undergraduate and graduate student housing opens
  • Tutors’ Meetings in the afternoon [as scheduled by Dean’s Office]
  • Graduate Student Orientation begins and continues through Saturday, August 26
Thursday, Aug 24
  • 10:30 a.m., Convocation rehearsal
  • 11 a.m., CONVOCATION for New Students and first-term Graduate Institute (GI) students
  • 12 p.m., Post-Convocation Luncheon for community and guests
  • 1:30 p.m., Faculty Meeting
  • 7:30 p.m., First meeting of ALL undergraduate seminars and Meno seminar for new GI students

Students may not attend classes if Student Account Balance is not paid in full or if financial aid file is incomplete

Friday, Aug 25
  • Free Day—no classes
  • 9 a.m.–5 p.m., Tutors’ Meetings [as scheduled by Dean’s Office]
  • 8 p.m., Dean’s Opening Lecture
Saturday, Aug 26
  • New Student and Graduate Student Orientation Concludes
Monday, Aug 28
  • Undergraduate and Graduate Institute tutorials begin
Monday, Aug 28–Sunday, Sep 3
  • Welcome Week begins

September 2023

Friday, Sep 1
  • Last day to change meal plan (Freshmen excluded – 19 meal plan required)
Monday, Sep 4
(Labor Day)
  • All undergraduate tutorials and seminars and GI classes meet as scheduled
  • Administrative offices closed for Labor Day holiday
    Meem Library and Student Activities Center will be open
Wednesday, Sep 6
  • 3:15–4 p.m., Sophomore Class Meeting with Dean Davis and Assistant Dean McGuinness, Junior Common Room
  • 4:15–5 p.m., Junior Class Meeting with Dean Davis and Assistant Dean McGuinness, Junior Common Room
  • 5:15–6 p.m., Senior Class Meeting with Dean Davis and Assistant Dean McGuinness, Junior Common Room
Friday, Sep 8–
Sunday, Sep 10
  • Gratitude & Reunion Weekend
Saturday, Sep 9
  • 12 p.m., Algebra Test (Review session/lunch followed by Exam)
    Required of all sophomores who have not yet passed; freshmen are obliged to attempt the test once by the end of freshman year
Wednesday, Sep 13
  • ONLINE DEADLINE: Spring 2024 New Graduate Institute Liberal Arts (GILA) student financial aid applications
    FAFSA application: studentaid.gov/fafsa
  • 3:15 p.m., Faculty Meeting
Friday, Sep 29–Saturday, Sep 30
  • Residency Weekend for Online Graduate Students

October 2023

Sunday, Oct 1
  • FAFSA/CSS Profiles applications become available for the 2024–25 academic year
Monday, Oct 2–Friday, Oct 13
  • In-person GILA Conferences
  • In-person and online GIEC Conferences
Wednesday, Oct 4
  • 1:30–3:30 p.m., All-College Seminar
    Undergraduate tutorials canceled. Graduate Institute Eastern Classics (GIEC) tutorial students consult with tutors beforehand.
Friday, Oct 6–Saturday, Oct 7
  • Johnnie Family Weekend
Saturday, Oct 7
  • 2:30 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Wednesday, Oct 11
  • 3:15 p.m., Faculty Meeting
Sunday, Oct 15
  • DEADLINE: GILA and GIEC student deposits due for Spring 2024 term
  • 5 p.m., DEADLINE: Master’s Essay final submissions due for Fall 2023 due to GI Office
  • 5 p.m., DEADLINE: Master’s Essay proposals for Spring 2024
Friday, Oct 13–Monday, Oct 16
  • LONG WEEKEND
    Undergraduate tutorials do not meet October 13 and 16
    All seminars and GI classes meet as usual on Monday, October 16
Thursday, Oct 19–Saturday, Oct 21
  • Board of Visitors and Governors Meeting—Santa Fe
Monday, Oct 23
  • 12 p.m., Junior and Senior seminar essays due
  • Preceptorials begin for juniors, seniors, and In-person GILA students
Monday, Oct 23–
Friday, Nov 3
  • In-person GILA Seminar Orals
Tuesday, Oct 24
  • GIEC students begin second preceptorials
Wednesday, Oct 25
  • Junior and senior seminar oral period begins
Monday, Oct 30
  • 12 p.m., Freshman seminar essays due
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer for Annapolis for Spring 2024
Monday Oct 30–Friday, Nov 10
  • Online GILA Conferences

November 2023

Wednesday, Nov 1
  • Freshman seminar oral examinations begin
Monday, Nov 6
  • 12 p.m., Sophomore seminar essays due
  • GI Fall grades due (In-person GILA seminars and first GIEC preceptorials)
Wednesday, Nov 8
  • 3:15 p.m., Faculty Meeting
  • 2:30 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
  • Sophomore Seminar Oral Examinations Begin
Monday, Nov 13
  • GIEC Seminar papers due
Monday, Nov 13–
Saturday, Nov 18
  • Online GILA Seminar Orals (will continue after Thanksgiving break)
Wednesday, Nov 15
  • DEADLINE: Registration forms due for Spring 2024
Wednesday, Nov 15–Friday, Nov 17
  • Freshman Don Rags begin (among interstices of FF classes)
Monday, Nov 20
  • GI Fall comment sheets due (In-person GILA seminars and GIEC preceptorials)
Monday, Nov 20–Tuesday, Nov 21
  • Freshman DON RAG DAYS
    All undergraduate classes in session unless the tutor is sitting in FR Don Rags
Wednesday, Nov 22–Sunday, Nov 26
  • THANKSGIVING BREAK
    No classes, on-campus residences remain open
    All classes resume Monday morning, November 27
Monday, Nov 27
  • All classes resume (undergraduate and GI)
Monday, Nov 27–Wednesday, Nov 29
  • Freshman Don Rags continue
    Monday–Friday, among interstices of classes
Monday, Nov 27–
Friday, Dec 8
  • Online GILA Seminar Orals resume
  • GIEC Seminar Orals

December 2023

Friday, Dec 1
  • DEADLINE: Completion of Financial Aid/Loan file for Spring 2024 term
  • DEADLINE: Student Account for Spring 2024 must be paid in full or payment plan arranged with Treasurer’s Office
Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for Spring 2024
Saturday, Dec 2
  • 12 p.m., Noon, Final Algebra Test for all Sophomores who have not yet passed (Review session/lunch followed by Exam)
    Freshmen are obliged to attempt the test once by the end of Freshman year
Monday, Dec 4
  • 5 p.m., DEADLINE: Global Pathways applications due at OPPD
Wednesday, Dec 6
  • 3:15 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Thursday, Dec 7–Friday, Dec 8
  • Sophomore and Junior Don Rags may be scheduled during class intervals
Monday, Dec 11–Thursday, Dec 14
  • Sophomore and Junior Don Rag Period. All undergraduate tutorials (FF, SO, JR, SR) are in session, unless the tutor indicates otherwise
    Seminars meet as regularly scheduled
  • Library Call-In Week
Thursday, Dec 14
  • Last day of term
    Classes end with seminar or preceptorial as scheduled or as arranged by tutor
  • Last day of GI classes
    All GI classes meet as scheduled
Friday, Dec 15
  • Food service ends with breakfast
  • 12 p.m., Residence halls and suites close
  • 5 p.m., All library materials due
Friday, Dec 15–Sunday, Jan 14, 2024
  • WINTER BREAK
Friday, Dec 29
  • Submission date of missing Incomplete/Grade January Freshmen work from SU 2023, unless earlier date was stipulated by tutor

Spring Semester 2024

January 2024

Monday, Jan 1–Friday, Jan 5
  • Winter Classics seminars, week 1
Tuesday, Jan 2
  • Online Spring Registration opens for New Students (JFs and Readmits)
Friday, Jan 5
  • All Undergraduate and GI Fall 2023 grades due (including preceptorials)
Monday, Jan 8
  • Winter Classics seminars, week 2
Friday, Jan 12
  • New Student Orientation begins
  • Graduate Student Orientation begins
  • Residence halls and suites open
  • Food service begins with breakfast
  • 7:30 p.m., Meno seminar for new GI students, followed by reception
Saturday, Jan 13
  • New Student Orientation and Graduate Student Orientation continues
Sunday, Jan 14
  • New Student and Graduate Student Orientation continues
Monday, Jan 15
  • New Student and Graduate Student Orientation concludes
  • 9 a.m., Undergraduate and Graduate Institute classes meet as scheduled
    Except Seniors and January Freshmen
  • 7:30 p.m., January Freshman session begins
    No JF tutorials
  • 6:15 p.m., Convocation for January Freshmen and first-term Graduate students
Monday, Jan 15–Friday, Feb 9
  • Senior Writing Period
    Senior seminar classes per special schedule
Tuesday, Jan 16–Sunday, Jan 21
  • Welcome Week
Wednesday, Jan 17
  • 3:15 p.m., Faculty Meeting
Monday, Jan 22
  • Last day to reduce meal plan
    (Freshmen excluded – 19 meal plan required)

February 2024

Relocating to Annapolis?
Transfer application form, $600 advance deposit, FAFSA, and CSS (if applicable) must be submitted by March 1, 2024. Information online and MySJC
Saturday, Feb 3
  • 2:30 p.m., Algebra Test
    Fall and January Freshmen are obliged to attempt the test once by the end of Freshman year
Friday, Feb 9
  • FREE FRIDAY—tutorials canceled
Saturday, Feb 10
  • 7–9 p.m., Dean’s and President’s Essay Reception for Seniors
  • 9 p.m., Senior essays due
Monday, Feb 12
  • All Senior tutorials and seminars resume
  • GI Conferences begin for first and second semester GILA students
Wednesday, Feb 14
  • 3:15 p.m., Faculty Meeting
Thursday, Feb 15
  • 5 p.m. DEADLINE: Master’s Essays due to GI Office
Monday, Feb 19
  • 5 p.m., DEADLINE: ARIEL Internship applications due at OPPD Office
    All undergraduates eligible except January Freshmen
  • In-person GILA conferences; in-person and online GIEC conferences begin for first and second semester students (continue through March 3)
Thursday, Feb 22–Saturday, Feb 24
  • Board of Visitors and Governors Meeting–Annapolis
Monday, Feb 26
  • Senior essay oral examinations begin in Ault-Evers Room, Meem Library
  • In-person GILA seminar oral examinations begin
Wednesday, Feb 28
  • 1:30–3:30 p.m., Faculty Seminar Day
  • Special events as scheduled. Undergraduate tutorials canceled. All GI classes meet as scheduled.

March 2024

Friday, Mar 1
  • DEADLINE: Undergraduate InterCampus Transfer forms and $600 deposit due at the Office of the Registrar
    No exceptions. The March 1 Financial Aid date is also an all-important deadline in this process.
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer for Annapolis for Summer 2024
  • ONLINE Undergraduate Financial Aid Applications Priority Filing Due Date for 2024–25 academic year
    FAFSA application: studentaid.gov/fafsa
    PROFILE/CSS application: cssprofile.collegeboard.org
Monday, Mar 4
  • 5 p.m., DEADLINE: General Pathways applications due at OPPD Office All undergraduates eligible except January Freshmen
Monday, Mar 4–Friday, Mar 8
  • January Freshman Don Rags scheduled during class intervals
Wednesday, Mar 6
  • 12 p.m., Algebra Test (Review session/lunch followed by Exam)
    Fall and January Freshmen are obliged to attempt the test once by the end of freshman year.
  • 3:15 p.m., Faculty Meeting
Saturday, Mar 9
  • Food service ends with breakfast
  • 12 p.m., All residence halls and suites close at noon
Saturday, Mar 9–Sunday, Mar 24
  • SPRING BREAK for all students

  •  
Wednesday, Mar 13
  • ONLINE DEADLINE: Summer 2024 new GILA student financial aid applications
    FAFSA application: studentaid.gov/fafsa
Monday, Mar 18
  • Submission date for missing work that led to incomplete grade for FA 2023, unless tutor stipulated an earlier date
Saturday, Mar 23
  • All residence halls and suites open
  • Food service begins with brunch
Monday, Mar 25
  • All tutorials and seminars resume
  • In-person GILA preceptorials begin and continue through Thursday, May 23
  • Grade-changing DEADLINE for Fall 2023 grades
  • In-person GILA Seminar orals begin (through April 5)
Tuesday, Mar 26
  • GIEC students begin fourth preceptorials
Tuesday, Mar 26–Monday, Apr 1
  • Sophomore tutorials canceled for essay writing period; classes resume at 1:30 p.m. Monday, April 1.
Saturday, Mar 30
  • DEADLINE: GILA and GIEC advance deposits due for Summer 2024 term

April 2024

Monday, Apr 1
  • Sophomore Enabling Essays due by noon or as otherwise announced by seminar tutors
  • Online GILA Conferences (through April 12)
Wednesday, Apr 3–Wednesday, Apr 24
  • Sophomore seminar orals begin
Friday, Apr 5–Sunday, Apr 7
  • 5–6:30 p.m., MT, Meno seminar for all new online graduate students. Zoom link provided
Monday, Apr 8
  • DEADLINE: Undergraduate Advance Deposits for Fall 2024 for continuing students
    Deposit holds a place in Fall class roster and (if applicable) allows participation in housing lottery
  • DEADLINE: GI Spring term comment sheets due (in-person GILA seminars and GIEC preceptorials)
  • DEADLINE: Undergraduate 2024–25 Housing Plans Forms & Housing Agreement due
    Required to participate in housing lottery
Wednesday, Apr 10
  • 3:15 p.m., Algebra Test
    Required of all Sophomores who have not yet passed. Freshmen are obliged to attempt the test once by the end of the Freshman year.
Thursday, Apr 11–Monday, Apr 15
  • Freshman and Junior Writing Period
  • No Freshmen or Junior tutorials through the morning of April 15th.
  • JF classes meet as scheduled
Friday, Apr 12–Saturday Apr 13
  • Low-Residency Weekend
Monday, Apr 15
  • 12 p.m., Freshmen, Junior, and January Freshmen essays due
  • GIEC Seminar essays due and GIEC Orals begin
  • Online GILA seminar Orals (through April 26)
Wednesday, Apr 17
  • 3:15 p.m., Faculty Meeting
Wednesday, Apr 17–Friday, Apr 26
  • January Freshmen seminar orals
Wednesday, Apr 17–Monday, Apr 29
  • Freshman and Junior seminar orals
Friday, Apr 19–Monday, Apr 22
  • Earth Day Celebration
    Includes a thematic Dean’s lecture, litter clean-up service project, and community events
Monday, Apr 22–Thursday Apr 25
  • Returning student housing lottery
Thursday, Apr 25–Friday, Apr 26
  • Sophomore Enabling DON RAG DAYS
    All tutors may hold classes if not scheduled for a don rag. Please review schedule.
Friday, Apr 26
  • All Student Accounts for Spring 2024 must be paid in full

May 2024

Wednesday, May 1
  • ONLINE DEADLINE: New GILA/GIEC students’ financial aid applications for Fall 2024 term
    FAFSA application: studentaid.gov/fafsa
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer for Annapolis for Fall 2024
  • DEADLINE January Freshmen: Student Account for Spring 2024 must be paid in full or payment plan arranged with Treasurer’s Office
Monday, Apr 29–Wednesday, May 1
  • Sophomore Enabling Don Rags scheduled during class intervals
Saturday, May 4
  • 2:30 p.m., Algebra Test
    Fall and January Freshmen are obliged to attempt the test once by the end of freshman year
Monday, May 6
  • Satisfactory grades’ check due from senior year and graduate level tutors at the Office of the Registrar
    For undergraduate and graduate degree candidates
Wednesday, May 8 9 a.m., Sophomore Enabling Faculty Meeting at Meem Library
Saturday, May 11
  • 9 a.m., Final Faculty Meeting: Awarding of degrees
Monday, May 13–Thursday, May 17
  • Freshman Don Rag and Junior Conference Period
    All undergraduate tutorials are in session, unless the tutor indicates otherwise
  • Seminars meet as regularly scheduled
  • Library Call-In Week
Wednesday, May 15
  • Senior Dinner
Thursday, May 16
  • Last day of spring term
    Undergraduate spring term ends with seminars
  • Last day of GI classes
Friday, May 17
  • Commencement related activities
    Family activities begin at midday
  • 4 p.m., President’s Reception for Class of 2024 degree candidates, families, and friends
  • 5 p.m., All library materials due
  • 6 p.m., GI dinner for graduating students
Friday, May 17–Sunday, May 26
  • Early Summer Break for January Freshmen
Saturday, May 18
  • 10:30 a.m., COMMENCEMENT for Class of 2024
Sunday, May 19
  • Food service ends with brunch
  • 12 p.m., All residence halls, suites, and apartments close
  • Wilderness Leadership Expedition departs–returns on Thursday, June 1.
Monday, May 20
  • 12–1:30 p.m., Seminar Reading List Faculty Meeting

2024 Summer Term

May 2024

Thursday, May 23
  • 5–6:30 p.m. MT, Meno seminar for all new online graduate students. Zoom link provided.
Monday, May 27
  • Administrative offices closed for Memorial Day Holiday
  • January Freshman second term begins with tutorials and seminars, as scheduled
  • Graduate Institute Liberal Arts Low-Residency summer term classes begin
  • DEADLINE: Completion of Financial Aid/Loan file for the Summer 2024 term
  • DEADLINE: Student Accounts for Summer 2024 must be paid in full or payment plan arranged with the Treasurer’s Office
Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for the upcoming term
Tuesday, May 28
  • JF REGISTRATION–Office of the Registrar during class intervals
Friday, May 31
  • All Undergraduate and GI Spring 2024 grades due
  • Spring 2024 GI comment sheets due (tutorials, preceptorials, GIEC seminars, and GILA Low-Residency seminars)

June 2024

Friday, June 7
  • 10 a.m., GI Summer Faculty Meeting
Saturday, June 8
  • Housing opens for GI students
  • 3 p.m., In-person GI Convocation
  • 6:30 p.m., New GI students’ seminar on the Meno
Monday, June 10
  • 9 a.m.–4 p.m., REGISTRATION: All GI Summer term students
  • GI classes begin for in-person Liberal Arts students and all Eastern Classics students and meet as scheduled
Thursday, June 13
  • DEADLINE: Graduate Institute transfer applications are due for students requesting transfer for Annapolis for Fall 2024
Wednesday, June 19
  • Administrative Offices closed for Juneteenth Holiday
Thursday, June 20–Saturday, June 22
  • Board of Visitors and Governors Meeting–Santa Fe
Tuesday, June 25
  • In-person GILA and first and second semester conferences begin

July 2024

Monday, Jul 1–Friday, Jul 26
  • Summer Classics
Monday, Jul 1
  • DEADLINE: GIEC and GILA deposits due for Fall 2024 term
  • 5 p.m. DEADLINE: Master’s Essays due to GI Office
Thursday, Jul 4
  • Administrative Offices closed for 4th of July Holiday
Monday, Jul 8
  • Low-Residency GILA conferences begin for first and second semester students
  • Submission date of missing work from SP 2024 that led to incomplete grade unless earlier date was stipulated by tutor
Monday, Jul 15
  • 12 p.m., January Freshmen annual essays due by noon, or as otherwise announced by seminar tutors
  • GIEC and GILA seminar orals begin
Wednesday, Jul 17–Friday, Jul 19
  • January Freshmen seminar oral examinations begin
Friday, Jul 19
  • GI Liberal Arts summer term concludes at end of day
Saturday, Jul 20
  • GI Liberal Arts on-campus housing closes. Writing period housing extensions must be pre-approved before the summer term
Friday, Jul 26
  • Satisfactory grades’ check for Graduate Institute degree candidates
Monday, Jul 29
  • 1 p.m., GI final faculty meeting: Awarding of degrees
  • DEADLINE: Completion of Financial Aid/Loan file for FALL 2024 term
  • DEADLINE: Student Accounts for FALL 2024 must be paid in full or TMS budgets arranged and verified with Treasurer’s Office
Failure to meet these deadlines triggers withdrawal from financial aid funding and enrollment rosters for the upcoming term
Tuesday, Jul 30
  • 6:30 p.m., GI Graduates’ dinner

August 2024

Monday, Jul 29–Thursday, August 1
  • Library Call-In Week
  • January Freshmen Don Rags scheduled during class intervals
Thursday, Aug 1
  • January Freshmen second term ends after seminar
  • January Freshmen late summer vacation begins
  • GIEC session ends after seminar
Friday, Aug 2
  • 10 a.m., GI Commencement
  • 5 p.m., All library materials due
  • GILA writing period concludes end of day
Saturday, Aug 3
  • Food service ends with breakfast
  • 12 p.m., Housing closes